By Regd. Post

GOVERNMENT OF INDIA

DIRECTORATE GENERAL OF SUPPLIES & DISPOSAL

JEEVAN TARA BUILDING, 5, PARLIAMENT STREET,

NEW DELHI-110001.

 

TELEGRAPHIC ADDRESS :   POORTINIP NEW DELHI   TELEFAX NO. 334-0497/5538

TELEX NO.                       :     031-66339, 66582   TELEPHONE NO. 336-0537 (PABX)

 

Rate Contract No. EDFM/ME-6/RC-D7010000/0407/06/K-1135/886   DATED:11.07.2006.

 

To

         M/S. KILBURN OFFICE AUTOMATION LTD.,

        15/16th floor, Shantiniketan Building,

         8, Camac Street,

         Kolkata – 700 017.

 

Subject: Rate Contract for the supply of ELECTRONIC POSTAL FRANKING MACHINE valid from 11.07.2006 to 31.07.2007.

 

Reference: (i) This office Tender Enquiry No.  EDFM/ME-6/RC-D7010000/0407/06     

                       opened on 22.02.2006.

(ii) Your Quotation No. KOAL/NRO/PSM/348 DATED.18.02.2006 & revised bid No. Nil dated 10.07.06.

 

Dear Sirs,

 

You are hereby informed that your above referred tender read with subsequent letters mentioned above for the Stores specified in the Schedules annexed has been accepted.  This Rate Contract will be governed by the terms and conditions brought in the Form No.DGS&D-1001 amended upto date (available from DGS&D Sale Counters on payment of Rs.50/-). The Rate Contract and the Schedules annexed hereto shall be the sole repository of this Rate Contract/Transaction.

 

2.         All the R/C particulars including prices in respect of individual R/C are available on DGS&D website which can be accessed by all.  The access code of DGS&D website is “http//dgsnd.gov.in” and DGS&D E-mail No.is me@dgsd.delhi.nic.in”.

 

3.         You are also requested indicate the computerized R/Cs No. as given in the R/C documents in the bill claimed by you.

 

SCHEDULES ANNEXED :

1.  Schedule `A' Description of Stores, Price, Duties/Taxes.

2.  Schedule `B' Information to DDOs about parallel rate contracts.

                                                           Yours faithfully,

 

 

 

                                                      ( HARISH SONKAR )

                                                        SECTION OFFICER

  FOR & ON BEHALF OF THE PURCHASERS NAMED IN THE FORM DGS&D-1001.

                                                                ......2....

-: 2 :-

 

     Copy to :-

 

1.  The  Controller of Accounts, Department  of  COMMERCE (SUPPLY DIVN.), KOLKATTA. (Th. Auth. Cell). This issue with the approval of competent authority.

 

     2.   Deputy  Director  General of Supplies  &  Disposals, Chennai.

 

     3.   Deputy  Director  General of Supplies  &  Disposals, Calcutta.

 

     4.   Deputy  Director  General of Supplies  &  Disposals, Mumbai.

 

     5.  Deputy Director General (QA), Calcutta.

 

     6.  Deputy Director General (QA), Chennai.

 

     7.  Deputy Director General (QA), Mumbai.

 

     8.  Deputy Director General (QA), DGS&D, New Delhi.

 

     9.   Inspecting Authority concerned : ADG(QA), DGS&D, NEW DELHI.

 

10. Quality Assurance Officer concerned: Director of Q.A., Eastern Quality Assurance Circle, DGS&D, Nizam Place, M.S. Building, 234/4, Acharya J.C. Bose Road, Kolkatta-700020.

 

     11. C.A.

 

     12. MIS Cell (ME Dte.)

 

     13. Ledger Clerk.

 

     14. O.L. Section.

 

     15. J.F.O. (ME Dte.).

 

     16. Income Tax Officer,

 

     17. Sales Tax Officer,

 

     18. R.L.O.

 

 

                                                        ( HARISH SONKAR )

                                                         SECTION OFFICER

          FOR & ON BEHALF OF THE DIRECTOR GENERAL OF SUPPLIES & DISPOSALS.

 

                                                             .....3.....

-: 3 :-

                                                              SCHEDULE `B'

DESCRIPTION OF STORES, PRICES, DUTIES/TAXES.

 

1.  Rate Contract No. : EDFM/ME-6/RC-D7010000/0407/06/K-1135/886 Dated:11.07.2006.       

 

2.  ADVANCE RATE CONTRACT :                                     N.A.

 

3.(a)    NAME AND FULL                              :  M/S. Kilburn Office Automation Ltd.,

           ADDRESS OF THE FIRM                       15/16th floor, Shantiniketan Building,

                                                                            8, Camac Street, Kolkatta-700 017.

