GUIDELINES FOR REGISTRATION OF
FIRMS WITH DGS&D
1.
What is Registration?
DGS&D, being
the Central Purchase
Organisation of Government of
India, has a system of registering firms for
supply of various stores as
approved
contractors.The main object
of registration of
firms as
approved
contractors is to
have a broadbased
panel of technically
capable, financially sound and
reliable sources of
supply to whom
enquiries can
be addressed for
Government purchases. The
stores
purchased by departments of Government
of India, State
Governments,
Public
Undertakings etc through
DGS&D cover almost
all areas of
industrial production.
2.
Eligibility & categories for registration.
All firms, who are in the business of
manufacturing, stocking or
marketing of stores are eligible for DGS&D
registration if otherwise
suitable,
subject to specific conditions or
restrictions stipulated in
this document.
Where
such registration is
granted based on
manufacturing or
marketing agreements, it shall be the
responsibility of the registered
unit
to keep such
agreements renewed at
all times to keep their
registration valid for the period for which
the registration has
been
granted.
3.
Categories for registration:
I) Registration of firms who supply
indigenous items:
Such firms are registered in following
categories. The application
form to b used for different categories of
registration is given against
each category.
a) Manufacturers: (Form-A)
i) Indigenous firms having factory(s) of
their own and
being in the
opinion
of the DGS&D
capable of producting material of
the required
standard.
ii) In case the firm do not own the factory
but utilises the factory of
some
other firms on
lease or other
arrangements for
manufacture/fabrication of the stores for
which registration is sought,
it
should have entered
into a valid
agreement to formalise such
arrangement with the firm owning the factory.
The agreement should
valid at
least for three
years at the
time of application. While
granting registration to such units the
registration certificate should
clearly indicate the name of the lessor, the
type of arrangment the firm
has
with lessor and that in case
lease or other arrangement in respect
of factory/works is terminated,
the firms registration
shall stand
terminated with effect from the date when the
arrangement is terminated.
iii)
The manufacturers shall be registered for a maximum period of five
years.
b) Assemblers: (Form-A)
This
category is restricted to stores using major brought out items
such as Generating sets, water treatment
plants, Air Conditioning Plants
in addition to community
Health Workers Kits/DAI
Kits required by
Ministry of
Health and Family Welfare. Registration in this category
shall also be for maximum period of five
years.
c) Converters: (Form-A)
This category is restricted to firms who
by their own
technical
facility
make valud addition to the
products like Computer Stationery,
X-ray Film, Teleprinter Rolls, Cine Raw Film,
Photocopier Paper etc.
Registration in this category shall be for
maximum period of five years.
d) Authorised agents/distributors of Indian
manufacturers: (Form-B)
The
authorised
agents/distributors of Indian
manufacturers
themselves are registered
with DGS&D. Such
registration shall be
granted for a maximum period of five years or
until their manufacturer
is registered with DGS&D, whichever is
earlier.
e) Stockists for indigenous stores: (Form-B)
The registration of stockists for
indigenous stores is restricted to
natural products like timber (provided
the firms concerned
furnish a
certificate from the State Forest Department
to the effect that they are
forest
lessee or that they purchase timber directly though
Government
auctions), the Babool bark, hides and
skins. Such registration shall be
granted for a maximum period of two years.
(Note:
Firms in categories (b) & (c)
may also avail of the facilities
provided under (a)(ii).
II) Registration of firms who supply imported
stores:
Registration of firms who supply imported
stores shall be made
in
following categories. The form nos.
to be used are given in brackets.
a) Foreign manufacturers and their accredited
agents in India:
(Form-C Part I&II)
Foreign manufacturing firms and their
accredited agents in India are
registered for a maximum period of five
years or
for the period
for
which their
Indian agent's agreement
is valid. The
foreign
manufacturing firms can also be registered
without Indian agents if they
have necessary arrangements for
aftersales service where
required in
India.
b) Stockists
of imported stores: (Form - D)
Stockists of imported stores are registered
for such items for which
there is
need for imported
capacity on regular basis. Firms
in this
category are required to be accredited by the
foreign manufacturers and
should be
holding stocks of the items regularly. Such registration
shall be granted for a maximum period of two
years.
c) Suppliers
of imported stores: (Form-E)
Firms
having regular arrangement
with a particular
foreign
manufacturer
for supply equipment
and who adapt/tropicalise the
equipment to suit Indian conditions and can
prove the performance of the
same at
their premises in India shall be registered as suppliers. They
are required to produce documentary proof of
import and certificate of
origin at
the time of
supply. They
are also required
to have
established facilities for after sales
services for the
equipment in
India.
