Government of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
‘C’Wing Nirman Bhavan, New Delhi-110108.
BID DOCUMENT
TENDER FOR
THE HOUSE-KEEPING WORK COMPRISING SWEEPING CLEANING
AND MAINTAINING GENERAL ORDERLINESS
in
the O/o Department of Commerce
Supply Division.
Government of
Ministry of Commerce
and Industry
Department of
Commerce
Supply Division
‘C’Wing
Nirman Bhavan, New Delhi-110108.
No.20/3/2009-General Dated the 28th
June,2010
TENDER NOTICE
1. Sealed tenders on behalf of
the President of India, are invited under Two Bid System i.e. Qualifying Bid
and Financial Bid from registered, reputed, experienced and financially sound
Manpower Companies /Firms /Agencies for providing services of two un-skilled
manpower to do the housekeeping work comprising cleaning, sweeping and maintaining general orderliness in the office of Department of Commerce,
Supply Division for a period of two years which can be extended further for
another year on same terms and conditions.
2. Desirous
companies/firms/agency may obtain tender documents w.e.f.
3. Schedule –
Date & time of issue
of Bid Document :
(Time 1030 hrs to 1700hrs.)
Last date & time for
receipt of tenders :
Date & Time for
opening of Qualifying bid : 12-07- 2010, Time 1530 hrs.
Date of opening of
Financial Bid
Place of opening the Tenders : Room
No.227’C’ Wing, Nirman Bhavan,
Supply
Division,
New
Delhi-110108
Validity of Tenders : 90
days from the date of
Opening of tenders.
4. The interested Companies/
Firms/ Agencies may put the tender document complete in all respects along with
Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only)/- and other
requisite documents upto 1500 hours on
12-07-2010 in the Tender Box kept in Office of Supply Division, Room
No.224’C’Wing, Nirman Bhavan, New Delhi. The tenders shall not be entertained
after this deadline under any circumstances whatsoever.
5. Tender Evaluation: The
technical bid submitted by the participants would be opened first. Financial bids of only those firms which are found technically eligible
for the award of the contract will be opened.
The firms submitting bids lower than the amount as required under the
Minimum Wages Act, 1948 as applicable in
the NCT of Delhi viz.Rs.11,660/-(inclusive of ST) for two workers for 22
days a month, would not be considered.
6. This office reserves the right
to amend or withdraw any of the terms and conditions contained in the Tender
Document or to reject any or all tenders without giving any notice or assigning
any reason. The decision of the Joint Secretary, Department of Commerce, Supply
Division, Govt of India, in this regard shall be final and binding on all.
7. The Bidder is expected to
examine all instructions, terms and conditions in the Bid Documents. Failure to
furnish all information and documents required as per the Bid Documents or
submission of bids not substantially responsive to the Bid Documents in every
respect will be at the Bidder's risk and shall result in rejection of the bid.
sd/-
(Rajeev Sharma)
Under Secretary to the
Government of
Deptt of Commerce,
Supply Division
‘C’Wing, Nirman Bhavan,
New
Delhi-110108.
Tele:23062805
SCOPE OF WORK
AND GENERAL INSTRUCTIONS FOR TENDERERS
1. The Office of Supply Division, Department of
Commerce located at ‘C’Wing Nirman
Bhavan,
2. The contract will be for two
years presently. The period of the contract may be further extended for a
period of 1 year after the completion of contract based on the requirement of
this office for the above manpower at that time or may be curtailed /
terminated before the contract period owing to deficiency in service or
substandard quality of the manpower deployed by the selected Company / Firm
/Agency. This office, however, reserves right to terminate this initial
contract at any time after giving one week notice to the selected service
providing Company / Firm / Agency.
3. This office has requirement for two
unskilled manpower. The
nature of service will require the following abilities.
A) SCOPE OF
WORK
a. Regular cleaning, sweeping and
mopping of the office building/compound, dusting of furniture etc. so as to maintain general cleanliness
and hygiene in office Cleaning
of curtains, upholstery of sofas etc. should be done with vacuum cleaner to be
arranged by the contractor once in a week. However, cleaning material will be
provided by the Department.
b. Removal of cobwebs, cleaning of fans, tube
lights, cleaning of doors and (windows and glass panes once in a week.
c. Collection of garbage and dump
in allocated area daily.
d. Making
arrangements for tea, coffee, water etc. during the meetings and routinely to
the officers of Supply
Division & other official visitors/representatives.
e. Any other miscellaneous type
of work assigned by the officer-in-charge.
The manpower to be engaged
should not be below 18 years in age.
His / her
antecedents should have been got verified by the agency from the local police
authorities.
4. The interested
Companies/Firms/Agencies may put the tender document complete in all respects
along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs
five thousand only) in favour of Pay and
Accounts Officer, O/o CCA, Department of Commerce, Supply Division and
other requisite documents upto 1500 hours on
12.07.2010 in the Tender Box kept in Office of Supply Division,
Department of Commerce, Nirman Bhavan, New Delhi.
5. The various crucial dates relating to “Tender for the housekeeping
work comprising cleaning and maintanining general orderliness in Supply
Dvision, Nirman Bhavan, New Delhi.” are cited as under:
.
Date & time of issue
of Bid Document :
(Time 1030 hrs to 1700hrs.)
Last date & time for
receipt of tenders :
Date & Time for
opening of Qualifying Bid : 12-07- 2010, Time 1530 hrs.
Date & Time of opening
of Financial Bid
Place of opening the Tenders : Room
No.227’C’ Wing, Nirman Bhavan,
Supply
Division,
New
Delhi-110108
Validity of Tenders : 90
days from the date of
Opening of tenders.
Likely date for deployment of Attendants: August, 2010.
6. The tenders have been invited
under two bid system i.e. Qualifying Bid and Financial Bid. The
interested agencies are advised to submit two separate sealed envelopes
superscribing “Qualifying
Bids for Tender for the Sanitation work comprising of cleaning and maintaining
general orderliness in the O/o Supply Division,
7. The Earnest Money Deposit
(EMD) of Rs.5,000/-( Rs five thousand only) , refundable
(without interest), should be necessarily accompanied with the Qualifying Bid
of the agency in the form of Demand Draft / Pay Order from any of the
Commercial Bank drawn in favour of Pay and
Accounts Officer, O/o CCA, Department of Commerce, Supply Division, New
Delhi valid for a period of 90 days.
Offer not accompanied by earnest money of the requisite amount or without
proper validity will be summarily rejected.
8. The successful tenderer will
have to deposit an amount of Rs. Rs.15,000/- (Rupees fifteen
thousand only) as Performance Security
Deposit at the time of placing the work order within 15 days of the receipt of
the formal order. The performance security will be furnished in the form of the
Account Payee Demand Draft or Bank Guarantee drawn in favour of The Pay and Accounts Officer, O/o CCA,
Department of Commerce, Supply Division
payable at New Delhi, The
performance security should remain valid for a period of 60 days beyond the
date of completion of all the contractual obligations of the tenderer.
9. The proceeds of the
performance security shall be payable to the Supply Division as compensation
for any loss resulting from the contractor’s failure to complete its obligations under the contract.
10. The Performance Security
deposit of the contractor shall be refunded after successful completion of the
contract period provided there are no recoveries to be made arising out of poor
quality of work, incomplete work and / or violation of any terms and conditions
of the contract as stipulated in the bid document. Refund of SD is subject to
full and final settlement of the final payment for the work contracted /
executed under the contract. No interest will be paid to the contractor on the
security deposit.
11. The tendering Companies /
Firms / Agencies are required to enclose photocopies of the following
documents (Duly attested by Gazetted Officers of the Government of India,
along with the Qualifying Bid, failing which their bids shall be summarily/out
rightly rejected and will not be considered any further :
a. Registration
certificate with Labour Department
b. Copy
of PAN / GIR card;
c. Copy
of the IT return filed for the last two financial years;
d. Copies
of EPF and ESI certificates;
e. Copy
of the Service Tax registration certificate;
f.
Certified extracts of the Bank Account containing
transactions during last two years.
g. Work
experience of similar work during the past 2 years.
12. The conditional bids shall
not be considered and will be out rightly rejected in very first instance.
13. All entries in the tender
form should be legible and filled clearly. If the space for furnishing
information is insufficient, a separate sheet duly signed by the authorized
signatory may be attached. No overwriting or cutting is permitted in the
Financial Bid Form. In such cases, the tender shall be summarily rejected.
However, the cuttings, if any, in the Technical Bid application must be signed
by the person authorized to sign the tender bids.
14. The competent authority of
O/o Supply Division,
15. The bidder shall quote the
Qualifying & financial bids as per the format enclosed at Annexure I &
II.
TECHNICAL
REQUIREMENTS FOR THE TENDERING
COMPANY /
FIRM/AGENCY
1. The tendering manpower Company
/ Firm / Agency should fulfill the following technical specifications:
(a) The Registered Office or one
of the Branch Office’s
of the manpower Company / Firm / Agency should be located in
(b) The
manpower Company / Firm / Agency should be registered with the
appropriate
Registration authority;
(c) The Company / Firm / Agency
should have at least two years experience in providing manpower to Public
Sector Companies / Banks or Government Departments etc;
(d) The Company / Firm / Agency
should have its own Bank Account;
(e) The Company / Firm / Agency
should be registered with Income Tax and Service Tax departments;
(f) The Company / Firm / Agency
should be registered with appropriate authorities under
Employees
Provident Fund and
TERMS AND CONDITIONS
General
1. The contracting firm /
company/Agency should be registered with appropriate authorities.
2. The contract shall commence
from August, 2010 and shall continue for a period of two years, unless it is
curtailed or terminated by this office owing to deficiency of service,
sub-standard quality of Attendants deployed, breach of contract, reduction or
cessation of the requirements of work.
3. The contract shall automatically
expire after two years from commencement of the contract unless extended
further by this office.
4. The contract may be extended,
on the same terms and conditions, for a further period of one year.
5. The contracting Company / Firm
/ Agency shall not be allowed to transfer, assign, pledge or sub-contract its
rights and liabilities under this contract to any other agency without the
prior written consent of this Department.
6. The contractor will be
required to pay workers the minimum wages as prescribed under the Minimum Wages
Act, 1948 as applicable in NCT of Delhi for un skilled workers engaged in the
pertinent category of work . The
contractor will maintain proper record as required under the Law/Acts.
8. The tenderer will be bound by
the details furnished by him / her to this Department, while submitting the
tender or at subsequent stage. In case, any of such documents furnished by him
/ her is found to be false at any stage, it would be deemed to be a breach of
terms of contract making him / her liable for legal action besides termination
of contract.
9. Financial bids of only those
tenderer who are technically responsive shall be
evaluated. This office reserves right to terminate the
contract during this period after giving a week’s notice to the contracting agency.
10. Services shall be from
0800 to 1700 Hrs on Monday to Friday, with a lunch break.
11. The contracting Company /
Firm shall furnish the following documents in respect of the individual
Attendants who will be deployed by it in this Department before the
commencement of work:
a. List
of Attendants short listed by agency for deployment at the O/o Supply Division,
Nirman Bhavan, New Delhi containing full details i.e. date of birth, marital
status, address etc;
b. Bio-data
of the persons.
12. In case, the person employed
by the successful Company / Firm/Agency commits any act of omission /
commission that amounts to misconduct /Indiscipline/ incompetence and security
risks, the successful Company / Firm/Agency
will be liable to take appropriate disciplinary action against such
persons, including their removal from site of work, if required by this office
within 2 days of being brought to their notice.
13. The tendering company shall provide identity cards to
the personnel deployed in this office carrying the photograph of the personnel
and personal information as to name, DOB, age and Identification mark etc.