                                                                           

         SUPPLIER'S CODE NO.                        :   K-1135

 

         TELEPHONE NO.                                  :  011-6521031-32,

                                                                            033-2828501, 2828272

 

         TELEX / FAX NO./ GRAM                   :  KILIGRAPHY

 

         WEBSITE/E-MAIL                                :  krl@del6.vsnl.net.in

 

     (b)      NAME AND FULL                         :  Pitney Bowes Inc,

              ADDRESS OF THE                             Pitney Bowes Asia Pacific, 10th Floor,

              MANUFACTURER                             Beverly House, 93-107, Lockhart Road,

                                                                           Wanchai - HONGKONG.

 

4.  VALIDITY OF RATE CONTRACT     :  11.07.2006 TO 31.07.2007.

 

5.  DESCRIPTION OF ITEM SPECIFICATION, UNIT AND RATE.

        

 ELECTRONIC POSTAL FRANKING MACHINE

 

Sl.

No.

Item S.No. of T.E.

Machine Model

Feeding

Price per unit

1.

2

Pitney Bowes B900 / E211

Manual

Rs.60,525.00

2.

13

Communication Interface with Weighing Scale

 

Rs.15,951.00

3.

15

Lockable Carrying Case

 

Rs.2,600.00

 

NOTE:  For further technical details of above models refer Annexure `A'

 

6.  TERMS OF DELIVERY           :         F.O.R.  DESTINATION (Consignee premises)   

Anywhere in India with Installation,    

commissioning and training to indentor’s operator   

without any extra charges.

 

7.  EXCISE DUTY                       :                  Nil

 

8.  SALES TAX                             :  Sales Tax @ 12.5% VAT and 4% Against Form D.

   

.....4.....

-: 4 :-

                                                           

9.  DELIVERY PERIOD                     :  4-6   Weeks from the date of confirmed clear order.

 

10. ANNUAL TURN OVER/               :                                  N.A.

      MONETARY LIMIT.

 

11. SLAB DISCOUNT (IF ANY)        :                                  NIL.

 

12. PRICES                                           :         PRICES ARE FIRM AND FINAL.

 

13. Minimum quantity in single supply order :                 N.A.

 

14. STATUS OF R/C HOLDING FIRM    :                            LSU

 

15. PAYING AUTHORITY                :           The Dy. Controller of Accounts, Deptt. of

Commerce (Supply Divn.), 15, R.N. Mukherjee  

Road,    KOLKATTA

 

16. INSPECTION AUTHORITY          :         ADG(QA), DGS&D, Jeevan Tara Bldg.

                                                                        5, Parliament Street, New Delhi.

 

17. QUALITY ASSURANCE OFFICER  :   Director of Q.A., Eastern Quality Assurance

                                                                       Circle, DGS&D, Nizam Place, M.S. Building,  

                                                                       234/4, Acharya J.C. Bose Road, Kolkatta-

                                                                       700020 OR  his authorised representatives.

 

18.  PLACE  WHERE THE  STORES     :  M/S. Kilburn Office Automation Ltd.,

       ARE  TO BE TENDERED  FOR         Bhasa, PO-Bishnupur, Distt. 24 Paraganas (S),

       INSPECTION.                                      West Bengal – 743 503.

                                                                     

                                                                      M/s. Kilburn Office Automation Ltd.,

Minerva Garden Complex, Diamond Harbour Road, Kolkata – 700 104.

 

19. GUARANTEE/WARRANTY            :  Machine is guaranteed for 12 months from the date of installation against any manufacturing defect.

 

20.   Order to be placed on                         :  M/s. KILBURN OFFICE AUTOMATION LTD.,

          Minerva Garden Complex,     Diamond Harbour

          Road, Kolkata – 700 104.

 

21.  PAYMENT TERMS                     :           PAYMENT AS PER FORM DGS&D-1001

i.e. 98% AGAINST PROOF OF INSPECTION AND DESPATCH AND BALANCE 2% AFTER INSTALLATION.

 

                                                                  

 

                                                        ( HARISH SONKAR )

                                                         SECTION OFFICER

 FOR & ON BEHALF OF THE PURCHASERS NAMED IN THE FORM DGS&D-1001.

 

…..5…..

-: 5 :-

 

Annexure `A’

Technical details

 

S.No.

Description

 

1.

Make / Model

Pitney Bowes

B900/E211

2.

Whether approved by dept. of posts

Yes, approved by DOP

3.

Speed of the machine(letter./hr)

2400 letters per hr.

4.

Max. letter thickness (mm)

6.5 mm

5.

Postal value range (min-max)

Rs.0.00 – Rs.999.99

6.

Type of credit, ascending and control total meters (electronic / otherwise)

Hotel lock type & ascending & control total in Electronic memory form

7.

Method of date setting

Referral date setting system from the real time clock in the meter

8.

Label printing facility for thicker envelopes and parcels

Available (optional)

9.

Size of slogan die (mm)

22mm X 50mm

10.

Size of town die

 

11.

Number of user accounts that can be serviced

Basic 10 accounts with up-gradation to 100 accounts

12.

Electronic password

Password programmable

13.

