DIRECTORATE GENERAL OF SUPPLIES &
DISPOSALS
ANNUAL ACTION PLAN 2006-2007 FOR
DGS&D
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
1. |
PURCHASE
MANAGEMENT |
|
|
|
|
|
|
|
|
|
1.1 |
Maintenance of continuity of Rate Contracts |
95% |
219 |
207 |
94.52 |
-- |
100% |
-- |
Competent Purchase Officer |
|
1.2 |
Number of new items on RCs ordinary |
24(6 items per quarter) |
103 |
102 |
99.02 |
# |
24 |
6 Items per Qtr. |
Competent Purchase Officer |
|
1.3 |
Placement of Contracts/Supply Orders(Within 10 working days |
100% |
777 |
777 |
100 |
# |
100% |
-- |
-- |
|
1.4 |
Ad hoc indents. (coverage within original validity) |
90% |
21 |
21 |
100 |
# |
90% |
-- |
-- |
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
1.5 |
Completion of
Supply within delivery period |
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|
(a) |
Ad hoc Contracts (Throughout the year) |
100% |
9 |
9 |
100 |
# |
100% |
-- |
-- |
|
(b) |
Supply Orders (Throughout the year) |
95% |
711 |
711 |
100 |
# |
100% |
-- |
-- |
|
1.6 |
*On line operation |
-- |
31.12.2005 |
31.12.2005 |
100 |
-N.A.- |
N A/100% |
|
Director(P) |
|
1.7 |
Time period for conclusion of Rate Contract(RC) |
210 days |
-- |
-- |
100 |
-N.A.- |
210 days |
-- |
Director(P) |
|
1.8 |
*Target date for e-tendering |
|
31.12.2005 |
31.12.2005 |
100 |
- N.A. - |
N A |
|
- do - |
|
1.9 |
*Target date for e-payment |
|
31.12.2005 |
------- |
---- |
- N.A. - |
N A |
|
- do - |
* - To be deleted for 2006-07
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
2. |
Quality Assurance
Management |
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2.1 |
Inspection work handled(Rs. in crores) |
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|
(a) |
Order Procurement |
3600(By 31.03.2005) |
2700 (900 Cr. Per Qtr.) |
3083.16 |
114.19 |
516.84 cr |
4000 cr 31.3.2007 |
1000 Cr per Qtr. |
DDG(QA) |
|
(b) |
Order Inspected |
3600(By 31.3.2005) |
2700 (900 Cr. Per Qtr.) |
2816.98 |
104.33 |
783.02 cr |
4000 cr 31.3.2007 |
1000 Cr Per Qtr. |
DDG(QA) |
|
2.2 |
|
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2.2 |
Formation of specifications |
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|
(a) |
RC Items |
100% (Within 10 days) |
293 |
293 |
100 |
# |
100% (within 10 days) |
-- |
DDG(QA) of area concerned. |
|
(b) |
New RC Items |
100% (Within 2month) |
74 |
74 |
100 |
# |
100%
(2months) |
-- |
-do- |
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
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2.3 |
Appraisal of Contractors
capabilities:- |
|
|
|
|
|
|
|
|
|
(a) |
Against Tender(10 days for local & 15 days for outstation firms) |
100% (10 days for local & 15 days for outstation firms) |
373 |
373 |
100 |
# |
100% (10 days for local & 15 days for outstation firms) |
-- |
DDG(QA) of area concerned |
|
(b) |
Against Registration Application (10 days for local & 15 days for outstation firms) |
95% (10 days for local & 15 days for outstation firms) |
679 |
677 |
99.70 |
# |
95% (10 days for local & 15 days for outstation firms) |
-- |
-do- |
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
2.4 |
Timely
action for Pre-despatch Inspection |
|
|
|
|
|
|
|
|
|
(a) |
Taking up of inspection (Within 7 days from the date of inspection call |
95% |
26387 |
26123 |
98.99 |
# |
95% (within 7 days from the date of inspection |
-- |
DDG(QA) of area concerned |
|
(b) |
Taking up of inspection for outstation supplies
(within 10 days from the date of inspection call) |
100% (within 3 days from the date of inspection) |
952 |
952 |
100 |
# |
100% (within 10days from the date of inspection call) |
-- |
-do- |
|
2.5 |
Registration
of Suppliers |
|
|
|
|
|
|
|
|
|
(a) |
Registration of Firms(Within 30 days) |
100% (Within 30 days) |
400 |
400 |
100 |
# |
100% (Within 30 days) |
-- |
-do- |
|
(b) |
Registration of Indian Agents |
100% (Within 30 days ) |
76 |
76 |
100 |
# |
100% (Within 30 days |
-- |
-do- |
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
3. |
SHIPPING ACTIVITY |
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|
(i) |
BY SHIPPING CARGO Cargo Handling (Number of consignments cleared) |
Kolkata-100/25
per Qtr. Mumbai-200/50
Per Qtr. Chennai-520/130
Per Qtr. |
Kol
-3000 MT Mum-150 Chen -390 |
Kol
-4902.043 MT Mum
173 Chen 419 |
163.36 115.33 107.43 |
2150.431 MT. 27 consign-ments 101 consign-ments |
KOL-100 OR 4000 MT MUM-200 CHEN-520 |
25
Per Qtr/ 1000MT 50
Per Qtr. 130 Per Qtr. |
Regional DDGs |
|
(ii) |
Clearance of consignment (within 5 days of receipt of complete shipping documents) |
95% |
Kol-55 Mum- 173 Che-398 |
Kol-55 Mum- 159 Che-384 |
100 91.90 96.48 |
-- -- -- |
95% |
-- |
- do - |
|
3(iii) |
Continuity of clearing & forwarding agency contracts |
Kolkata- X Mumbai-100% Chennai-100% |
Kol-X Mum- 100% Chen- 100% |
Kol-X Mum - Chen- |
Kol-X Mum - Chen- |
# |
Kol- X Mum-100% Chen-100% |
-- |
- do - |
X- Departmental clearance is continuing. DS&D, Kolkata concludes Transportation agreement. The continuity of which is kept 100%.