The registration in this category shall be granted for a maximum
period of two years.
(Note:
Firms in categories (b) & (c) above are required to have
valid
agreements entered into between them and
their foreign principals).
3.
What advantages flow out of registration?
The firms registered with DGS&D enjoy
the following benefits:
a)
Tender enquiries against demands
which are not advertised, are sent
to the registered firms.
b) In case of advertised tender enquiries,
copies of tender notices are
sent
to registered firms giving them advance information to enable them
to purchase the Tender sets.
c) Rate
Contracts and Running
Contracts are generally
awarded to
registered firms.
d) Although ordinary demands are mostly
covered on registered suppliers,
operational/express/urgent demands
are normally reserved for supply by
registered firms.
e) Earnest money and security deposit which
are normally insisted upon
from
unregistered firms, are
waived partly or fully in the case of
registered firms who respond to the tender
enquiries and secure orders.
4.
General information:
It
is important to note that
registration with DGS&D is subject to
certain conditions as detailed in Appendix-C.
Firms
desirous of supplying stores to
Government through DGS&D may
note that being registered with DGS&D is only
a part
of the process.
Normally
a case of
registration takes about
three months to get
processed after the firm has put in its
completed application/cleared
the
deficiencies pointed out as per Appendix-F after receipt of the
application.
Adhering to this time limit will require prompt and clear
response
from firms to the references where these are made during
the
process.
In case where a test report from a
recognized laboratory is
required
for processing the
cases, firms are required to have
their
products tested at their own expenses.
The firms are advised in their
own interest to
go through the
standard
conditions of contracts as contained in the pamphlets
titled
"Conditions of Contract
governing contracts placed
by the Central
Purchase
Organisation of the Government of India", a priced publication
obtainable from:
(i) The Manager of Publications/Civil Lines,
Delhi.
(ii) The Superintendent, Government Printing
and Stationery,
Allahabad/Nagpur/Bombay/Patna.
(iii) The Superintendent, Government Press,
Madras.
(iv) The Government of India Book Depot, 8
Hastings Street, Calcutta.
5.
Cost of application form and processing fee.
The
cost of application
forms and processing
fees payable for
different categories of registration shall as
prescribed from time
to
time by
the competent authority.
The present rates
are as given
Appendix-B.
The application for firms
who supply indigenous
stores can be
obtained
from any of the 20 designated Registration centres of QA Wing.
The application fee may be deposited in cash
at the counters of DGS&D at
Headquarters or its Quality Assurance
Circles/Registration circles and
the
cash receipt obtained from cash
counter is to be attached with the
application form in riginal.
For firms supplying stores of foreign
origins, the application forms
could be obtained from the Registration
Branch at DGS&D, New Delhi. The
firms located in the following countries
can purchase the
application
forms direct from the Indian Embassy/High
Commission/Missions located in
their country against payment of an amount
equivalent to the cost of the
application form in local currency.
(1) U.S.A (2) U.K. (3) Sweden (4) Australia
(5) Germany (6) Belgium (7) Switzerland (8) Netherland
(9) Italy (10) Denmark (11) Austria (12) Japan
(13) France
The processing fee
may be paid by a crossed demand draft on any
Scheduled Bank drawn in favour of DGS&D,
New Delhi. The firms may also
deposit
the fee in
the Reserve Bank of India by a treasury challan
indicating the following particulars:
Head of Account: 057 Supplies and Disposals,
Minor Head: "Other Receipts"
Sub-detailed Head "Other
Items"
Adjustable
by the Chief Controller of Accounts, Department of
Supply,
New Delhi.
The
original treasury challan/bank
draft should be attached to the
application for registration.
All foreign firms except those located in
U.S.S.R and East European
Socialist
Countries may deposit a sum
equivalent to U.S.$ 200 in their
own currency (rounded off to the nearest higher
half unit) at the
prevailing rate of exchange with the Indian
Embassy in their country and
forward the
receipt to DGS&D for obtaining the forms. Firms located in
Rupee payment countries may pay the fee in
Indian Rupees.
For
obtaining further details/guidance on the mode of payment of
processing fee etc. applicant firms are advised to get in
touch with
the officer incharge of the nearest
registration centre.
Purchase
of forms or payment of processing fees does not ipso facto
confer any right on any applicant firm
to claim registration. The
application
will be scrutinized
and the premises and factory of
the
firms will be inpsected for
verifying technical capacity/capability,
quality control arrangements
etc. before registration
is granted.