Number of keys /function keys

22 keys

14.

Programming features

Features programmable

15.

Electronic display

Led Plasma type Dot Matric display (electronic)

16.

Supply details

220-240 volts +/- 10%, 50 watts standby power 7 watts – 2.5 Amps.

17.

Item counter, non Resettable

6 digits

18.

Batch value, Resettable

13 digits

19.

Min. envelope size (mm)

127 x 76

20.

Label storage capacity

100 labels

21.

Tape roll capacity

-

22.

Max envelope size (mm)

  1. without auto feeder
  2. with auto feeder

240 x 360

without auto feeder

23.

Weight of the machine (kg)

8.5 kg.

24.

Overall dimensions (HxWxD)

10”x10.25”x13.5

25.

High value security

Rs.9.00-Rs.900.00 (programmable)

26.

Low credit warning

yes

27.

Ram capacity (KB)

512

28.

EPROM capacity

640

29.

Noise level (dBA at 1 meter)

<45 db

30.

Min. number of impression with one cartridge

Not applicable

31.

Number of digits of PO secret code

8 digits hotel lock code (PO secret code)

32.

Type of meter cover provided, number of cover seals and location.

Polyurythene, 8 seals on the exterior and 6 seals in the interior.

 

…..6…..

-: 6 :-

 

 

Essential Functional Features:

 

1.         The machine shall automatically date and mail with dispatch date, cancel letters and give clear accurate impression.

2.         Numeric keypad, LCD display to read numerical values, function keys for storing small operational programmes.

3.         Portable electronic postage meter can either be of fixed type or of detachable type designed to fit quickly and easily (the type quoted shall be clearly brought out in the offers).

4.         Provisions for high value lock (to prevent over franking by error) and low credit warning mechanism.

5          A dater window to allow the user to check the date and a check date reminder for not allowing the use of the machine until the date has been checked.

6.         Self diagnostic system to display the fault and the action to be taken.

7.         Machine should be able to handle article thickness up to 6mm.

8.         Machine shall be capable to serve at least multiple user accounts (number of users the machine can handle shall be brought out in the offer).

9.                  Facility for printing adhesive labels for processing of thicker envelops and articles.

 

ESSENTIAL SECURITY FEATURES:

 

1.         The machine shall be tamper proof to protect Deptt. of Posts against loss of revenue from fraud, manipulation, disoperation or breakdown.  The user should not be able to change to contents of the registers, which record the results/log of franking.

2.         Machine shall either have integral electronic password for preventing unauthorized use or a provision of security key.

3.         The mechanical rotary parts shall be so designed and assembled that a user cannot tamper with the alignment of gears, printing wheels etc. to print on the envelops a frank value other than the one, which is being recorded in the electronic registers.  Any attempts to manipulate either the electronics or the mechanical parts by user shall result in irreversible changes which should not only make the machine non-functional, but the attempted changes should be observable by physical inspection of the machine.

4.         The machine should get automatically locked once the upper limit on the ascending register value is reached.  It should also not be possible to reset the ascending registers.

5.         Printing of franks by laser, thermal or inkjet process shall have provision for printing a unique encrypted identification number with each frank.  The encrypted number should be a function of date, time machine S.No. and frank value.  Encryption algorithm shall be provided by the Department of Posts to the users.

6.                  Operating instruction manual, spare parts manual and other relevant literature shall be supplied alongwith each machine.

7.         The product shall show no deterioration in performance in respect of quality of print and mail transport after having been subjected to the following Environmental cycle.  This shall be treated as a type test to prove the design of the machine.

a.       Cold test at 0degree C for 4 hours.

b.      Dry Heat test at 45 degree C for 4 hours.

c.       Damp Heat Test at 40 degree C and 95% RH for one cycle of 24 hours.

 

 

……7..
 

-: 7 :-

 

SCHEDULE `B’

 

 

                                    LIST OF PARALLEL RATE CONTRACT

 

 

S.NO.              NAME OF THE FIRM                                  RATE CONTRACT NO.

 

1.         M/s. KORES (INDIA) LTD.,                                                  ME-6/884

   Kores House,                                                                           Dt.11.07.06

   Off Dr. E. Moses Road,

   Worli, MUMBAI – 400 018.

 

                       

2.         M/S. TELEPOST INDIA PVT. LTD.,                         ME-6/885

           505-506, RAJA HOUSE, NEHRU PLACE,                             Dt..11.07.06

           NEW DELHI - 110 019.

                       

 

3.         M/S. KILBURN OFFICE AUTOMATION LTD.,                  ME-6/886

            15/16th floor, Shantiniketan Building,                                         11.07.06

            8, Camac Street,

            Kolkata – 700 017.

 

 

 

                                                                                                                                                                                                                                                                                                                        ( HARISH SONKAR )

                                                                                                SECTION OFFICER

FOR & ON BEHALF OF THE PURCHASERS NAMED IN THE FORM DGS&D - 1001