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
3(iv) |
Settlement of demurrage bills (Within 15 days) |
100% |
Kol-42 Mum-117 Che- 912 |
Kol-42 Mum-117 Che- 849 |
100 100 93.09 |
# # # |
100% |
-- |
-do - |
|
3(v) |
Settlement of handling bills (Within 15 days) |
100% |
Kol-79 Mum-201 Che-151 |
Kol-79 Mum-201 Che-142 |
100 100 94.03 |
# # # |
100% |
-- |
- do - |
|
3(vi) |
Settlement of Port Rent Bills(Within 15 days) |
100% |
Kol-42 Mum-123 Che-406 |
Kol-42 Mum-123 Che-374 |
100 100 92.11 |
# |
100% (Within 15 days) |
-- |
- do - |
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
4. |
Other Important
Activities of DGS&D |
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|
4.1 |
Litigation |
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|
(1) |
Litigation of old cases |
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|
(a) |
Appointment of Arbitrator (Within 2 months) |
100% |
-- |
-- |
100 |
# |
100% (within 2 month) |
-- |
Dir(P)/OSD(Lit) |
|
(b) |
Decision on Arbitration Award (Within 1 month) |
100%(within 1 month) |
-- |
-- |
100 |
# |
100% (within 2 month) |
-- |
Director(P) |
|
(c) |
Implementation of Arbitration Award/Court Order(Within 15 days) |
100% (Within 15 days) |
-- |
-- |
100 |
# |
100% (Within 15 days) |
-- |
Director(P) |
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
4.2 |
Monitoring of
Grievances: |
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|
(a) |
Acknowledgment of grievances/petitions and reference to concerned Directorate/Authority |
100% (within 15 days) |
-- |
-- |
100 |
# |
100% (within 15 days) |
-- |
Director (Admn)/ Director (C&PR) |
|
(b) |
Review/Follow up of pending grievances (Every fortnight) |
100% (every Fortnight) |
-- |
-- |
100 |
# |
100% (every fortnight) |
-- |
-do- |
|
4.3(a) |
Holding of meeting With Indenting Department one meeting each quarter |
One meeting Per quarter |
-- |
-- |
-- |
# |
One meeting per quarter |
-- |
DDG (Supplies) |
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
4.3(b) |
Interaction with Trade and Industry |
Pre-bid consultative meetings are held with the Trade & Industry for fixation of specification etc in case of each RC |
Pre-bid consultative meetings are held with the Trade & Industry for fixation of specification etc in case of each RC |
Pre-bid consultative meetings are held with the Trade & Industry for fixation of specification etc in case of each RC |
--- |
-- |
Pre-bid
consultative meetings are held with the Trade & Industry for fixation of
specification etc in case of each RC |
Pre-bid consultative meetings are held with the Trade & Industry for fixation of specification etc in case of each RC |
DDGs/Dir. concerned. |
|
4.4 |
Financial Targets: |
||||||||
|
(a) |
Fee for procurement (including others) |
Rs.20.00 Crores (Rs. 5 Crores per quarter) |
15.00 Crores |
19.78 cr. |
131.86 |
0.22 cr |
Rs.20.00 Crores |
Rs.5.00 Crore per quarter |
ADG/DDG (Supply) |
|
(b) |
Fee for Inspection |
Rs.18.00 Crores(Rs.4.5 Crores per quarter) |
13.50 Crores |
17.4 cr |
128.88 |
0.6 cr. |
Rs.20.00 Crores |
Rs. 5 Crore Per quarter |
ADG(QA) |
|
Sl.No. |
Activity/Action Point |
Target 2005-2006 (Target Date for achievement) |
Total No. Due as per Target till December, 2005 |
Total Target Achieved up to December, 2005 |
Percentage of achievement |
Balance of Target in (3) to be achieved by March, 2006. |
Target for Annual Action Plan 2006-07 |
Target per quarter for the year 2006-07 |
Officer responsible for monitoring the progress. |
|
1. |
2. |
3. |
4. |
5. |
6. |
7. |
8. |
9. |
10. |
|
4.5 |
Administrative
Targets:- |
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|
(a) |
Recording
of old files |
No
target is fixed for Recording/Reviewing/Weeding out of old files is fixed.
Achievements in this regard will be assessed as per special drive launched
during the year. |
-- |
files
Recorded/Reviewed/Weeded out up to December, 2005. Files
Recorded: 93374 Files
Reviewed: 89466 files
Weeded out:32038 Files
Indexed: 136174 |
As
stated in Column 5. |
-- |
No
target for
Recording/Reviewing/Weeding out of old
files is fixed. Achievements in this regard will be assessed as per special
drives launched during the year. |
-- |
-- |
Legend:
@ Due to wide variation in the number of consignments
cleared under item 3(i) Cargo Handling, the numbers in draft Annual Action Plan
2006-07 have been fixed on the basis of actual trends. In respect of DS&D,
Kolkata, 4000MT has also been fixed besides consignments.
#- The
percentage for three quarters has been indicated. There are no targets fixed in
terms of numbers. Only percentage has to be indicated.