DGS&D also reserves the right to make
such enquiries as are necessary to
verify the financial standing, goodwill and
reliability of the applicant
firms.
The fee once paid is neither refundable
nor transferable.
6.
Authorities competent to deal with the applications for registration
and grant registration:
The
authorities competent to deal with the applications and grant
registration shall be as per
the delegation of
authority given in
Appendix-D.
The
officer receiving the registration application shall issue on
acknowledgement as per specimen at
Appendix-E.
The
Appellate Authority for
any representation or
grievance
redressal would be the DDG(QA) concerned.
7.
Signing of the application forms:
a) The application should be signed by the
authorised signatory(ies) as
under:
Proprietorship Firms: Proprietor.
Partnership Firms: all partners.
Limited Companies: Managing Director or any of the
Directors of the
firm duly authorised.
b) General
Power of Attorney:
In case the application has been signed
by a person holding power of
Attorney
on behalf of
an authorised signatory
(Proprietor/Partners/Directors), a copy of
the Power of Attorney
duly
attested
by the Notary Public/Ist Class
Magistrate should be furnished
alongwith the application.
The firms should ensure that the General
Power of Attorney executed
in
favour of the person signing the
application for registration, must
authorise the person appointed as a
constituted attorney to
do the
following acts:
i) To sign for and on behalf of the firm.
ii) To bind the firm in all contractual
obligations.
iii) To refer the disputes if any, arising
out of contracts placed on
the firm by DGS&D or any of its regional
officers to Arbitration under
the Indian Arbitration Act, 1940.
If
the General Power of Attorney in respect of the person appointed
as a constituted attorney who had submitted
the applications forms under
his signature, is later on withdrawn,
revoked or becomes
in-effective
for
any reason whatsoever, then the
firm concerned shall furnish a new
set of forms duly signed by a person
appointed in his place to perform
the
functions aforesaid by virtue of a new general Power of Attorney, a
copy of which duly attested by a
Notary Public/Ist Class
Magistrate
should be sent to the Registering
Authority. All acts and deeds done by
the
person under the
previous General Power
of Attorney after its
withdrawal or revocation, shall be deemed to
have been done by the firm.
8.
Showing last three years turnover of firms with loss/profit
in registration certificate.
To
give a better picture of performance capability of
the firm it
would be beneficial to show turnovers based
on annual balance
sheet
showing profit and loss account of the firm
during the proceeding three
years of
the registration. In those cases
where auditing of the annual
balance sheets is not compulsory according to
Income-tax Rules, a
certificate to this effect
duly signed by
the applicant shall
be
accepted along with
the unaudited balance sheets. Where it is a new
firm or started only one year or two
years agao then
it should be
mentioned
against the turnover column
"Not available, since new firm".
In such cases where no turnover can be
indicated, then in the subsequent
years it will be responsibility of the firm
to come with the
relevant
details and have them incorporated in the
certificate from time to time,
failing which
registration can be withdrwan by
DGS&D. Turnovers shall
be shown in the Registration Certificate
based on
Annual balancesheet
for the last three years instead of monetary
limit.
9.
Documents to be furnished by
Indian firms with
applications for
registration:
i)
A copy of the Partnership Deed
and extracts from Registrar of Firms
in Form A or equivalent(In case of
Partnership concern).
ii) A copy of the Certificate of Incorporation
alongwith articles of
association and Memorandum (in the case of a
Limited Company).
iii) Copies of
ownership documents in respect of firm's factory and
plant and machinery installed therein
(in respect of
manufacturers)
together
with copies\ of
valid agreements in case of
utilisation of
factory of others.
iv) A General Power of
Attorney(GPA) together with a copy
of the
Resolution
of Board of
Directors (in case
of companies) when the
application is signed by a person other than
the Proprietor, Partners,
Managing Director/Director as the
case may be. The GPA should satisfy
the requirements for the same as specified
elsewhere in this document.
v)
Copies of the last three years' Annual Report indicating the profit
and loss account and Balance Sheet.
vi)
Permanent Registration with Director
of Industries of the State if
the firm is an SSI Unit or Acknowledgement of
the Memorandum submitted
to S.I.A.
of Ministry of Industry in case of Non-SSI Units.
vii) Technical Papers:
The manufacturing units are to furnish full
information of the technical knowhow,
manufacturing facilities, Quality
Assurance
facilities, Technical and
skilled manpower available, the
items and the standard specifications to
which the registration sought,
copies of licences of statutory authories and
type test certificates as
applicable for the items in the prescribed
format.
viii) Firms's current Income-tax Clearance
Certificate (ITCC) in case of
Partnership
and limited concerns and
proprietor's current ITCC in case
of proprietorship concerns.