14. The service provider shall
ensure that any details of office, operational process, technical know-how and
security arrangements, are not divulged or disclosed to any person by its
personnel deployed in this office.
15. The service provider shall
ensure proper conduct of his personnel in office premises, and enforce prohibition
of consumption of alcoholic drinks, paan, smoking, loitering without work. Otherwise fine may be
imposed on the service provider as deemed fit.
16. The person deployed shall be
required to report for work at 0800 hrs. to General
Section and would leave at 1700 hrs. In case, person deployed is absent on a
particular day or comes late / leaves early on three occasions, one day wage
shall be deducted. In case of repetition of such instances, the agency will be liable to take
appropriate disciplinary action against such persons including their removal
from site of work.
17. The selected agency shall
immediately provide a substitute in the event of any person leaving the job due
to his / her personal reasons. The delay by the Agency in providing a substitute
beyond one working day shall attract liquidated damages @ Rs.200 per day (per
such case) on the service providing agency, besides deduction in payment on
pro-rata basis.
18. It will be the responsibilities of the service
providing agencies to meet transportation, food, medical and any other
requirements in respect of the persons deployed by it (Agency) in this
office and this office will have no liabilities in this regard at any stage.
19. For all intents and purposes,
the service providing agency shall be the “Employer” within the meaning of
different Labour Legislations in respect of Attendants so employed and deployed
in this office. The persons deployed by the agency in this office shall not
have claims of
any Master and Servant relationship nor have any principal and agent
relationship with or against O/o Supply Division, Department of Commerce,
20. The service providing agency
shall be solely responsible for the redressal of grievances / resolution of
disputes relating to person deployed. This office shall, in no way, be
responsible for settlement of such issues whatsoever. This office shall not be
responsible for any damages, losses, claims, financial or other injury to any
person deployed by service providing agency in the course of their performing
the functions/duties, or for payment towards any compensation for which the
service provider shall be fully responsible.
21. The persons deployed by the
service providing agency shall not claim nor shall be entitled to pay, perks and
other facilities admissible to casual, ad hoc, regular / confirmed employees of
this office during the currency or after expiry of the contract.
22. In case of termination of
this contract on its expiry or otherwise, the persons deployed by the service
providing agency shall not be entitled to and will have no claim for any
absorption nor for any relaxation for absorption in the regular / otherwise
capacity in this office. Contractor should make it known the above to the
manpower of the contractor.
23. The payment shall be made
only to the contractor and on monthly lump sum basis as per actual service.
LEGAL
24. The successful bidder will be
responsible for compliance of all statutory provisions relating to Minimum
Wages, Provident Fund, and Employees State Insurance etc. in respect of the
persons deployed by it in this office. The payment particulars of Service Tax,
EPF, ESI etc of previous month may be submitted along
with the current month bill.
25. The successful bidder shall
also be liable for depositing all taxes, levies, Cess etc. on account of
service rendered by it to Supply Division, Department of Commerce to concerned
tax collection authorities from time to time as per extant rules and
regulations on the matter.
26. The successful bidder shall
maintain all statutory registers under the applicable Law. The agency shall
produce the same, on demand, to the concerned authority of this office or any
other authority under Law.
27. The Tax Deduction at Source
(T.D.S.) shall be deducted as per the provisions of Income Tax Department, as
amended from time to time and a certificate to this effect shall be provided to
the agency by this office.
28. In case, the tendering agency
fails to comply with any statutory / taxation liability under appropriate law,
and as a result thereof this office is put to any loss / obligation, monitory
or otherwise, This office will be entitled to get itself reimbursed out of the
outstanding bills or the Performance Security Deposit of the agency, to the
extent of the loss or obligation in monitory terms.
FINANCIAL
29. The Qualifying Bid should be
accompanied with an Earnest Money Deposit (EMD), refundable, of Rs.5,000/- ( Rs
five thousand only) in the form of Demand Draft / Pay Order drawn in favour
of Pay and Accounts Officer, O/o CCA,
Department of Commerce, Supply Division, payable at New Delhi failing which
the tender shall be rejected out rightly.
30. The EMD in respect of the agencies not
successful in the bidding shall be
returned to them without any interest. However, the E.M.D. in respect of the
successful tenderer shall be adjusted towards the Performance Security Deposit.
Further, if the agency fails to deploy manpower against the initial
requirement within 15 days from date of placing the order the EMD/SD shall
stand forfeited without giving any further notice.
31. Bids, offering rates which
are lower than the minimum wages prescribed under the Minimum Wages Act,
1948 as applicable in NCT of Delhi for
un skilled workers engaged in the pertinent category of work would be
rejected.[Rs.11,660/-(inclusive of ST) for two persons for 22 days a month.
32. The successful tenderer will
have to deposit an amount of Rs.15,000/- (Rupees
fifteen thousand only) as Performance
Security Deposit at the time of placing the work order within 15 days of the
receipt of the formal order. E.M.D. in respect of the successful tenderer shall
be adjusted towards the Performance Security Deposit. The performance security
will be furnished in the form of the Account Payee Demand Draft or Bank
Guarantee drawn in favour The Pay and Accounts Officer, O/o CCA, Department of
Commerce, Supply Division payable at
33. The successful tenderer will
have to execute an agreement, after remitting the performance security deposit,
in a stamp paper worth Rs. 50/- (Rupees Fifty only) at his own expenses. After
executing the agreement, the approved rate and contract shall be valid upto TWO
year from the date of execution of the agreement.
34. In case of breach of any
terms and conditions attached to this contract, the Performance Security
Deposit of the agency will be liable to be forfeited by this office besides
annulment of the contract.
35. The agency shall raise the
bill, in triplicate, along with attendance sheet duly verified by) Section
Officer, General Administration in
respect of the persons deployed and submit the same to the Under
Secretary, General Administration in the
first week of the succeeding month. As far as possible the payment will be
released by the second week of the succeeding month.
36. The claims in bills regarding
Employees State Insurance, Provident Fund, and service Tax etc. should be
necessarily accompanied with documentary proof pertaining to the concerned
month bill. A requisite portion of the bill / whole of the bill amount shall be
held up till such proof is furnished.
37. Settlement of disputes will
be as per statutory provisions/extant rules in this regard, and venue will be
the Department of Commerce, Supply Division,
38. The competent authority,
viz.Jt.Secretary, Department of Commerce, Supply Division reserves the right to withdraw / relax any of the terms
and conditions mentioned above so as to overcome the problem encountered by the
contracting parties.
Annexure-I
QUALIFYING BID
(To be enclosed in a
separate sealed envelope)
For the tender for
Sanitation work comprising sweeping, cleaning and maintaining general
orderliness in the O/o Supply Division, Department of Commerce
1. Name of Tendering Company/ Firm / Agency
: _____________________________
(Attach certificate of registration)
2.Name of proprietor / Director _________________________________
of Company/Firm/agency
3. Full Address of Reg. Office __________________________________
__________________________________
__________________________________
Telephone No.
: _____________________________
FAX No. :
_____________________________
E-Mail Address :
_____________________________
4. Full address of Operating
/ Branch Office : __________________________________
___________________________________
___________________________________
___________________________________
Telephone No.
: _____________________________
FAX No. : _____________________________
E-Mail Address :
_____________________________
5. Banker of Company/ Firm/ agency with full address
___________________________
(Attach certified copy of statement of A/c
for the last three years)
Telephone Number:
__________________________
Of Banker
6. PAN / GIR No. :__________________________________
(Attach attested copy)
7. Service Tax Registration No.
:_______________________________
(Attach attested copy)
8. E.P.F. Registration No.
:_____________________________________
(Attach attested copy)
9. E.S.I. Registration No. :_____________________________________
(Attach attested copy)
10. Financial turnover of the
tendering Company / Firm / Agency for the last 2 Financial
Years:
(Attach separate
sheet if space provided is insufficient)
|
Financial
Year |
Amount
(Rs.lacs) |
Remarks,
if any |
|
2007-08 |
|
|
|
2008-09 |
|
|
11. Give details of the major
similar contracts handled by the tendering Company / Firm / Agency on behalf of
PSUs and Government Departments during the last three years in the following
format. Attested copies of work orders may also be attached.
|
S.No |
Details
of client along with address,
telephone and FAX numbers |
Amount Contract (Rs.lacs) |
Duration of
Contract |
|
|
|
|
|
From |
To |
|
|
|
|
|
|
|
|
|
|
|
|
(if
the space provided is insufficient, a separate sheet may be attached)
12. Additional information, if any
(Attach separate sheet, if required)
Signature of authorized
person
Date:
Place: Name:
Seal :
DECLARATION
1. I,
__________________________________Son / Daughter / Wife of
Shri__________________________________ Proprietor / Director/authorized
signatory of the agency/Firm, mentioned above, is competent to sign this
declaration and execute this tender document;
2. I have carefully read and
understood all the terms and conditions of the tender and undertake to abide by
them;
3. The information / documents
furnished along with the above application are true and
authentic
to the best of my knowledge and belief. I / we, am / are well aware of the fact
that furnishing of any false information / fabricated document would lead to
rejection of my tender at any stage besides liabilities towards prosecution
under appropriate law.
Signature of authorized
person
Date: Full
Name:
Place: Seal :
ORDER FOR ARRANGEMENT OF DOCUMENTS WITH THE QUALIFYING
BID
1. Application – Qualifying Bid and declaration;
2. Attested copy of registration of agency;
3. Certified copy of the statement of bank account of agency
for the last two years;
4. Attested copy of PAN / GIR Card;
5. Attested copy of the latest IT return filed by agency;
6. Attested copy of Service Tax registration certificate;
7. Attested copy of the P.F. registration letter /
certificate;
8. Attested copy of the E.S.I. registration letter /
certificate;
9. Certified documents in support of entries in column of Qualifying Bid application;
10. Copy of the
terms and conditions at pages 7-11 in Tender Document with each page duly
signed and sealed by the authorized signatory of the agency in token of their
acceptance.
NB:- All
copies must be attested by a Gazetted officer.
ANNEXURE-II
FINANCIAL
BID
(To be enclosed in a separate sealed
envelope)
For Providing services relating to
housekeeping work comprising sweeping cleaning and maintaining general
orderliness in O/O Department of Commerce, Supply Division,
1.
Name
of tendering Company / Firm / Agency:
2.
Details of
Earnest Money Deposit : Rs.
D.D. / P.O. No. & Date :
__________________________________
Drawn on Bank :
___________________________________
3. Rates are to be quoted for providing two workers
for 22 working days in a month and should be in accordance with the
Minimum Wages Act, 1948 and other relevant bylaws (inclusive of all statutory
liabilities, taxes, levies, cess etc.) as applicable on date, for Unskilled
Category of workers in the State of Delhi.
