Instruction/Guidelines to Indentors for usage of Indentor’s page

Instruction To Indentors For Placement Of Supply Order

  • DDOs may continue to place Supply Orders manually for spares, industrial gases, cement, jute and NDP based items till further instructions by DGS&D as end-to-end software are under development.
  • While generating the Supply Orders through the system in case of any slab discount is applicable in the R/C, the discounted price is not reflected in online Supply Order as the field entries in the software for discount are yet to be incorporated. It would require chain of modules to be suitably modified. Therefore, DDOs should place online supply orders which may not calculate the total prices based on the slab discount, if applicable in the R/C. However, discounted prices shall be paid to the firm by the Paying Authority i.e. Controller of Accounts at the discounted rate mentioned in the R/C. The R/C terms & conditions shall override the terms and conditions of the Supply Order. A stipulation on the Supply Order that the R/C terms and conditions have overriding effect on the Supply Order has already been incorporated.
  • As the DDOs are facing the difficulty in getting the digital signatures from the Certifying Agencies. Therefore, it has been decided that for the time being, DDOs may generate the Supply Orders through the system and send printed copy of Supply Order duly ink signed to all concerned as per existing procedure. This facility has been allowed for three months only i.e. up to 31.12.07. Thereafter, placement of online supply orders with digital signature only shall be acceptable.

Guidelines To Indentors For Usage Of Indentor’S Page

These facilities are built under the head “Indentor’s Page”. Users have visit the above DGS&D website and click the Indentor’s Page. The system will launch a system support file of JVM and will prompt the user for creation of new user-id /password. The users have to create their own user-id/password. First time users have to fill in a form with certain details to be registered as a user. These user-id/passwords can be used in future whenever the users logon to Indentor’s Page. After signing in the users will be able to see the above menu items.

Procedures for viewing and downloading Rate Contract Documents

  • Click the Rate Contract Document on the menu items
  • Select the stores from the list for which Rate Contract to be viewed
  • Select the Suppliers from the list for which Rate Contract to be viewed
  • Press the button “Proceed” and select the items for view of RC
  • After viewing click the print icon for printing the viewed documents.
  • The documents can also be saved as a separate document.

Procedure for Receipt Details Entry of Stores

The Stores Receipt Details Entry is required for online payment system being launched by DGS&D. Therefore all the users are requested to obtain digital certificates and avail the online services provided by DGS&D.

  • Click the Online Receipt Details on the menu items
  • Enter INote Date
  • Select the INote no
  • The users can also view the INote, Supply order and despatch details if entered already
  • All the despatch details will be populated from the despatch module entered by the suppliers.
  • The users have to enter the quantities received item wise. If any discrepancies are noticed the same have to be entered in the system
  • All the other entries as required in the screen have to be fed and finally save the details.

Procedures for Searching the Vendor’s Profile.

  • Click the Vendor’s Profile on the menu items
  • Enter first three characters of the Vendor from the list for which Registration Details of DGS&D registered firms to be viewed
  • Select the Supplier, works and items on the multiple screens for minor items details
  • Enter first three characters of the items from the list for which Registration Details of DGS&D registered firms to be viewed
  • Select the items, suppliers, works and work-wise items on the multiple screens for minor items details
  • After viewing, click the print icon for printing the viewed documents.
  • The documents can also be saved as a separate document.

Procedures for Complaining against the Stores received through RC

  • The users have to lodge complaint within 45 days from the receipt of the stores.
  • Click the Online Complaint on the menu items.
  • Click the QA office
  • Enter the INote Date
  • Select the INote no
  • All the Supply order details will be populated from the supply order module and also from the despatch module
  • The users have to select the nature of the complaint and the quantities under dispute.
  • The users have to indicate the details of investigations carried out with respect to governing specifications
  • All the other entries as required in the screen have to be fed and finally save the details.
  • After saving you will get a system generated complaint to know the status

Procedures for down loading Instructions to Consignee on Acceptance/Rejection of stores , General Terms & Conditions, Important messages,

These are simple html documents and can be down loaded by clicking the respective topics from the menu for view and click the printer icon for printing the documents,

http://commerce.nic.in/, Ministry of Commerce and Industry : External website that opens in a new window
https://mygov.in, My Government : External website that opens in a new window
http://www.makeinindia.com/home, Make in india : External website that opens in a new window
http://digitalindia.gov.in, Digital India : External website that opens in a new window
http://www.skillindia.in, Skill India : External website that opens in a new window
http://startupindia.gov.in/, Startup India : External website that opens in a new window
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