(Note:
ITCC shall however not be required at the time of
registration
in the
category of Manufacturers as the same is required to be verified
by the purchase officers before the award of
contracts. A note to this
effect should be given in the Registration
Certificate).
ix) Performance Statement in Annexure-4.
x) Affidavit regarding banning in Annexure
3A/3B.
xi)
Agency agreement giving
details of agency
commission and
confirmation of acceptance of payment in
rupees (in respect of
Indian
Agents of foreign manufacturers).
xii)
For the registration of
an Indian firm
as authroised
agent/distributor, the firm shall
furnish agency agreement
and the
undertaking from the manufacturers as well as
from their own side as per
the following details.
Registering authorities will
accept only
notarised copies of the various
agreements/undertakings to be furnished
by the Manufacturers and authorised
Agents/Distributors).
The manufacturers
a) that he does not have suffcient marketing
arrangements in respect of
the
specified territory or set of
items to participate in Central
Government/DGS&D Purchases.
b) that he will accept the responsibility for
the satisfactory execution
of orders placed on the authrorised
agents/distributors.
c) that he will provide requisite inspection
and testing facilities at
his works in respect of orders placed on
authorized agents/distributors.
d)
that the authorised agents/distributors price will not
exceed that
which the manufacturer would have quoted.
e)
that the manufacturer will declare the quantum of commission or the
margin of profit to which authorised
agent/distributor is entitled.
f) that
the request for inspection against a contract submitted by the
agents/distributors would be accompanied
by a certificate
from the
manufacturer
that the stores
covered under the
request have been
manufactured by them and the stores offered
and supplied would bear the
trade mark of manufacturer.
Authorised agents/distributors
a) that he will be repsonsible
for all the
contractual obligations
including
quality aspects, replacement of
parts/items and
warranty/guarantee obligations.
b) that he will be responsible for
providing after-sale service
where
necessary.
c)
that he will indicate besides the
quoted prices, the manufacturer's
price to him.
(Note:
Registering authorities will accept only notarised copies of the
various agreements/undertakings to be
furnished by the Manufacturers and
authorised Agents/Distributors).
10.
Documents to be furnished by foreign firms with
applications for
registration:
i) One set of catalogue, price list etc of
the products manufactured.
ii) A
capacity report from any of the inspection agencies recognised by
the Government of the country of the
Manufacturer. in case of any doubt
regarding the status of the inspection
agency that has
submitted the
capacity
report a reference
will be made
to the Embassy
or the
representative of the country concerned in
India. However, if the
information
about the firm is available from Dun-Bradstreet
Reference
Book or in other similar reference book, the
same may
be accepted in
lieu of
capacity report as
above. Special reports may,
however, be
called from the Indian Missions in important
cases.
(iii)
For registration of Indian agents of foreign manufacturers,
the
agency agreement between the foreign
manufacturer and the Indian agent
giving
details of agency commission and confirmation of
acceptance of
payment in Indian Rupees.
11. Communication of deficiencies of firms:
In cases where the firm is not considered
capable and registration
cannot
be granted, Director(QA) would communicate the
deficiencies or
shortcomings direct to the firms under
intimation to the DDG(QA) of the
concerned zone. This intimation would be despatched by
registered post
to the applicatn firm. In case such firms apply for reverification of
their
capability/within six months of
the intimation, claiming to have
made good the deficiencies pointed out
to them,
the request will
be
entertained without any processing fee by the
registration office. Such
requests shall be
entertained only once. Requests for reverification
after expiry of the said six months period
would be
treated as fresh
application and processing fee charged
accordingly.
12.
Items for which registration is not granted by DGS&D
DGS&D does not register suppliers of
following items.
a) Food stuffs and forage
b) Lethal stores, weapons and explosives.
c) Straw, saw dust, Firewood and
Charcoal.
d) Road Metal, bricks, stones, marble, surkhi,
lime, sand, chalk
and other
similar building materials.
e) Wooden and cane furniture.
f) Beverages like
tea, coffee, cocoa
etc.
g) Photographic films
h) Aeroparts.
i) Marine craft.
j) Potable liquors including Brandy, whisky,
Rum, Gin, Wines etc.
k) Tabacco Raw or
finished, including Cigarettes,
Cigars, beedies,
Charoots.
l) Instrument
landing system and allied
equipment required by DGCA,
Air
Borne control equipment and monitoring equipment.
m) Locomotives other than Diesel Loco
Shunters.
n) Miner's Rescue equipment.
o) Diving Suits, Diving equipment and
accessories.
p) Liquid paraffin, light I.P. Grade.
q) Liquid paraffin, Heavy I.P. Grade.