For the sake of clarity, the rate of
minimum wages, EPF, ESI & Service Tax, applicable as on date are stated
upfront. Bid amount lower than Rs.11,660/- for two
persons for 22 days per month would not be considered. Firm should submit bid in respect of service charges
over and above the minimum wages
viz.Rs.11,660/- for 2 workers for 22 days a month..
|
S.No |
Component of Rate |
Unskilled Category |
|
|
|
Amount for one Person(Rs) |
Total Amount for two Persons (Rs) |
Amount of Wages payable to two persons
for 22 working days inclusive of EPF&ESI &ST(exclusive of Service
Charge) |
||
|
1 |
Monthly Rate (As per MWA, 1948 applicable in NCT of
Delhi as on date ). |
Rs.203/- |
Rs.406/- |
{(Rs.265x2(workers)x22(days) = Rs.11,660} Rs.11,660/-* *Bid amount lower than this amount will not be
considered |
|
2 |
Employees Provident Fund @ 13.61 % of Rs.203/- (As
per applicable Law/Act) |
Rs.27.63/- |
Rs.55.26 |
|
|
3 |
Employees State Insurance @ 4.75 % of Rs.203/- (As
per applicable Law/Act) |
Rs.9.64/- |
Rs.19.28 |
|
|
4 |
Service Tax Liability @ 10.3 % of (1+2+3) |
Rs.24.74/- |
Rs.49.49 |
|
|
5 |
Any other liability (Please indicate) |
|
|
|
|
6 |
Contractors Adm. / Service Charge |
|
|
|
|
|
Total (1 to 6) (Rs.) |
|
|
|
|
|
Total In
Words:- |
|
|
|
|
|
Total wages for 2 persons for 22 days per month |
|
|
|
The manpower employed by the agency
shall be required to work normally as per This
office’s working days, i.e. from Monday to Friday from 0800 hrs. to 1700 hrs. with a lunch break of
½ hour from 1300 hrs. to 1330 hrs.
Signature of authorized person
Date:
Full Name:
Place:
Seal :
Notes:
1. The
rates quoted by the tendering agency should be inclusive of all
statutory/taxation liabilities in force at the time of entering into the
contract.
2. The
payment shall be made on conclusion of the calendar month only on the basis of
duties performed by each manpower taking into account
the number of working days in a particular month.
Government of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
‘C’Wing Nirman Bhavan, New Delhi-110108.
BID DOCUMENT
TENDER FOR
THE HOUSE-KEEPING WORK COMPRISING SWEEPING CLEANING AND
MAINTAINING GENERAL ORDERLINESS
in
the O/o Department of Commerce
Supply Division.
Government of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
‘C’Wing Nirman Bhavan, New Delhi-110108.
No.20/3/2009-General Dated
TENDER NOTICE
1. Sealed tenders on behalf of
the President of India, are invited under Two Bid System i.e. Qualifying Bid
and Financial Bid from registered, reputed, experienced and financially sound
Manpower Companies /Firms /Agencies for providing services of two un-skilled
manpower to do the housekeeping work comprising cleaning, sweeping and maintaining general
orderliness in the office of Department
of Commerce, Supply Division for a period of one year.
2. Desirous
companies/firms/agency may obtain tender documents w.e.f.
3. Schedule –
Date & time of issue
of Bid Document :
(Time 1030 hrs to 1700hrs.)
Last date & time for
receipt of tenders :
Date & Time for
opening of Bid : 22-04- 2010, Time 1530 hrs.
Place of opening the Tenders : Room
No.227’C’ Wing, Nirman Bhavan,
Supply
Division,
New
Delhi-110108
Validity of Tenders : 90
days from the date of
Opening of tenders.
4. The interested Companies/ Firms/ Agencies may put the tender document complete in all respects along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only)/- and other requisite documents upto 1500 hours on 22.04.2010 in the Tender Box kept in Office of Supply Division, Room No.224’C’Wing, Nirman Bhavan, New Delhi. The tenders shall not be entertained after this deadline under any circumstances whatsoever.
5. Tender Evaluation: The person/firm whose amount/quoted rate happens to be the minimum sum, will be designated as L1, and he will be called for negotiation.
6. This office reserves the right to amend or withdraw any of the terms and conditions contained in the Tender Document or to reject any or all tenders without giving any notice or assigning any reason. The decision of the Joint Secretary, Department of Commerce, Supply Division, Govt of India, in this regard shall be final and binding on all.
7. The Bidder is expected to examine all instructions, forms, specifications, terms and conditions in the Bid Documents. Failure to furnish all information and documents required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect will be at the Bidder's risk and shall result in rejection of the bid.
(K.A.Sathia Sulochana)
Under Secretary to the
Government of
Deptt of Commerce, Supply Division
‘C’Wing, Nirman Bhavan,
New Delhi-110108.
SCOPE OF WORK
AND GENERAL INSTRUCTIONS FOR TENDERERS
1. The Office of Supply Division, Department of
Commerce located at ‘C’Wing Nirman
Bhavan,
2. The contract will be for one year presently. The period of the contract may be further extended for a period of 1 year after the completion of contract based on the requirement of this office for the above manpower at that time or may be curtailed / terminated before the contract period owing to deficiency in service or substandard quality of the manpower deployed by the selected Company / Firm /Agency. This office, however, reserves right to terminate this initial contract at any time after giving one week notice to the selected service providing Company / Firm / Agency.
3. This office has requirement for two unskilled manpower. The nature of service will require the following abilities.
A) SCOPE OF
WORK
a. Regular cleaning, sweeping and mopping of the office building/compound, dusting of furniture etc. so as to maintain general cleanliness and hygiene in office Cleaning of curtains, upholstery of sofas etc. should be done with vacuum cleaner to be arranged by the contractor once in a week.
b. Removal of cobwebs, cleaning of fans, tube lights, cleaning of doors and (windows and glass panes once in a week.
c. Collection of garbage and dump in allocated area daily.
d. Making arrangements for tea, coffee, water etc. during the meetings and routinely to the officers of Supply Division & other official visitors/representatives.
e. Any other miscellaneous type of work assigned by the officer-in-charge.
The manpower to be engaged should not be below 18 years in age.
His / her antecedents should have been got verified by the agency from the local police authorities.
4. The interested Companies/Firms/Agencies may put the tender document complete in all respects along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only) in favour of Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division and other requisite documents upto 1500 hours on 22.04.2010 in the Tender Box kept in Office of Supply Division, Department of Commerce, Nirman Bhavan, New Delhi.
5. The various crucial dates relating to “Tender for the housekeeping work comprising cleaning and maintanining general orderliness in Supply Dvision, Nirman Bhavan, New Delhi.” are cited as under:
.
Date & time of issue
of Bid Document :
(Time 1030 hrs to 1700hrs.)
Last date & time for
receipt of tenders :
Date & Time for
opening of Bid : 22-04- 2010, Time 1530 hrs.
Place of opening the Tenders : Room
No.227’C’ Wing, Nirman Bhavan,
Supply
Division,
New
Delhi-110108
Validity of Tenders : 90
days from the date of
Opening of tenders.
Likely date for deployment of Attendants: May, 2010.
6. The tenders have been invited
under two bid system i.e. Qualifying Bid and Financial Bid. The
interested agencies are advised to submit two separate sealed envelopes
superscribing “Qualifying
Bids for Tender for the Sanitation work comprising of cleaning and maintaining
general orderliness in the O/o Supply Division,
7. The Earnest Money Deposit (EMD) of Rs.5,000/-( Rs five thousand only) , refundable (without interest), should be necessarily accompanied with the Qualifying Bid of the agency in the form of Demand Draft / Pay Order from any of the Commercial Bank drawn in favour of Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division, New Delhi valid for a period of 90 days. Offer not accompanied by earnest money of the requisite amount or without proper validity will be summarily rejected.
8. The successful tenderer will have to deposit an amount of Rs. Rs.15,000/- (Rupees fifteen thousand only) as Performance Security Deposit at the time of placing the work order within 15 days of the receipt of the formal order. The performance security will be furnished in the form of the Account Payee Demand Draft or Bank Guarantee drawn in favour of The Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division payable at New Delhi, or Fixed Deposit Receipt (FDR) from a Commercial Bank made in the name of the Company / Firm / Agency but hypothecated to the Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division payable at New Delhi. The performance security should remain valid for a period of 60 days beyond the date of completion of all the contractual obligations of the tenderer.
9. The proceeds of the performance security shall be payable to the Supply Division as compensation for any loss resulting from the contractor’s failure to complete its obligations under the contract.
10. The Performance Security deposit of the contractor shall be refunded after successful completion of the contract period provided there are no recoveries to be made arising out of poor quality of work, incomplete work and / or violation of any terms and conditions of the contract as stipulated in the bid document. Refund of SD is subject to full and final settlement of the final payment for the work contracted / executed under the contract. No interest will be paid to the contractor on the security deposit.
11. The tendering Companies / Firms / Agencies are required to enclose photocopies of the following documents (Duly attested by Gazetted Officers of the Government of India, along with the Qualifying Bid, failing which their bids shall be summarily/out rightly rejected and will not be considered any further :
h. Registration certificate with Labour Department
i. Copy of PAN / GIR card;
j. Copy of the IT return filed for the last two financial years;
k. Copies of EPF and ESI certificates;
l. Copy of the Service Tax registration certificate;
m. Certified extracts of the Bank Account containing transactions during last two years.
n. Work experience of similar work during the past 2 years.
12. The conditional bids shall not be considered and will be out rightly rejected in very first instance.
13. All entries in the tender form should be legible and filled clearly. If the space for furnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be attached. No overwriting or cutting is permitted in the Financial Bid Form. In such cases, the tender shall be summarily rejected. However, the cuttings, if any, in the Technical Bid application must be signed by the person authorized to sign the tender bids.
14. The competent authority of
O/o Supply Division,
15. The bidder shall quote the Qualifying & financial bids as per the format enclosed at Annexure I & II.
TECHNICAL
REQUIREMENTS FOR THE TENDERING
COMPANY / FIRM /
AGENCY
1. The tendering manpower Company / Firm / Agency should fulfill the following technical specifications:
(a) The Registered Office or one
of the Branch Office’s
of the manpower Company / Firm / Agency should be located in
(b) The manpower Company / Firm / Agency should be registered with the appropriate
Registration authority;
(c) The Company / Firm / Agency should have at least two years experience in providing manpower to Public Sector Companies / Banks or Government Departments etc;
(d) The Company / Firm / Agency should have its own Bank Account;
(e) The Company / Firm / Agency should be registered with Income Tax and Service Tax departments;
(f) The Company / Firm / Agency should be registered with appropriate authorities under
Employees
Provident Fund and
TERMS AND CONDITIONS
General
1. The contracting firm / agency / company should be registered with appropriate authorities.
2. The contract shall commence from May, 2010 and shall continue for a period of one year, unless it is curtailed or terminated by this office owing to deficiency of service, sub-standard quality of Attendants deployed, breach of contract, reduction or cessation of the requirements of work.
3. The contract shall automatically expire after one year from commencement of the contract unless extended further by this office.
4. The contract may be extended, on the same terms and conditions, for a further period not exceeding one year.
5. The contracting Company / Firm / Agency shall not be allowed to transfer, assign, pledge or sub-contract its rights and liabilities under this contract to any other agency without the prior written consent of this Department.
6. The contractor will be required to pay workers the minimum wages as prescribed under the Minimum Wages Act, 1948 as applicable in Central Sphere for workers engaged in the scheduled employment of “Employment of Sweeping and Cleaning excluding activities prohibited under the Employment of Manual Scavengers and Construction of Dry Latrines(Prohibition) Act,1993. The contractor will maintain proper record as required under the Law/Acts. The contract will remain valid for one year or the period specified in the letter communicating the acceptance, whichever is earlier, unless terminated earlier by the competent authority.
8. The tenderer will be bound by the details furnished by him / her to this Department, while submitting the tender or at subsequent stage. In case, any of such documents furnished by him / her is found to be false at any stage, it would be deemed to be a breach of terms of contract making him / her liable for legal action besides termination of contract.
9. Financial bids of only those tenderer who are technically responsive shall be evaluated. This office reserves right to terminate the contract during this period after giving a week’s notice to the contracting agency.
10. Services shall be from 0800 to 1600 Hrs on Monday to Friday, with a lunch break. The contractor may be called upon for the services on Saturday, Sunday or Gazetted holidays also, if required, without any extra charge. No other emoluments shall be entitled to except the actual bus fare for services outside office hours.
