Guidelines to Vendors for usage of Vendor’s page

Guidelines to Vendors for usage of Vendor’s page

These facilities are built under the head “vendor’s Page”. Users have to visit the above DGS&D website and click the vendor’s Page. The system will launch a system support file of JVM and will prompt the user for creation of new user-id /password. The users have to create their own user-id/password. First time users have to fill in a form with certain details to be registered as a user. These user-id/passwords can be used in future whenever the user’s logon to vendor’s Page. After signing in the users will be able to see the above menu items.

Procedures for viewing and downloading Rate Contract Documents

  • Click the Rate Contract Document on the menu items
  • Select the stores from the list for which Rate Contract to be viewed
  • Select the Suppliers from the list for which Rate Contract to be viewed
  • Press the button “Proceed” and select the items for view of RC
  • After viewing click the print icon for printing the viewed documents.
  • The documents can also be saved as a separate document.

Procedure for registration

The Registration menu has submenu such as About it, Procedures, Registration Centre with jurisdiction, Guidelines, Online Applications and Status of application and vendor’s profile. The details such as About it, Procedures, Registration Centre with jurisdiction, Guidelines, are html documents which can be clicked from the submenu viewed and printed by clicking the printer icon.

Online Registration Application form submission

  • The Registration Documents are being obtained for the purpose of initiating the registration process and however the original documents can be submitted to the Directorate or to the officer at the time of visit. If any deficient documents are noticed a system generated memo will be issued to the firm and the case can be processed only on receipt of the complete documents.
  • Click the Online application on the submenu items
  • View the blank tour form to know how to feed the documents
  • The compulsory fields are given with * mark
  • Select the type of vendor from the list
  • Select the QA Directorate. This will indicate the jurisdiction of the Directorate. If the vendor wants to change the directorate, the same can be done at this stage.
  • Enter the various fields such as Addresses, fee details, commercial details, works details including multiple works and store details and finally save the button.
  • The system generated Acknowledgement number can be noted by the users to know the status of the Registration application form.

Online Status of the application form

  • Click the Status of Application from the submenu
  • Enter the Acknowledgement Number already noted by the users
  • After submission the status will be shown as a message

Procedures for Searching the Vendor’s Profile.

  • Click the Vendor’s Profile on the menu items
  • Enter first three characters of the Vendor from the list for which Registration Details of DGS&D registered firms to be viewed
  • Select the Supplier, works and items on the multiple screens for minor items details
  • Enter first three characters of the items from the list for which Registration Details of DGS&D registered firms to be viewed
  • Select the items, suppliers, works and work-wise items on the multiple screens for minor items details
  • After viewing, click the print icon for printing the viewed documents.
  • The documents can also be saved as a separate document.

Procedures for Supply Order Entry

This procedure is given to suppliers in line with the manual system of furnishing the certified copy of supply orders being furnished by the suppliers. Whenever such supply orders are received the same are verified by the officers of QA directorates of DGS&D and a letter is generated to the users for confirmation of the supply orders. If no replies are received from the indentors then the inspection process continues and a note is affixed in the INotes for PAO to verify the original order before release of the payment.

  • Click the Supply Order Entry on the menu items
  • Click the Help and select the item entry
  • The Help Demo provided under the item entry will tour the users how to feed the items in the supply orders
  • After this demo click the Help and select consignee allocation
  • A similar Help Demo will tour the users how to feed the consignee allocations in the supply orders
  • After learning from the help demo the users can feed the supply orders directly.
  • The users can note down the system generated Acknowledgement number to know the status of the supply order.
  • A button to view the Supply order in DGS&D 131 form has been provided.
  • After viewing the Supply order the same can be printed by pressing the printer icon.
  • If supplier is interested in sending email then email address of the indentor has to be typed and the button mail to indentor has to be pressed. After successful run message the OK button has to be pressed.

Procedures for Online Inspection call against Supply Orders

  • The Online inspection calls can be done only to the supply orders registered at a particular QA Directorates.
  • Click the Online Inspection Call on the menu items
  • Click the QA office
  • Select the major stores
  • Select the Supplier
  • Select the Rate contract
  • Select the Supply order from the list
  • All the Supply order details will be populated from the supply order module
  • The users have to enter the quantities being offered.
  • All the other entries as required in the screen have to be fed and finally save the details.
  • After saving you will get a system generated Icall reference number to know the status

Procedure for Despatch Details Entry of Stores

The Stores Despatch Details Entry is required for online payment system being launched by DGS&D. Therefore all the users are requested to obtain digital certificates and avail the online services provided by DGS&D.

  • Click the Online Receipt Details on the menu items
  • Click the QA office
  • Select the INote no
  • The users can view the Supply Order, Inspection note on this screen
  • All the supply order details will be populated from the supply order module
  • The users have to enter the quantities being despatched item wise
  • All the other commercial data entries as required in the screen have to be fed and finally save the details.
  • If user is interested in sending email then email address of the consignee has to be typed and the button mail to consignee has to be pressed. After successful run message the OK button has to be pressed.
  • Select the Supply order from the list
  • All the Supply order details will be populated from the supply order module
  • The users have to enter the quantities being offered.
  • All the other entries as required in the screen have to be fed and finally save the details.
  • After saving you will get a system generated Icall reference number to know the status

Procedures for Suggestions for bringing new items on Rate Contract

  • Click the Suggestions on the menu items
  • Click the Application for new items from the submenu
  • Indicate whether you are a vendor or indentor and complete address
  • Indicate the Item and brief specification
  • Indicate the major user’s name
  • Indicate the approximate annual Drawl and fill up all other entries
  • After saving you will get an acknowledgement number to know the status
  • In order to know the status click the status of application and the status of the application will be shown whether pending or processed
http://commerce.nic.in/, Ministry of Commerce and Industry : External website that opens in a new window
https://mygov.in, My Government : External website that opens in a new window
http://www.makeinindia.com/home, Make in india : External website that opens in a new window
http://digitalindia.gov.in, Digital India : External website that opens in a new window
http://www.skillindia.in, Skill India : External website that opens in a new window
http://startupindia.gov.in/, Startup India : External website that opens in a new window
Back to Top