13.
Additional registration applications:
All applications for additional
registration as the
case may be
shall
be dealt with as in the case of initial registration
on receipt
with the prescribed processing fee
as given in
Appendix -B. The
procedure
and level of
authority shall be
same as that of initial
registration.
14.
Procedure for noting down change in name and constitution of firms:
Requests for incorporating changes in
name, address and constituion
of firms in their registration with DGS&D
shall be handled as under:
a) Change
in the name of a firm and/or their office address:
Requests
for change in the name
of a firm and/or their office
address should be
addressed to the
Registration Office/Centre who
granted
the original regi[stration
enclosing the original registration
certificate and duly supported by
documentary evidence. In
normal
course
such changes shall
be allowed simply
on verification of
documentary evidence.
b) Change
in constitution or location of the firm's manufacturing works
In the event of any change in the
constitution of the firm or in the
location of their manufacturing works, the
registration with DGS&D shall
lapse.
The firm should surrender the original registration certificate
in such cases and apply for registration
afresh.
15.
Removal of firms from the list of approved contractors:
The
Registration granted for
a term period may be cancelled,
if
necessary, with the approval of the
Dy.Director General(QA) concerned.
16. DGS&D Bulletins/Booklet:
DGS&D, New Delhi is publishing every
month a Bulletin which contains
information
on Rate Contracts
concluded/reviewed, notices of tenders
advertised by DGS&D along with other
important information relevant to
the trade and indentors.
DGS&D
is also bringing out a booklet "DGS&D Rate Contract - List of
Stores" once every year, listing out
stores on DGS&D
Rate Contract
giving
comprehensive information on
items on Rate
Contracts with
validities, specifications, names and
addresses of firms holding these
R/Cs and
the prices for the items
covered. This booklet can act as an
indispensable guide to all firms who wish to
participate in DGS&D Rate
Contracts.
Details regarding prices/annual
subscription for DGS&D Bulletin and
the annual booklet "DGS&D Rate
contract -List of Stores" can be had from
Registration Centres.
Approved
vendors may subscribe to
DGS&D Bulletin/Booklet by paying
the annual subscription by makeing
payment in cash
or by A/c
payee
Demand Draft
in favour of
DGS&D. This booklet/Bulletin
can also be
obtained from the Tender Sales counter of
DGS&D. Hqrs. at
New Delhi,
Regional
Supply Offices at
Mumbai/Calcutta/Chennai and the various
Quality Assurance offices cum registration
centres all over the country.
APPENDIX-A
----------
JURISDICTION OF
REGISTRATION CENTERS
-------------------------------------------------------------------------
Sl.
Registration Centre
Jurisdiction
No.
(QA offices at these places)
-------------------------------------------------------------------------
For Imported Stores:
1.
Director(Registration)
All India
DGS&D,Jeevan Tara Building
5, Sansad Marg
New Delhi-110001
(Ph. 011-3360653)
For Indigenous Stores:
1.
Director(QA),DGS&D
Delhi with adjoining areas of Noida,
Delhi Circle, 4th Floor
Ghaziabad and upto Roorkee/Dehradun,
Jeevan Tara Building South Haryana.
5,Sansad Marg
New Delhi-110001
(Ph. 011-3363513,3361899)
a)
Dy. Director(QA),DGS&D Rajasthan
C-73 Shyam Marg,
Shastri Nagar,
Jaipur-302016
(Ph. 0141-306949)
2.
Director(QA),DGS&D
South Punjab, H.P.& North Haryana
Kothi No. 917, Phase IV & Chandigarh.
SAS Nagar, Mohali-160059
(Ph. 0172-266277)
a)
Dy. Director(QA), DGS&D
North Punjab, Jammu and Kashmir
First Floor, (Except Textile stores)
6-A, New Jawahar Market
Model Town
Jalandhar City-144008
(Ph.
0181-225700)
b)
Dy. Director(QA),DGS&D, Punjab, Himachal Pradesh and J&K
B-1/1095,Post Office, (for textile store only)
Street, Brindavan Road,
Civil Lines,
Ludhiana-141001
(Ph.0161-440486)
3.
Director(QA),DGS&D,
Uttar Pradesh (except Noida and areas
2A/220, Azad Nagar, from Delhi upto Roorkee/Dehradun).