11. The contracting Company / Firm / Agency shall furnish the following documents in respect of the individual Attendants who will be deployed by it in this Department before the commencement of work:
c. List of Attendants short listed by agency for deployment at the O/o Supply Division, Nirman Bhavan, New Delhi containing full details i.e. date of birth, marital status, address etc;
d. Bio-data of the persons.
12. In case, the person employed by the successful Company / Firm / Agency commits any act of omission / commission that amounts to misconduct /Indiscipline/ incompetence and security risks, the successful Company / Firm / Agency will be liable to take appropriate disciplinary action against such persons, including their removal from site of work, if required by this office within 2 days of being brought to their notice.
13. The tendering company shall provide identity cards to the personnel deployed in this office carrying the photograph of the personnel and personal information as to name, DOB, age and Identification mark etc.
14. The service provider shall ensure that any details of office, operational process, technical know-how, security arrangements, and administrative/organizational matters are not divulged or disclosed to any person by its personnel deployed in this office.
15. The service provider shall ensure proper conduct of his personnel in office premises, and enforce prohibition of consumption of alcoholic drinks, paan, smoking, loitering without work. Otherwise fine may be imposed on the service provider as deemed fit.
16. The person deployed shall be required to report for work at 0800 hrs. to General Section and would leave at 1600 hrs. In case, person deployed is absent on a particular day or comes late / leaves early on three occasions, one day wage shall be deducted. In case of repetition of such instances, the agency will be liable to take appropriate disciplinary action against such persons including their removal from site of work.
17. The agency shall depute a coordinator, out of the deployed personnel, who would be responsible for immediate interaction with this office, so that optimal services of the persons deployed by the agency could be availed without any disruption.
18. The selected agency shall immediately provide a substitute in the event of any person leaving the job due to his / her personal reasons. The delay by the Agency in providing a substitute beyond one working day shall attract liquidated damages @ Rs.200 per day (per such case) on the service providing agency, besides deduction in payment on pro-rata basis.
19. It will be the responsibilities of the service providing agencies to meet transportation, food, medical and any other requirements in respect of the persons deployed by it (Agency) in this office and this office will have no liabilities in this regard at any stage.
20. For all intents and purposes,
the service providing agency shall be the “Employer” within the meaning of
different Labour Legislations in respect of Attendants so employed and deployed
in this office. The persons deployed by the agency in this office shall not
have claims of any Master and Servant relationship nor have any principal and
agent relationship with or against O/o Supply Division, Department of Commerce,
21. The service providing agency shall be solely responsible for the redressal of grievances / resolution of disputes relating to person deployed. This office shall, in no way, be responsible for settlement of such issues whatsoever. This office shall not be responsible for any damages, losses, claims, financial or other injury to any person deployed by service providing agency in the course of their performing the functions/duties, or for payment towards any compensation for which the service provider shall be fully responsible.
22. The persons deployed by the service providing agency shall not claim nor shall be entitled to pay, perks and other facilities admissible to casual, ad hoc, regular / confirmed employees of this office during the currency or after expiry of the contract.
23. In case of termination of this contract on its expiry or otherwise, the persons deployed by the service providing agency shall not be entitled to and will have no claim for any absorption nor for any relaxation for absorption in the regular / otherwise capacity in this office. Contractor should make it known the above to the manpower of the contractor.
24. The payment shall be made only to the contractor and on monthly lump sum basis as per actual service.
LEGAL
25. The successful bidder will be responsible for compliance of all statutory provisions relating to Minimum Wages, Provident Fund, and Employees State Insurance etc. in respect of the persons deployed by it in this office. The payment particulars of Service Tax, EPF, ESI etc of previous month may be submitted along with the current month bill.
26. The successful bidder shall also be liable for depositing all taxes, levies, Cess etc. on account of service rendered by it to Supply Division, Department of Commerce to concerned tax collection authorities from time to time as per extant rules and regulations on the matter.
27. The successful bidder shall maintain all statutory registers under the applicable Law. The agency shall produce the same, on demand, to the concerned authority of this office or any other authority under Law.
28. The Tax Deduction at Source (T.D.S.) shall be deducted as per the provisions of Income Tax Department, as amended from time to time and a certificate to this effect shall be provided to the agency by this office.
29. In case, the tendering agency fails to comply with any statutory / taxation liability under appropriate law, and as a result thereof this office is put to any loss / obligation, monitory or otherwise, This office will be entitled to get itself reimbursed out of the outstanding bills or the Performance Security Deposit of the agency, to the extent of the loss or obligation in monitory terms.
FINANCIAL
30. The Qualifying Bid should be accompanied with an Earnest Money Deposit (EMD), refundable, of Rs.5,000/- ( Rs five thousand only) in the form of Demand Draft / Pay Order drawn in favour of Pay and Accounts Officer, O/o CCA, Department of Commerce, Supply Division, payable at New Delhi failing which the tender shall be rejected out rightly.
31. The EMD in respect of the agencies not successful in the bidding shall be returned to them without any interest. However, the E.M.D. in respect of the successful tenderer shall be adjusted towards the Performance Security Deposit. Further, if the agency fails to deploy manpower against the initial requirement within 15 days from date of placing the order the EMD/SD shall stand forfeited without giving any further notice.
32. Bids, offering rates which are lower than the minimum wages prescribed under the Minimum Wages Act, 1948 as applicable in the Central Sphere for workers engaged in the scheduled employment of “Employment of Sweeping and Cleaning excluding activities prohibited under the Employment of Manual Scavengers and Construction of Dry Latrines(Prohibition) Act,1993 [As published in Gazette of India, Extraordinary, Part-II, Section-3 Sub-section(ii) No.1128 dated 7th August,2008. viz.Rs.180/- +VDA(per day)] would be rejected.
33. The successful tenderer will
have to deposit an amount of Rs.15,000/- (Rupees
fifteen thousand only) as
Performance Security Deposit at the time of placing the work order within 15
days of the receipt of the formal order. E.M.D. in respect of the successful
tenderer shall be adjusted towards the Performance Security Deposit. The
performance security will be furnished in the form of the Account Payee Demand
Draft or Bank Guarantee drawn in favour The Pay and Accounts Officer, O/o CCA,
Department of Commerce, Supply Division payable at
34. The successful tenderer will have to execute an agreement, after remitting the performance security deposit, in a stamp paper worth Rs. 50/- (Rupees Fifty only) at his own expenses. After executing the agreement, the approved rate and contract shall be valid upto ONE year from the date of execution of the agreement.
35. In case of breach of any terms and conditions attached to this contract, the Performance Security Deposit of the agency will be liable to be forfeited by this office besides annulment of the contract.
36. The agency shall raise the bill, in triplicate, along with attendance sheet duly verified by) Section Officer, General Administration in respect of the persons deployed and submit the same to the Under Secretary, General Administration in the first week of the succeeding month. As far as possible the payment will be released by the second week of the succeeding month.
37. The claims in bills regarding Employees State Insurance, Provident Fund, and service Tax etc. should be necessarily accompanied with documentary proof pertaining to the concerned month bill. A requisite portion of the bill / whole of the bill amount shall be held up till such proof is furnished, at the discretion of this office.
38. Settlement of disputes will
be as per statutory provisions/extant rules in this regard, and venue will be
the Department of Commerce, Supply Division,
39. The competent authority, viz.Jt.Secretary, Department of Commerce, Supply Division reserves the right to withdraw / relax any of the terms and conditions mentioned above so as to overcome the problem encountered by the contracting parties.
Annexure-I
QUALIFYING BID
(To be enclosed in a separate sealed envelope)
For the tender for
Sanitation work comprising sweeping, cleaning and maintaining general
orderliness in the O/o Supply Division, Department of Commerce
1. Name of Tendering Company/ Firm / Agency : _____________________________
(Attach certificate of registration)
2.Name of proprietor / Director _________________________________
of Company/Firm/agency
3. Full Address of Reg. Office __________________________________
__________________________________
__________________________________
Telephone No. : _____________________________
FAX No. : _____________________________
E-Mail Address : _____________________________
4. Full address of Operating
/ Branch Office : __________________________________
___________________________________
___________________________________
___________________________________
Telephone No. : _____________________________
FAX No. : _____________________________
E-Mail Address : _____________________________
5. Banker of Company/ Firm/ agency with full address ___________________________
(Attach certified copy of statement of A/c
for the last three years)
Telephone Number: __________________________
Of Banker
6. PAN / GIR No. :__________________________________
(Attach attested copy)
7. Service Tax Registration No. :_______________________________
(Attach attested copy)
8. E.P.F. Registration No. :_____________________________________
(Attach attested copy)
9. E.S.I. Registration No. :_____________________________________
(Attach attested copy)
10. Financial turnover of the tendering Company / Firm / Agency for the last 2 Financial
Years:
(Attach separate sheet if space provided is insufficient)
|
Financial
Year |
Amount
(Rs.lacs) |
Remarks,
if any |
|
2007-08 |
|
|
|
2008-09 |
|
|
11. Give details of the major similar contracts handled by the tendering Company / Firm / Agency on behalf of PSUs and Government Departments during the last three years in the following format. Attested copies of work orders may also be attached.
|
S.No |
Details
of client along with address, telephone and FAX numbers |
Amount Contract (Rs.lacs) |
Duration of Contract |
|
|
|
|
|
From |
To |
|
|
|
|
|
|
|
|
|
|
|
|
(if the space provided is insufficient, a separate sheet may be attached)
12. Additional information, if any
(Attach separate sheet, if required)
Signature of authorized person
Date:
Place: Name:
Seal :
DECLARATION
1. I, __________________________________Son / Daughter / Wife of Shri__________________________________ Proprietor / Director/authorized signatory of the agency/Firm, mentioned above, is competent to sign this declaration and execute this tender document;
2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide by them;
3. The information / documents furnished along with the above application are true and
authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law.
Signature of authorized person
Date: Full Name:
Place: Seal :
ORDER FOR ARRANGEMENT OF DOCUMENTS WITH THE QUALIFYING
BID
1. Application – Qualifying Bid and declaration;
2. Attested copy of registration of agency;
3. Certified copy of the statement of bank account of agency for the last two years;
4. Attested copy of PAN / GIR Card;
5. Attested copy of the latest IT return filed by agency;
6. Attested copy of Service Tax registration certificate;
7. Attested copy of the P.F. registration letter / certificate;
8. Attested copy of the E.S.I. registration letter / certificate;
9. Certified documents in support of entries in column of Qualifying Bid application;
10. Copy of the terms and conditions at pages 7-11 in Tender Document with each page duly signed and sealed by the authorized signatory of the agency in token of their acceptance.
NB:- All
copies must be attested by a Gazetted officer.
ANNEXURE-II
FINANCIAL BID
(To be enclosed in a separate sealed envelope)
For the tender for
Sanitation work comprising of sweeping, cleaning and maintaining general
orderliness in the O/o Supply Division, Department of Commerce
1.
Name of tendering Company / Firm / Agency: __________________________
2. Details of Earnest Money Deposit :
Rs.
__________________________
D.D. / P.O. No. & Date :
__________________________
Drawn on Bank :
__________________________
3. Rates are to be quoted in
accordance with the Minimum Wages Act, 1948 as applicable in the Central Sphere for workers engaged in the scheduled
employment of “Employment of Sweeping and Cleaning excluding activities
prohibited under the Employment of
Manual Scavengers and Construction of Dry Latrines(Prohibition) Act,1993.