Kanpur-208002
(0512-560920)
4.
Director(QA),DGS&D,
West Bengal
Nizam Palace,2nd M.S.
Building,234/4 Acharya
J.C.Bose Road
Calcutta-700 020
(033-2405080)
a)
Assistant Director(QA) Orissa
DGS&D, Tulshipur Road,
"Sivana" 34/B-3 Badambadi,
Cuttack-753 012.
(Ph.0671-612656),
b)
Dy. Director(QA),DGS&D,
Assam & other N.E States
House No.9, Das Colony, including Sikkim
P.O. Maligaon,
Distt. Kamrup(Assam)
Guwahati.
(Ph.0361-570577)
5.
Director(QA),DGS&D,
South Bihar except areas from Patna
P.O. Burma Mines, and upto Gaya/Bhagalpur/Dumka for
Jamshedpur-831007 Engineering items and entire Bihar
for
(Ph. 0657-424480) metallurgical items.
a)
Dy. Director(QA),DGS&D,
North Bihar region and areas upto Gaya,
213,Pataliputra Colony, Bhagalpur and Dumka.
Patna-800013.
(Ph.0612-262983).
6.
Director(QA),DGS&D,
Maharashtra excluding areas from Pune to
Aayakar Bhavan Annexe, Lonavla/Aurangabad/Kolhapur, Daman,
New Marine Lines, Dadra & Nagar Haveli.
Mumbai-400 020.
(Ph.022-2032463)
a)
Director(QA),DGS&D,
Parts of Maharashtra from Pune upto
Prachit Bunglow, Lonavala, Aurangabad and Kolhapur,
2-B,Chandragupt Society, Belgaum and Goa.
Near Kothrud Bus Stop,
Paud Road, Kothrud,
Pune-411029.
(Ph.020-5280303)
7.
Directorate Quality Assurance
Gujarat & Diu
Jawahar Saw Mill Compound,
Outside Shahpur Gate,
Shahpur,
Ahmedabad-380 004.
(Ph.079-25632976/96)
a)
Dy. Director(QA),DGS&D,
Madhya Pradesh
Old Income Tax Campus,
Opp. GPO A.B. Road,
Indore-452001.
(Ph.0731-707177)
8.
Director(QA),DGS&D,
Madhya Pradesh
60, Old Admn. Building, (for metallurgical items only)
Bhilai Steel Plant,
Bhilai-490001.
(Ph.0788-356198)
9.
Director(QA)DGS&D,
Tamil Nadu, Kerala,
Shastri Bhavan, Lakshadweep and
Pondicherry and A&N Islands
26-Haddows Road,
Nungambakkam,
Chennai-600 006.
(Ph.044-28276807,28273941
Fax. 044-28279861)
10.
Director(QA),DGS&D,
Karnataka except Belgaum
Kendriya Sadan, 3rd Floor,
(D&F Wing), 17th Main Road,
Second Block, Koramangla,
Bangalore-560034.
(Ph.080-5537978)
11.
Director(QA),DGS&D,
Andhra Pradesh
Kendriya Sadan,
Ground Floor,
Sultan Bazat,
Hyderabad-500 195.
(Ph.040-4737355)
APPENDIX -
B
Cost
of Application Form and Processing Fees
|
S.l |
Description |
Charges |
|
1. |
Price
of application form (hard copy) irrespective of the category of registration. Forms sold on or prior to
1-1-2004 shall not attract any
extra charges (no charges will be applicable if the application form is down-loaded from website). |
100 |
|
2. |
Registration
charges for indigenous items irrespective of the Category of registration. |
|
|
a) For SSI firms |
3500 + Service Tax & Educational Cess as applicable(presently @
12.36%) |
|
|
b) For Non-SSI firms |
5000 + Service Tax & Educational Cess as applicable(presently @
12.36%) |
|
|
3. |
Registration
charges for firms supplying imported stores |
|
|
a) Manufacturers
without Indian Agent |
20000 + Service Tax & Educational Cess as applicable(presently @
12.36%) |
|
|
b) Manufacturers
with Indian Agent |
25000 + Service Tax & Educational Cess as applicable(presently @
12.36%) |
|
|
c) Stockists
of imported spares |
5000 + Service Tax & Educational Cess as applicable(presently @
12.36%) |
|
|
d) Supplier
of imported stores |
5000 + Service Tax & Educational Cess as applicable(presently @
12.36%) |
|
|
4. |
Enlistment of Indian Agents
foreign principals under compulsory registration
scheme of Deptt. Of Expenditure |
5000 + Service Tax & Educational Cess as applicable(presently @
12.36%) |
|
5. |
Additional registration charges
for each item/size/rating where proving tests
(type tests) are also to be carried out as part of registration. |
5000 + Service Tax & Educational Cess as applicable(presently @
12.36%) |
The existing
practice of levying registration charges for each manufacturing works or for
each principal ( in case of agents, stockiest and suppliers of imported stores)
separately shall continue. For
registration of additional items also, full registration charges will be
leviable.
In case of stores like window air-conditioners, split air-conditioners etc., where
testing facilities are not available in recognized laboratories and
type-testing is carried out by Quality Assurance Officers as part of
registration process, such type testing shall attract additional charges as
indicated at Serial No. 5 of above table.
APPENDIX-C
CONDITIONS OF
REGISTRATION
1.
Registered firms are to abide by the General Conditions of contracts
contained in DGS&D-68(revised) and
DGS&D-1001 from time me to time.
2. It
is obligatory on the part of the registered firms to furnish
performance
statement in format
prescribed in Annexure 4 every year
indicating all orders placed on them.
3.
Registered firms are required to keep Registering Authority informed
about the changes in their product
specification or dis-continuation of
production of
any item for which they stand registered. This intimation
is to be given within a period of 15 days
from the date of such change or
discontinuation.
4.
Registered firms are required to furnish all the documents having
specific
validity periods like BIS licence, lease agreement, Agreement
with the principal/manufacturers to registering authority
as and when
they become
due. Separate application shall
be made for each such unit,
where a firm has more than one manufacturing
units. Requests for change
in the name of a firm and/or their office
address should be addressed to
the Registration office/Centre who granted
the original registration
enclosing the original registration
certificate and duly
supported by
documentary
evidence.In the event of any change in the constitution of
the
firm or in
the location of
their manufacturing works,
the
registration with DGS&D
shall lapse. The
firm should surrender the
original
registration certificate in
such cases and
apply for
registration afresh.
5. All
registered firms are expected to maintain
absolute integrity,
follow
a decent standard of business ethics and do nothing unbecoming of
a registered supplier.
6.
Fresh application with prescribed fee shall be required to be
made
after
expiry of previous
registration or for
seeking additional
registration/change of specification.
7.
The registration on the approved list does not gurantee award of any
contract.
In their quotation against tenders, registered firms
are to
quote their registration number,
alongwith clear statement
that the
tenderer is registered for that particular
store with DGS&D.
8.
In all future
correspondence with the
Registation Branch/
Registereing Authority of DGS&D, approved
vendors are always required to
quote the Registration No. given at the top of the registration letter.
9.
Whenever registered firms are
required to produce
copy of their
registered
certificate, copy of the original certificate complete with
all the amendments including
additions/deletions etc is made theirafter
shall be produced.
10.
The Government has right to add/delete any of the items and to amend
any
of the terms and conditions
included in the registration granted to
firms with effect from any date specified in
the communication notifying
such change.
APPENDIX-D
DELEGATION OF AUTHORITY FOR
REGISTRATION OF FIRMS
-------------------------------------------------------------------------
Sl. Category of Office where
Authority Authority to
approve
No. firms apply- the applica-
to furnish --------------------
ing for tion is Inspection Inspection
Grant
Registration accepted.
report Report Regn.
-------------------------------------------------------------------------
(1) (2) (3) (4) (5) (6)
-------------------------------------------------------------------------
I. FOR INDIGENOUS STORES
a. MANUFACTURERS: Registration
The QA office DQA having DQA
having
b. ASSEMBLERS: Centre in having jurisdiction jurisdiction
c. CONVERTERS: whose jurisdiction over the
over the Regd
jurisdiction over the
works of the office of the
the Regd. works of the manufacturer firms. Regn.
office of manufacturer. letters may
the firms be issued
falls. directly by
this
authority
or by the
authority in
col.3 if the
approval is
communicated
to him.
d. SOLE SELLING DQA having
N.A N.A Same as in
AGENTS/ jurisdiction Col.(2)
AUTHORISED over the
AGENTS/ Regd.office of
DISTRIBUTORS the corresponding
OF INDIAN Indian Manufacturer
MANUFACTURERS
e. Stockist for Registration
QA office DQA having DQA having
indigenous centre under having juris- jurisdiction jurisdiction
stores. whose diction over over the
over the Regd.
jurisdiction the stocking
stocking office of the
the Regd. depot of the depot of
firms. Regn.
office of firm. the firm. letters may
the firm be issued
falls. directly by
this authority
or by the
authority in
col.3 if the
approval is
communicated
to him.