[As published in Gazette of
|
Sl No. |
Type |
Consolidated rate per month for the work inclusive of
all kinds of taxes (including Service tax if payable), duties, levies, cess
etc. In Rs. |
|
1 |
Un
Skilled Worker |
In
Figure……………………………………….. In
Words…………………………………………………………………….. |
Total
for 2 Unskilled Workers In Figure…………………………………
In
Words………………………………………………………
:..
r-
Government
of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
'C'Wing Nirman Bhavan, New Delhi-ll0l08.
BID DOCUMENT
TENDER FOR
THE HOUSE-KEEPING WORK COMPRISING SWEEPING
CLEANING AND MAINTAINING GENERAL ORDERLINESS
in the % Department of Commerce
Supply Division.
1
Government
of
Ministry of Commerce and Industry
Department of Commerce
Supply Division
‘ C'Wing Nirman Bhavan, New Delhi-110108.
No.20/3/2009-General
,;:
Dated the ~~January,2010
TENDER NOTICE
1. Sealed tenders on behalf of the President of India, are invited under Two Bid System i.e. Qualifying
Bid and Financial Bid from registered, reputed, experienced and financially sound Manpower
Companies !Firms /Agencies for providing services of two un-skilled manpower to do the
housekeeping work comprising cleaning, sweeping and maintaining general orderliness in the office
of Department of Commerce, Supply Division for a period of one year.
2. Desirous companies/firms/agency may obtain tender documents w.e.f25th January, 2010, on request
in writing, from The Under Secretary(Genera1 Administration), Supply Division, Nirman Bhavan,
download the same from Department's official web site.. The tenderers, who are near relatives of
employees working in Supply Division, Supply Division are not eligible to participate in this tender.
3. Schedule -
Date & time of issue of Bid Document: 25-01-2010 to 10-02-2010
(Time 1030 hrs to 1700hrs.)
Last date & time for receipt of tenders: 11-02-2010, Time 1500 hrs.
Date & Time for opening of Bid: 15-02- 2010, Time 1530 hrs.
Place of opening the Tenders: Room No.227'C' Wing, Nirman Bhavan,
Supply Division,
New Delhi-llOl08
Validity of Tenders: 90 days from the date of
Opening of tenders.
4. The interested Companies/ Firms/ Agencies may put the tender document complete in all respects
along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only)/- and other requisite
documents upto 1500 hours on 11.02.2010 in the Tender Box kept in Office of Supply Division,
2
Room
No.224'C'Wing, Nirman Bhavan,
deadline under any circumstances whatsoever.
5. Tender Evaluation: The person/firm whose amount/quoted rate happens to be the minimum sum,
will be designated as L 1, and he will be called for negotiation.
6. This office reserves the right to amend or withdraw any of the terms and conditions contained in the
Tender Document or to reject any or all tenders without giving any notice or assigning any reason. The
decision of the Joint Secretary, Department of Commerce, Supply Division, Govt of India, in this
regard shall be final and binding on all.
7. The Bidder is expected to examine all instructions, forms, specifications, terms and conditions in the
Bid Documents. Failure to furnish all information and documents required as per the Bid Documents
or submission of bids not substantially responsive to the Bid Documents in every respect will be at the
Bidder's risk and shall result in rejection of the bid.
(K.A.Sathia Sulochana)
Under
Secretary to the Government of
Deptt of Commerce, Supply Division
'C'Wing, Nirman Bhavan,
New Delhi-l10108.
3
SCOPE
OF WORK AND GENERAL INSTRUCTIONS FOR TENDERERS
1. The Office of Supply Division, Department of Commerce located at 'C'Wing Nirman Bhavan,
Manpower Companies / Firms / Agency to provide services of un-skilled manpower to ,this office.
2. The contract will be for one year presently. The period of the contract may be further extended for a
period of 1 year after the completion of contract based on the requirement of this office for the above
manpower at that time or may be curtailed / terminated before the contract period owing to deficiency
in service or substandard quality of the manpower deployed by the selected Company / Firm /Agency.
This office, however, reserves right to terminate this initial contract at any time after giving one week
notice to the selected service providing Company / Firm / Agency.
3. This office has requirement for two unskilled manpower. The nature of service will require the
following abilities.
A)
SCOPE OF WORK
a. Regular cleaning, sweeping and mopping of the office building/compound, dusting of
furniture etc. so as to maintain general cleanliness and hygiene in office Cleaning of
curtains, upholstery of sofas etc. should be done with vacuum cleaner to be arranged by
the contractor once in a week.
b. Removal of cobwebs, cleaning of fans, tube lights, cleaning of doors and (windows and
glass panes once in a week.
c. Collection of garbage and dump in allocated area daily.
d. Making arrangements for tea, coffee, water etc. during the meetings and routinely to the
officers of Supply Division & other official visitors/representatives.
e. Any other miscellaneous type of work assigned by the officer-in-charge.
The manpower to be engaged should not be below 18 years in age.
His / her antecedents should have been got verified by the agency from the local police
authorities.
4. The interested Companies/Firms/Agencies may put the tender document complete in all respects
along with Earnest Money Deposit (EMD) of Rs. 5,000 ( Rs five thousand only) in favour of Pay and
Accounts Officer, % CCA, Department of Commerce, Supply Division and other requisite
documents upto 1500 hours on 11.02.2010 in the Tender Box kept in Office of Supply Division,
Department
of Commerce, Nirman Bhavan,
4
5. The various crucial dates relating to "Tender for the housekeeping work comprising cleaning
and maintanining general orderliness in Supply Dvision, Nirman Bhavan, New Delhi." are cited
as under:
Date & time of issue of Bid Document: 25-1-2010 to 10-02-2010
(Time 1030 hrs to 1700hrs.)
Last date & time for receipt of tenders: 11-02-2010, Time 1500 hrs.
Date & Time for opening of Bid: 15-02- 2010, Time 1530 hrs.
Place of opening the Tenders: Room No.227'C' Wing, Nirman Bhavan,
Supply Division,
New Delhi-llOl08
Validity of Tenders : 90 days from the date of
Opening of tenders.
Likely date for deployment of Attendants: March, 2010.
6. The tenders have been invited under two bid system i.e. Qualifying Bid and Financial Bid. The
interested agencies are advised to submit two separate sealed envelopes superscribing "Qualifying
Bids for Tender for the Sanitation work comprising of cleaning and maintaining general
orderliness
in the % Supply Division,
work comprising of cleaning and maintaining general orderliness in the % Supply Division,
for the Sanitation work comprising of cleaning and maintaining general orderliness for the 0/0
Supply
Division,
7. The Earnest Money Deposit (EMD) of Rs.5,0001-( Rs five thousand only) , refundable (without
interest), should be necessarily accompanied with the Qualifying Bid of the agency in the form of
Demand Draft / Pay Order from any of the Commercial Bank drawn in favour of Pay and Accounts
Officer, % CCA, Department of Commerce, Supply Division, New Delhi valid for a period of 90
days. Offer not accompanied by earnest money of the requisite amount or without proper validity will
be summarily rejected.
8. The successful tenderer will have to deposit an amount of Rs. Rs.15,000/- (Rupees fifteen thousand
only) as Performance Security Deposit at the time of placing the work order within 15 days of the
receipt of the formal order. The performance security will be furnished in the form of the Account
Payee Demand Draft or Bank Guarantee drawn in favour of The Pay and Accounts Officer, 0/0
CCA,
Department of Commerce, Supply Division payable at
(FDR) from a Commercial Bank made in the name of the Company / Firm I Agency but
hypothecated to the Pay and Accounts Officer, % CCA, Department of Commerce, Supply
Division
payable at
beyond the date of completion of all the contractual obligations of the tenderer.
5
9. The proceeds of the performance security shall be payable to the Supply Division as compensation
for any loss resulting from the contractor's failure to complete its obligations under the contract.
10. The Performance Security deposit of the contractor shall be refunded after successful completion
of the contract period provided there are no recoveries to be made arising out of poor quality of work,
incomplete work and / or violation of any terms and conditions of the contract as stipulated in the bid
document. Refund of SD is subject to full and final settlement of the final payment for the work
contracted / executed under the contract. No interest will be paid to the contractor on the security
deposit.
11. The tendering Companies / Firms / Agencies are required to enclose photocopies of the following
documents (Duly attested by Gazetted Officers of the Government of India, along with the Qualifying
Bid, failing which their bids shall be summarily/out rightly rejected and will not be considered any
further:
a. Registration certificate with Labour Department
b. Copy of PAN / GIR card;
c. Copy of the IT return filed for the last two financial years;
d. Copies of EPF and ESI certificates;
e. Copy of the Service Tax registration certificate;
f. Certified extracts of the Bank Account containing transactions during last two years.
g. Work experience of similar work during the past 2 years.
12. The conditional bids shall not be considered and will be out rightly rejected in very first instance.
13. All entries in the tender form should be legible and filled clearly. If the space for furnishing
information is insufficient, a separate sheet duly signed by the authorized signatory may be attached.
No overwriting or cutting is permitted in the Financial Bid Form. In such cases, the tender shall be
summarily rejected. However, the cuttings, if any, in the Technical Bid application must be signed by
the person authorized to sign the tender bids.
14.
The competent authority of % Supply
Division,
bids without assigning any reason.
15.
The bidder shall quote the Qualifying & financial
bids as per the format enclosed at Annexure I &
n.
6
TECHNICAL
REQUIREMENTS FOR THE TENDERING
COMPANY
/ FIRM / AGENCY
1. The tendering manpower Company / Firm / Agency should fulfill the following technical
specifications:
(a) The Registered Office or one of the Branch Office's of the manpower Company / Firm / Agency
should
be located in
(b) The manpower Company / Firm / Agency should be registered with the appropriate
Registration authority;
(c) The Company / Firm / Agency should have at least two years experience in providing manpower to
Public Sector Companies / Banks or Government Departments etc;
(d) The Company / Firm / Agency should have its own Bank Account;
(e) The Company / Firm / Agency should be registered with Income Tax and Service Tax departments;
(f) The Company / Firm / Agency should be registered with appropriate authorities under
Employees
Provident Fund and
TERMS
AND CONDITIONS
General
1. The contracting firm / agency / company should be registered with appropriate authorities.
2. The contract shall commence from March, 2010 and shall continue for a period of one year, unless
it is curtailed or terminated by this office owing to deficiency of service, sub-standard quality of
Attendants deployed, breach of contract, reduction or cessation of the requirements of work.
3. The contract shall automatically expire after one year from commencement of the contract unless
extended further by this office.
4. The contract may be extended, on the same terms and conditions, for a further period not exceeding
one year.
5. The contracting Company / Firm / Agency shall not be allowed to transfer, assign, pledge or subcontract
its rights and liabilities under this contract to any other agency without the prior written
consent of this Department.
6. The contractor will be required to pay workers the minimum wages as prescribed for workers
engaged in the scheduled employment of "Employment of Sweeping and Cleaning excluding activities
prohibited under the Employment of Manual Scavengers and Construction of Dry
Latrines(Prohibition) Act,1993 under the Minimum Wages Act, 1948.. The contractor will
maintain proper record as required under the Law/Acts. The contract will remain valid for one year or
7
the period specified in the letter communicating the acceptance, whichever is earlier, unless terminated
earlier by the competent authority.
8. The tenderer will be bound by the details furnished by him / her to this Department, while
submitting the tender or at subsequent stage. In case, any of such documents furnished by him / her is
found to be false at any stage, it would be deemed to be a breach of terms of contract making him / her
liable for legal action besides termination of contract.
9. Financial bids of only those tenderer who are technically responsive shall be evaluated. This office
reserves right to terminate the contract during this period after giving a week's notice to the
contracting agency.
10. Services shall be from 0800 to 1600 Hrs on Monday to Friday, with a lunch break. The contractor
may be called upon for the services on Saturday, Sunday or Gazetted holidays also, if required,
without any extra charge. No other emoluments shall be entitled to except the actual bus fare for
services outside office hours.