------------------------------------------------------------------------
-----------------------------------------------------------------------
II. FOR IMPORTED STORES
a.
FOREIGN MANUFA- DQA(Regn) Inspection DQA(Regn.)
DQA (Regn.)
CTURERS WITH at Hq.
Agency rec- at Hq. at Hq.
OR WITHOUT ognised by
INDIAN AGENTS Govt.of the
country or
by the
respective
Merchant
Chamber of
Commerce
&
Industry.
b. STOCKISTS OF -do- The QA office DQA having -do-
IMPORTED having juris- jurisdiction
STORES diction over over the
the
stocking stocking depot
depot of the
firm.
c. SUPPLIERS OF -do- QA office DQA having -do-
IMPORTED having jurisdiction
STORES jurisdiction over the works
of works of
the supplier
------------------------------------------------------------------------
APPENDIX-E
Acknowledgement
M/s............................. Date........
...............................
...............................
(Indicate the Name of Applicant firm and
address)
Sub: Your application for registration with
DGS&D
no...................dated...........
Sir,
Your
application for registration
with DGS&D as .............has
been received in duplicate along with the
following documents:
1.
Application form fee coupon
of Rs.25/- and the processing fee of
Rs.......
2.
Notarized copy of permanent SSI certificate
3.
Affidavit as per Annexure-3A/3B of Application form.
4.
Trading, Profit and Loss Accounts and Balance Sheets for
the last
three years.
5.
General Power of
Attorney in favour
of person signing
the
application.
6.
Performance statement in format as per Annexure-4 of application.
7.
Ownership documents:
a)
Original/Photo copy of propery tax receipt of the premises.
b)
Attested/notarised copy of lease deed (valid for a minimum period of
three years.)
c)
Any other proof of Ownership (indicate nature of documents).
8.
List showing names and addresses of the Bankers and Accounts Nos.
9a) List of Plant & Machinery installed
in each department.
b) List of personnel employed.
c) Items for which registration is required
with detailed specifications
etc.
d) Write up on quality control measures
adopted by the firm for ensuring
quality
of raw materials, boughtout items, for assemblies, and inprocess
quality control.
e) Details of quality control equipments and
testing facilities available
in the factory.
f) Copies of Type Test reports from
independent lab, etc.
10.
Papers relating to the Constitution of Firm:
a) In
case of Limited Companies:
i)
Copy of Memorandum and Articles of Association.
ii)
Certificate of Incorporation (photocopy duly notarised).
iii) List of sitting Directors with Address
b) In
case of partnership Firm:
i)
Entry in Form 'A'or equivalent from the Registrar of Firms
(photocopy duly notarised).
ii)
Copy of partnership deed (duly notarised)
11.
Two copies of Annexure A and B.
Your application has been allotted case
file No....................
In all future correspondences, please
invariably quote your case File No.
If you do not get your registration with 3
months from this date, please
contact
or write to the
Director of Quality Assurance................
(Full address and telephone No. of Controlling DQA to be
indicated by
application receiving official).
Yours faithfully
(Name &
Signature)
Designation &
Stamp of official
receiving the application.
APPENDIX-F
Deficiency Letter
No.......................
Government of
India
Department of Supply
Directorate General of
Supplies & Disposals
O/o the Dy.Dir/Director of
Quality Assurance
(Address of the
office)
Dated........
M/s ........................
.............................
..............................
Sub:
Registration of your firm with DGS&D as approved Contractor.
Ref:
Your application for registration submitted on..........
Dear Sir,
Please
refer to your above cited
application for registration with
DGS&D.
After scrutiny of the application/documents submitted by you and
the
technical assessment of
your manufacturing works it has
not been
possible to consider your firm favourable for
registration at present for
the following items due to the deficiencies
noted against each.
-------------------------------------------------------------------------
Items Deficiencies
-------------------------------------------------------------------------
------------------------------------------------------------------------
In case you are not satisfied with the
above observations, you may
present
your case to DDG(QA).................Zone within 30
days under
information to this office. Otherwise you are requested to make up the
deficiencies and approach
this office for reassessment. You are also
welcome
to seek any
assistance/guidance on the
above from the
undersigned.
Yours faithfully
( )
Dy.Director of Q.A
for Director
General of Supplies &
Disposals.
Copy to:
1.
Dy.DG(QA) ......zone for informtion
2.
Director(QA) ......Circle for information.