11. The contracting Company / Firm / Agency shall furnish the following documents in respect of the
individual Attendants who will be deployed by it in this Department before the commencement of
work:
a. List of Attendants short listed by agency for deployment at the % Supply Division,
Nirman
Bhavan,
address etc;
b. Bio-data of the persons.
12. In case, the person employed by the successful Company / Firm / Agency commits any act of
omission / commission that amounts to misconduct /Indiscipline/ incompetence and security risks, the
successful Company / Firm / Agency will be liable to take appropriate disciplinary action against such
persons, including their removal from site of work, if required by this office within 2 days of being
brought to their notice.
13. The tendering company shall provide identity cards to the personnel deployed in this office
carrying the photograph of the personnel and personal information as to name, DOB, age and
Identification mark etc.
14. The service provider shall ensure that any details of office, operational process, technical knowhow,
security arrangements, and administrative/organizational matters are not divulged or disclosed to
any person by its personnel deployed in this office.
15. The service provider shall ensure proper conduct of his personnel in office premises, and enforce
prohibition of consumption of alcoholic drinks, paan, smoking, loitering without work. Otherwise
fine may be imposed on the service provider as deemed fit.
16. The person deployed shall be required to report for work at 0800 hrs. to General Section and
would leave at 1600 hrs. In case, person deployed is absent on a particular day or comes late / leaves
early on three occasions, one day wage shall be deducted. In case of repetition of such instances, the
agency will be liable to take appropriate disciplinary action against such persons including their
removal from site of work.
8
17. The agency shall depute a coordinator, out of the deployed personnel, who would be responsible
for immediate interaction with this office, so that optimal services of the persons deployed by the
agency could be availed without any disruption.
18. The selected agency shall immediately provide a substitute in the event of any person leaving the
job due to his / her personal reasons. The delay by the Agency in providing a substitute beyond one
working day shall attract liquidated damages @ Rs.200 per day (per such case) on the service
providing agency, besides deduction in payment on pro-rata basis.
19. It will be the responsibilities of the service providing agencies to meet transportation, food, medical and any
other requirements in respect of the persons deployed by it (Agency) in this office and this office will have
no liabilities in this regard at any stage.
20. For all intents and purposes, the service providing agency shall be the "Employer" within the
meaning of different Labour Legislations in respect of Attendants so employed and deployed in this
office. The persons deployed by the agency in this office shall not have claims of any Master and
Servant relationship nor have any principal and agent relationship with or against % Supply
Division,
Department of Commerce,
21. The service providing agency shall be solely responsible for the redressal of grievances / resolution
of disputes relating to person deployed. This office shall, in no way, be responsible for settlement of
such issues whatsoever. This office shall not be responsible for any damages, losses, claims, financial
or other injury to any person deployed by service providing agency in the course of their performing
the functions/duties, or for payment towards any compensation for which the service provider shall be
fully responsible.
22. The persons deployed by the service providing agency shall not claim nor shall be entitled to pay,
perks and other facilities admissible to casual, ad hoc, regular / confirmed employees of this office
during the currency or after expiry of the contract.
23. In case of termination of this contract on its expiry or otherwise, the persons deployed by the
service providing agency shall not be entitled to and will have no claim for any absorption nor for any
relaxation for absorption in the regular / otherwise capacity in this office. Contractor should make it
known the above to the manpower of the contractor.
24. The payment shall be made only to the contractor and on monthly lump sum basis as per actual
service.
LEGAL
25. The successful bidder will be responsible for compliance of all statutory provisions relating to
Minimum Wages, Provident Fund, and Employees State Insurance etc. in respect of the persons
deployed by it in this office. The payment particulars of Service Tax, EPF, ESI etc of previous month
may be submitted along with the current month bill.
26. The successful bidder shall also be liable for depositing all taxes, levies, Cess etc. on account of
service rendered by it to Supply Division, Department of Commerce to concerned tax collection
authorities from time to time as per extant rules and regulations on the matter.
9
27. The successful bidder shall maintain all statutory registers under the applicable Law. The agency
shall produce the same, on demand, to the concerned authority of this office or any other authority
under Law.
28. The Tax Deduction at Source (T.D.S.) shall be deducted as per the provisions of Income Tax
Department, as amended from time to time and a certificate to this effect shall be provided to the
agency by this office.
29. In case, the tendering agency fails to comply with any statutory I taxation liability under
appropriate law, and as a result thereof this office is put to any loss I obligation, monitory or otherwise,
This office will be entitled to get itself reimbursed out of the outstanding bills or the Performance
Security Deposit of the agency, to the extent of the loss or obligation in monitory terms.
FINANCIAL
30. The Qualifying Bid should be accompanied with an Earnest Money Deposit (EMD), refundable, of
Rs.5,0001- ( Rs five thousand only) in the form of Demand Draft I Pay Order drawn in favour of Pay
and
Accounts Officer, 010 CCA,
Department of Commerce, Supply Division, payable at
failing which the tender shall be rejected out rightly.
31. The EMD in respect of the agencies not successful in the bidding shall be returned to them
without any interest. However, the E.M.D. in respect of the successful tenderer shall be adjusted
towards the Performance Security Deposit. Further, if the agency fails to deploy manpower against
the initial requirement within 15 days from date of placing the order the EMD/SD shall stand
forfeited without giving any further notice.
32. Bids, offering rates which are lower than the minimum wages (as applicable for the State of Delhi) 1for the pertinent category, would be rejected.
33. The successful tenderer will have to deposit an amount of Rs.15,OOO/- (Rupees fifteen thousand
only) as Performance Security Deposit at the time of placing the work order within 15 days of the
receipt of the formal order. E.M.D. in respect of the successful tenderer shall be adjusted towards the
Performance Security Deposit. The performance security will be furnished in the form of the Account
Payee Demand Draft or Bank Guarantee drawn in favour The Pay and Accounts Officer, 010 CCA,
Department
of Commerce, Supply Division payable at
from a Commercial Bank. made in the name of the Company I Firm I Agency but hypothecated to he
Pay and Accounts Officer, 010 CCA, Department of Commerce, Supply Division. The performance
security should remain valid for a period of 60 days beyond the date of completion of all the
contractual obligations of the supplier. The security deposit will not bear any interest.
34. The successful tenderer will have to execute an agreement, after remitting the performance
security deposit, in a stamp paper worth Rs. 501- (Rupees Fifty only) at his own expenses. After
executing the agreement, the approved rate and contract shall be valid upto ONE year from the date of
execution of the agreement.
35. In case of breach of any terms and conditions attached to this contract, the Performance Security
Deposit of the agency will be liable to be forfeited by this office besides annulment of the contract.
10
36. The agency shall raise the bill, in triplicate, along with attendance sheet duly verified by) Section
Officer, General Administration in respect of the persons deployed and submit the same to the Under
Secretary, General Administration in the first week of the succeeding month. As far as possible the
payment will be released by the second week of the succeeding month.
37. The claims in bills regarding Employees State Insurance, Provident Fund, and service Tax etc.
should be necessarily accompanied with documentary proof pertaining to the concerned month bill. A
requisite portion of the bill / whole of the bill amount shall be held up till such proof is furnished, at
the discretion of this office.
38. Settlement of disputes will be as per statutory provisions/extant rules in this regard, and venue will
be
the Department of Commerce, Supply Division,
39. The competent authority, viz.Jt.Secretary, Department of Commerce, Supply Division reserves the
right to withdraw / relax any of the terms and conditions mentioned above so as to overcome the
problem encountered by the contracting parties.
11
Annexure-I
QUALIFYING
BID
(To be enclosed in a separate sealed envelope)
For
the tender for Sanitation work comprising sweeping, cleaning and maintaining
general
orderliness
in the % Supply Division,
Department of Commerce
1. Name of Tendering Company/ Firm / Agency: _
(Attach certificate of registration)
2.Name of proprietor / Director
of Company/Firm/agency
3. Full Address of Reg. Office
Telephone No. : _
FAX No. :
E-Mail Address :-------------- 4. Full address of Operating
/ Branch Office:
Telephone No. : _
FAX No. :
E-Mail Address :------------- 5. Banker of Company/ Firm/ agency with full address -------------- (Attach certified copy of statement of A/c
for the last three years)
Telephone Number: _
Of Banker
6. PAN / GIR No. :----------------- (Attach attested copy)
7. Service Tax Registration No. :--------------- (Attach attested copy)
8. E.P.F. Registration No. : _
(Attach attested copy)
9. E.S.I. Registration No. :------------------ (Attach attested copy)
12
10. Financial turnover of the tendering Company / Firm / Agency for the last 2 Financial
Years:
(Attach separate sheet if space provided is insufficient)
Financial Year Amount (Rs.lacs) Remarks, if any
2007-08
2008-09
11. Give details of the major similar contracts handled by the tendering Company / Firm / Agency on
behalf of PSUs and Government Departments during the last three years in the following format.
Attested copies of work orders may also be attached.
Details of client along Amount
Duration of S.No with address, telephone Contract
Contract and FAX numbers (Rs.lacs)
From To
(if the space provided is insufficient, a separate sheet may be attached)
12. Additional information, if any
(Attach separate sheet, if required)
Signature of authorized person
Date:
Place: Name:
Seal :
13
DECLARATION
1. I, Son / Daughter / Wife of
Shri Proprietor / Director/authorized signatory of the
agency/Firm, mentioned above, is competent to sign this declaration and execute this tender document;
2. I have carefully read and understood all the terms and conditions of the tender and undertake to
abide by them;
3. The information / documents furnished along with the above application are true and
authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing
of any false information / fabricated document would lead to rejection of my tender at any stage
besides liabilities towards prosecution under appropriate law.
Signature of authorized person
Date:
Place:
Full Name:
Seal:
14
ORDER
FOR ARRANGEMENT OF DOCUMENTS WITH THE QUALIFYING BID
1. Application - Qualifying Bid and declaration;
2. Attested copy of registration of agency;
3. Certified copy of the statement of bank account of agency for the last two years;
4. Attested copy of PAN / GIR Card;
5. Attested copy of the latest IT return filed by agency;
6. Attested copy of Service Tax registration certificate;
7. Attested copy of the P.F. registration letter / certificate;
8. Attested copy of the E.S.I. registration letter / certificate;
9. Certified documents in support of entries in column of Qualifying Bid application;
10. Copy of the terms and conditions at pages 7-11 in Tender Document with each page duly signed
and sealed by the authorized signatory of the agency in token of theiracceptance.
NB: - All copies must be attested by a Gazetted officer.
15
ANNEXURE-IJ
FINANCIAL BID
(To be enclosed in a separate sealed envelope)
For the tender for Sanitation work comprising of sweeping, cleaning and maintaining general
orderliness in the % Supply Division, Department of Commerce
1. Name of tendering Company / Firm / Agency: _
2. Details of Earnest Money Deposit: Rs.
0.0. / P.O. No. & Date:
Drawn on Bank :
3. Rates are to be quoted in accordance with the Minimum Wages Act, 1948 as applicable in the i on x.1 0.2008 for the
State
of
of all statutory liabilities, taxes, levies, cess etc.).
SI Consolidated rate per month for the work inclusive of all kinds of taxes
No Type (including Service tax if payable), duties, levies, cess etc. In Rs.
In Figure ...............................................
I Un Skilled Worker
In Words ................................................................................
Total for 2 Unskilled Workers In Figure .
In Words .
16
GOVT.
OF
MINISTRY
OF COMMERCE & INDUSTRY
DEPARTMENT
OF COMMERCE (SUPPLY DIVISION)
DIRECTOR
GENERAL OF SUPPLIES & DISPOSALS
5,
SANSAD MARG NEW DELHI-110001
SCHEDULE
TO TENDER ENQUIRY
DGS&D
Form-242
Tender Enquiry No. ST-1/Standard Electronic
Balance/218/8020/12.11.08/21
Price of Tender Set Rs. 500.00 (Rupees
Five Hundred Only)
Time & Date of Receipt of Tender by
4:00 on 25.08.2009.
Time & Date of Opening of Tender at
04:30 PM on 25.08.2009.
Tender shall remain open for acceptance
till 90 days from the date of opening of tender (excluding date of tender
opening)
Earnest Money : Rs.2, 00,000/- (Rupees Two Lakhs
Only). (For details refer
Annexure-II
enclosed) in favour of DGS&D,
|
Item No. |
Description of Stores
and Specification |
Qty |
Rate/Unit (in Rs.) |
Terms of delivery |
|
|
1 |
Digital Working
Standard Balances 50 Kgs* |
Readability = 0.01 g |
25 Sets |
|
Free delivery to
consignee including installation. |
|
2 |
Digital Working
Standard Balances 200 g** |
Readability = 0.01 mg |
25 Sets |
|
|
Contd…page 2/-
-2-
Digital Working Standard Balance*
Schedule – 1
Digital Working
Standard Balances
Unit: Nos.
|
S. No. |
Description |
Requirements |
|
1. |
Maximum
Capacity |
50 Kgs. |
|
2. |
Readability
(e) |
0.01 g |
|
3. |
Repeatability
|
10 mg to 30 mg |
|
4. |
Stabilization
Time |
10 Second (approx) |
|
5. |
Weighing
Range |
1 gm to 50 Kgs |
|
6. |
Pan
Design |
Self Centering |
|
7. |
Draft
shield |
Essential |
|
8. |
Calibration
|
With in built weight facilities, with
external calibration facilities and with automatic time and temperature
control |
|
9. |
Interface |
RS 232 C |
|
10. |
Level
Control |
Automatic |
|
11. |
Strolley
Facility |
Available |
|
12. |
Power
Supply |
230V +/- 10% 50 Hz. AC |
|
13. |
Display |
LCD or LED |
|
14. |
Accuracy
Class |
e = d = 0.01 g E – Value D – Value Special Accuracy Class -I |
Contd…page 3/-
-3-
Digital Working Standard Balance**
Schedule – 2
Digital Working Standard
Balances
Unit: Nos.
|
S. No. |
Description |
Requirements |
|
1. |
Maximum
Capacity |
200 g. |
|
2. |
Readability
(e) |
0.01 g |
|
3. |
Repeatability
|
0.01 mg to 0.03 mg |
|
4. |
Stabilization
Time |
10 Second (approx) |
|
5. |
Weighing
Range |
1 mg to 200 g` |
|
6. |
Pan
Design |
Self Centering |
|
7. |
Draft
shield |
Essential |
|
8. |
Calibration
|
With in built weight facilities,
with external calibration facilities and with automatic time and temperature
control |
|
9. |
Interface |
RS 232 C |
|
10. |
Level
Control |
Automatic |
|
11. |
Strolley
Facility |
Available |
|
12. |
Power
Supply |
230V +/- 10% 50 Hz. AC |
|
13. |
Display |
LCD or LED |
|
14. |
Accuracy
Class |
e = d = 0.01 g E – Value D – Value Special Accuracy Class -I |
Please note:-
1
Tenders
documents are not transferable.
2
Tenders
submitted in the prescribed tender forms affixing the tender fee coupon will
only be considered.
3
If
you are not registered with DGS&D/NSIC ensure to furnish required Earnest
Money as indicated in enquiry along with the tender.
4
Tender
documents are to be sent to the office of issue as given above.
NOTE TO TENDERERS:-
A) The
tenderers should have been manufacturing Digital Working Standard Balances for
last three years minimum and should have supplied at least 50 Nos. of such
balances satisfactory. To demonstrate
this they will furnish satisfactory performance or commissioning report from
respective users along with the copy of the orders for the last three years.
B) Tenderers
shall furnish a copy of product catalogue; Technical data sheets of instruments
offered and type approval certificates for the instruments from RRSL of
Department of Metrology, Government of India.
Type approval certificate is not required in case of comparator type
balances.
Contd…page
4/-
-4-
C) Regional
Reference Standard Laboratory (RRSL) of Department of Legal Metrology, Government
of India, shall duly approve the instrument. This approval, however, shall not
be applicable for instrument to be used for testing and calibration of working
standard (F2) weights by weights and measures division, Director of Legal
Metrology, Government of India.
GENERAL TECHNICAL REQUIREMENT:-
1. The
machine should confirm to non-automatic weighing specification given in
SOW&M Act (Rules 1987-II) of
2. Final
acceptance of the weighing machine will be after issue of satisfactory
calibration certificate from RRSL (Bhubaneshwar), if the machines are not found
acceptable as per calibration certificate the same will be treated as rejected
at the manufacturers risk and cost.
The tenderers are required to submit their tender in
the sealed cover. This should be super
scribed with the following particulars:
1. Tender Enquiry No.
2. Name of Major Store
3. Due date and time for bid
submission
4. Name of Tenderer
The bid not complying with the above requirement will be treated as
unresponsive and summarily ignored. Such
bids will also not be opened/ considered for further processing.
Discount, if offered:
Is Sales Tax/ VAT extra? If so, indicate the rate
Is Excise Duty extra? If so, indicate
The rate, quantum of assessable value:
Whether EMD deposited Yes/
No
If yes, give details: Draft/FD/BG
No.__________________dated____________
NOTE: - The tenderers should drop the tenders/response to tender
enquiries in tender box. If sent through
post/ courier, their response to the tender enquiries should be address to:-
Contd…page 5/-
-5-
‘TENDER RECEIPT CELL’
DIRECTORATE GENERAL OF SUPPLIES &
DISPOSALS
Tender must be dropped in tender box or reach tender
receipt cell before the time and date of submission of tender, clearly
indicating the tender number and the date of opening of tender on the cover(s)
containing the tender documents.
(G.P. Tiwari)
Section Officer
For Director General of Supplies & Disposals.
SIGNATURE OF THE TENDERER______________________________
NAME (IN BLOCK LETTER)___________________________________
CAPACITY IN WHICH TENDER IS SIGNED_______________________
ADDRESS IN FULL___________________________________________
___________________________________________________________
___________________________________________________________
Contd…page 6/-
-6-
IMPORTANT
|
1. |
Purchaser |
: |
Governor of Orissa. |
|
2. |
Indentor |
: |
Controller of Legal Meteorology, Government of Orissa, Bhubaneshwar. |
|
3. |
Delivery required |
: |
28.02.2010 or earlier |
|
4. |
Stores are required at |
: |
Controller Legal Meteorology, at |
|
5. |
(a) Inspection Authority (b) Inspecting Officer |
: : |
ADG (QA), DGS&D, Director (QA) of the area concerned or his authorized representative. |
|
6. |
Terms of Delivery |
: |
The tenderers are required to quote price on free delivery at consignee
premises/ site including installation. |
|
7. |
Compliance Statement |
: |
The tenderers attention is invited to clause 1 (A) of Form DGS&D-231 “Instructions
to Tenderers” whereby they are required to furnish clause by clause compliance
of specifications bringing out clearly deviations from specifications, if
any. |
The tenderers are
advised to submit the compliance statement in the following format along with
tender failing which their offer will be treated as incomplete and are liable
to be ignored:-
FORMAT
OF COMPLIANCE STATEMENT
|
|
Specification of Machine offered |
Compliance to T/E specification whether Yes or No*** |
In case of Non-compliance deviation from T/E Specification to be
indicated in unambiguous terms |
|
1 |
2 |
3 |
4 |
|
|
|
|
|
Contd…page 7/-
-7-
***A mere compliance statement will not be sufficient. The tenderers must clearly state as to how
their equipment complies with the tender specifications.
7. The tenderers should
furnish the following documents with their tender:-
(i) Tenderers
are requested to furnish a photocopy of PAN CARD of Proprietor(s)/ Partners/
Director(s) (as applicable) of the firm.
(ii) Performance
Statement as per the following format duly signed by the tenderers regarding
supplies made by the them for the identical / similar stores against contracts
received from DGS&D or direct orders received from other Government
Departments during last three years.
PROFORMA FOR PERFORMANCE STATEMENT
|
Sl. No. |
A/T S/O No. & Date |
Qty. on order |
Date of Delivery Specified in A/T S/O |
Actual date of Delivery |
Remarks (Here mention reasons for not adhering to original Delivery date). |
|
|
|
|
|
|
|
Signature of
Tenderer
|
8. Eligibility
Criteria: a) The tenderers should have been manufacturing secondary
standard weighing instrument for the last three years minimum and should have
supplied atleast 50 nos. of such balances satisfactory. To demonstrate this they will furnish
satisfactory performance or commissioning report from respective users
alongwith copy of orders for the last three years. b) Tenderers should furnish a copy of product
catalogue. Technical data sheets of
instrument offered and type approval certificates for the instrument form
RRSL of Deptt. of Legal Metrology, Govt. of c) Tenderers should furnish point by point compliance to
the requirement of tender specification and bring out non- compliance with a
justification, if any. Contd…..page 8/- -8- 10. Warranty : As contained in DGS&D 68 (R) and as given below:- Notwithstanding any
inspection carried out by the inspector at any time and / or approval, the
contractor shall be responsible for a period of 12 Calendar months after the
equipment has been taken over under clause 17 of DGS&D – 71, the
contractor shall be responsible to the extent in this clause expressed for
any defects that may develop under the conditions provided for by the
contract and under use, arising from faulty materials, design or workmanship
n the equipment, or from faulty erection of the equipment by the contractor,
but not otherwise and shall remedy such defects at this own cost when called
upon to do so by the Purchaser, who shall state in writing in what respect
the portion is faulty. If it becomes
necessary for the contractor to replace or renew any defective portion of the
equipment to replace or renewed until the expiration of six months from the
date of such replacement or renewal or until the end of above mentioned
period of 12 months, whichever may be later.
If any defects be not remained within 21 days from the date of
communication thereof or within such other specific period as may be allowed
by the purchaser in his direction on application made to that effect by
contractor, the purchaser may proceed to do the work at contractor’s risk and
expenses, but without prejudice to any other rights which the purchaser may
have against the contractor in respect of such defects. The Guarantee/ Warranty
clause as mentioned above and also as mentioned in the Specification of
stores will be applicable and binding on successful tenderers. The Guarantee/
Warranty clause as mentioned above and also as mentioned in the Specification
of stores will be applicable and binding on successful tenderers. |
|
11. Payment
Terms:- 90% payment on proof in Inspection and despatch (R/R) and
balance 10% on receipt of stores by consignee in full and good condition. (i) FOR
INDIGENOUS SUPPLIES:- Payment for the stores or for each delivery will be made
to the contractor on submissions of bills in accordance with the laid down
procedure, as detailed below:- (a) 90% of the contract price of each consignment
delivered to the consignee or dispatched from a station in (b) The contractor furnishes the following certificates:- “I/We have personally examined and verified and do hereby
certify that the goods in respect of which the payment is being claimed have
been actually dispatched by me/us under R/R No. / B/L No. / Air Consignment
Note No. / Postal Receipt No……..dated……. duly drawn in favour of the
consignees which is genuine and mentioned in the bills and that I/We hold
myself/ourselves personally responsible for the correctness of this
statement.” Contd….page 9/- -9- “I/We further certify that the above mentioned R/R No. /
B/L No. / Air Consignment Note No………dated……..has been forwarded to the
consignee mentioned in the contract under registered post acknowledgment due
on………….. The above certificate is to be signed by a duly authorized
person of the firm and he should be the same as signing the bill. His designation and name of the firm on
whose behalf he has signed the bill is required to be indicated below his
dated signature. (c) Ten percent (10%) of the contract price of the
equipment plus the cost of erection and commissioning, if any, on final
inspection and test, or alternatively at the contractors option the full 100%
after erection and commissioning and on final inspection and test. In
addition to his other remedies under the law and these conditions, the
purchaser shall have a lien on each consignment in respect of which 90%
payment has been made to secure repayment of this amount and recovery of any
sum due from the contractor, should be equipment not be taken over under
Clause 17 of DGS&D -71. (ii) FOR
IMPORTED STORE:- Hundred percent (100%) payment shall be made against
irrevocable letter of credit for net FOB/CIF value as per details below:- “90% net FOB/CIF price will be paid against inspection
certificate (where applicable) and shipping documents. Balance 5% will be paid within 30 days of
the successful completion of performance test in which the machine’s
performance would have been demonstrated by the supplier or his agent, after commissioning at the
consignee’s places and submission of a Bank Guarantee for 10% of the value of
the contract indemnifying the Purchaser against all loses incurred by the
Purchaser during the guarantee period stipulated in the warranty clause,
provided that where installation and commissioning of the machine is delayed
for beyond 90 days of the receipt of the stores at the ultimate destination
due to express written instructions of the Purchaser or the consignee, the
balance 10% payment shall be released to the supplier on furnishing of B.G.
aforesaid mentioned.” (iii) FOR INDIAN
AGENT:- Agency commission shall be paid in Indian Rupees on TT
buying rate on the date of placement of order. 50% commission shall be paid
to the Indian Agent on installation and commissioning etc. or on the expiry
of 6 months from the receipt of supply and balance 50% on taking over of the
plant/machinery by the consignee, after final acceptance. |
|
Contd…page 10/- |
-10-
11. IMPORTANT
GENERAL TERNS AND CONDITIONS
11.1 This
tender consists of the following forms/annexure. Tenderers must read all the instructions give
below:-
(a)
Invitation to Tender (DGS&D-241).
(b) Schedule to Tender
(DGS&D-242).
(c)Instructions
given in Form No. DGS&D-230 & DGS&D-231 contained in the booklet
DGS&D-229****
(d)
General conditions of the contract given in the DGS&D-68 (R) ****
(e)
Special conditions of the contract given in DGS&D-71*** and
(f)
Special Terms and Conditions attached with this enquiry.
****These
forms can be obtained from the sale counter of DGS&D H.Q.,
11.2 The
complete tender documents consist of:-
(a)
DGS&D – 68A
(b) DGS&D – 71A
(c)
DGS&D-241
(d)
DGS&D-242 (i.e. the subject schedule) along with
Appendix/Annexure etc.
(e)
List No. 1 & 2.
(f)
Special condition in Annexure 1 & 2
11.3 The
tenderers are required to answer all the questions mentioned in list no. 1 and
2 are required to return all above documents including the subject schedule
duly filled and signed in compliance to instructions contained in Form No. 230,
231 and General Conditions of the Contract contained in DGS&D-68 (R) and
DGS&D-71 as amended to date. If the
reply to the questions in the list no. 1 and 2 are found to be evasive and
unclear, the tender is liable to be ignored.
12. EXCISE
DUTY:
(a)
If it is desired to ask for Excise Duty or any other charges extra, the same
must be specifically stated. In the
absence of any such stipulation, it will be presumed that the prices include
all such charges and claim for the same will be entertained. For details, please refer
(b)
When tenderers quote vague excise duty terms, such as, as applicable at the
time of supply but presently nil, the tender evaluation will be done by loading
the quoted rate by maximum excise duty rate.
As such tenderers should clearly the term, by stating that in the event
the excise duty become leviable during the currency of the contract, the same
shall be absorbed by them.
Contd….page
11/-
-11-
(c)
In all cases involving payment of excise duty and statutory variations extra,
the tenderers must confirm that they have taken into account the MODVAT benefit
accruing to them in the prices quoted by them.
13. SALES
TAX/ VAT
(a)
If it is desired to ask for Sales Tax to be paid extra, the same must be
specifically stated. In the absence of
any such stipulation in the tender, it will be presumed that the prices quoted
by the tenderers are inclusive of the Sales Tax and no liability of Sales Tax
will be devolved upon the purchaser.
(b)
The tenderers quoting sales tax extra should separately indicate the present
rate and the nature of sales tax applicable within the State or outside the
State. The sales tax will be paid to the
seller at the rate at which it is liable to be assessed or has actually been
assessed, provided the transaction of sale is legally liable to sales tax and
the same is payable as per the terms of the contract.
14. OCTROI
DUTY & LOCAL TAXES
Normally,
materials to be supplied to Government Departments against Government contracts
are exempted from levy of town duty, Octroi duty, terminal tax and other levies
of local bodies. The local
town/municipal body regulations at times, however, provide for such exemption
only on production of such exemption certificates from any authorized
officer. The contractor should ensure
that stores ordered against contracts placed by this office are exempted from
levy of town duty/ Octroi duty, terminal tax or other local taxes and duties. Wherever required, they should obtain the
exemption certificate from the Purchase Officer or Indentor concerned, well in
advance to avoid payment of such local taxes or duties.
15. Tenderers
will give complete break-up of the price showing cost of manufacture, labour
cost, overhead and their margin of profit etc.
In case of imported stores, break-up shall be indicating the ex-works
price of their principal, FOB handling charges up to FOB delivery and agency
commission payable to them.
(a) Quotation
qualified by such vague and indefinite expressions such as subject to immediate
acceptance/ subject to prior sale etc.
will not be considered and are liable to be ignored.
(b) Tenderers
to note that letter head/ telex/ fax/ telegraphic quotation will not be
considered at all will be summarily rejected.
(c) This
tender is not transferable.
Contd…page 12/-
-12-
16. PAYMENT:
- As per Clause 24 of DGS&D – 71.
17. PERFORMANCE
SECURITY DEPOSIT: - The successful tenderer will be required to submit
performance security deposit for an amount equivalent to 10% of the contract
value valid up to 60 days after the date of completion of his performance
obligations including the warranty obligation, in terms of Clause – 7 of
DGS&D-68 (Revised). Wherever, firms
furnish security deposit in terms of clause-7 of DGS&D -68 (Revised) in the
form of B.G. and the firm fails to supply the stores within the Delivery Period
of the contract wherein B.G. has been furnished, the request for extension of
Delivery Period will be automatically taken as an agreement for getting the
B.G. extended.
18. Installation/Erection/
Commissioning: Yes, as per DGS&D-71.
19. Tolerance
Clause – Tolerance Clause as per DGS&D Standard Clause is also applicable.
20. Tenderers
are required to furnish EQC Proforma (enclosed with T/E) in triplicate duly
filled and signed to this office for capacity verification, along with their
tender.
21. The
tenderers should submit their offer in triplicate in all respects including
literature, specifications etc.
22. All
the tender documents attached with the invitation of tender are sacrosanct for
considering any offer as complete offer.
(G.P. Tiwari)
Section Officer
For Director General of Supplies & Disposals.
Contd….page
13/-
-13-
ANNEXURE-I
PERFORMA FOR EQUIPMENT & QUALITY CONTROL
(TO BE SUBMITTED IN TRIPLICATE)
|
1. |
Name & Address of the
firm |
: |
|
|
2. |
Telephone number
(Office/Works) |
: |
|
|
3. |
Location of manufacturing
works/factories award by you |
: |
|
|
4. |
Brief description of the
factor (e.g.) area covered accommodation, department in which it is divided,
laboratory etc. |
: |
|
|
5. |
Details of plant &
machinery created and functioning in each department (Monographs and description
pamphlet be supplied, if available |
: |
|
|
6. |
Whether the process of
manufacture in the factory is carried out with the aid of power or without it |
: |
|
|
7. |
Details and stock of raw
material held |
: |
|
|
8. |
Production capacity of
item(s) quoted for with the existing plant & machinery |
: |
|
|
9. |
Details of arrangements
quality control product such as laboratory |
: |
|
|
10. |
a. Details of technical
supervisory staff-in-charge of production and quality control b. Skilled labour employed c. Unskilled labour
employed d. Maximum number of
workers (Skilled & unskilled) employed on any date during the 18
month proceeding date of application |
|
|
|
11. |
Whether stores were tested
to any standard specification. If so, copies of original test certificate
should be submitted. |
|
|
(SIGNATURE OF TENDERER)
Capacity in which tender is signed
NB: Details under column 5 to 10 inclusive need
be restricted to the extend they pertain to the items under reference.
Contd…page 14/-
-14-
ANNEUXRE –II
EARNEST MONEY
Earnest Money, in original, is required to be furnished by the tenderers
who are not registered with DGS&D or NSIC, along with the technical bid for
the amount of Rs.2,00,000/- (Rupees Two Laksh only) in favour of DGS&D,
New Delhi as mentioned in the T/E, in accordance with the following
versions:-
FIRMS
WHO ARE EXEMPTED FROM FURNISHING EMD
Firms who are registered with DGS&D/NSIC irrespective of the stores,
for which they are registered, may be exempted from payment of EMD
Organizations like KVIC who are treated as registered suppliers against
DGS&D contracts on the prescribed norms are also exempted from furnishing
of EMD.
FIRM WHO
ARE NOT EXEMPTED TO FURNISHED EMD
In the cases of involvement of Indian agents of foreign supplier, Indian
agents are compulsorily required to get themselves enlisted/ registered before
the date of opening of tenders will be considered. Such enlistment registration however, is of
the nature of general registration with Government and such registration does
not confer on the Indian agents the status of a supplier ‘Registered’ with
DGS&D. Accordingly, they will also
be required to furnish an earnest money.
FORMS OF
EMD
EMD may be accepted in the form of Demand Drafts, Fixed Deposit Receipts,
Banker’s Cheque, Bank Guarantee as per the format enclosed (Annexure ‘III’).
OTHER
CONDITIONS
The earnest money shall be valid and remain deposited with the purchaser
for the period of 45 days beyond the validity period of the offer. If the validity of the offer is
extended. The validity of the Bank Draft
etc. submitted by them will also be extended by the tenderers, failing which
the offer after the expiry of the aforesaid period shall not be considered by
the Purchaser.
No interest will be payable by the Purchaser on the earnest money.
The earnest money deposited is liable to be forfeited if the tenderer
withdraws or amends impairs or derogates from the tender in any respect within
the validity of his tender.
The earnest money of successful tenderers shall be refunded after the
security deposit as required vide rule 273 of the General Finance Rules, 1963
is furnished. The earnest money can be
adjusted against the Performance Security Deposit required to be furnished by
the successful tenderers.
Contd…page 15/-
-15-
If the successful bidder fails to furnish the Performance Security Deposit
as required vide rule 273 of General Financial Rule, 1963 then the earnest
money shall be liable to be forfeited.
The bidder shall send a pre-received challan along with the bid so that
the refund of the earnest money after the bid has been rejected is made within
the stipulated period.
No earnest money need to be deposited in case the value of the tender is
Rupees One Lakh or less.
Any offer from unregistered tenderers, not accompanied with the earnest
money in above mentioned forms shall be rejected straight away.
Contd…page 16/-
-16-
ANNEXURE ‘III’
BANK GUARANTEE FORMAT FOR FURNISHED EMD
Whereas_________________________________________________________
(Hereinafter
called the “tenderer”)
Has submitted their offer
dated__________________________________for the