GOVERNMENT OF
DIRECTORATE GENERAL OF SUPPLIES & DISPOSALS
NEW - 110 001.
TELEFAX : 3345536/334097 TELEX : 031-66339/66582
PHONE :
3360537 TELEGRAM:POORTINIP,
RATE CONTRACT NO
: AM-2/RC-15020000/LCV-CNG
VEHICLES /112002/2002-2004/72/ MAHINDRA / COAB/487 DATED 29.01.2003.
NAME & ADDRESS OF THE FIRM
To M/s. Mahindra & Mahindra Ltd.
Marketing Division,
1. DURATION
OF THE RATE CONTRACT
This Rate Contract
shall remain in force for the period
2. QUANTITY
OF THE MATERIAL TO BE PURCHASED :
a) No estimate can be given on the quantity of value of the vehicles which may be ordered but in any case the order shall not be less than one number during the currency of the contract and you must on the other hand supply as far as practicable such quantities as may be ordered during the period covered by the Rate Contract.
b) But in cases where you are unable to make supplies at the time of placement of order on you due to non-availability of the vehicles, you should furnish a certificate signed by your internal auditors to the effect that the stores cannot be supplied from stock due to non-availability and will therefore be offered on forward delivery basis and you will apply for extension of delivery period.
3. SPECIFICATIONS OF STORES
:
All the vehicles supplied under the Rate Contract should be in accordance with the Maker's specifications as per Annexure - 'C'. All the vehicles to be supplied against the RC will confirm to EURO-1/EURO II emission norms.
4. TERMS OF DELIVERY
The prices are Ex-Factory, Mumbai/Nashik/Igatpuri/Zaheerabad
5. PRICE :
a) PRICE BASIS FOR CIVIL & DEFENCE INDENTORS & PARA MILITARY FORCES.
The price basis will
be Manufacturer's Net Dealer's Price (NDP) as on
b) DISCOUNT :
A Discount @ 2% for Civil Indentors and 3% for Defence and Paramilitary forces such as CRPF, BSF, Assam Rifles, RAF, ITBP, COAST GUARD, NEG, DGBR,CISF,MES, SPG & MILITARY FARMS etc. over NDP shall be applicable as per Schedule A & B attached.
c) PRICE VARIATION :
Schedule "A"
i) Price for models at Sr. no. 102 to 107 , 201 to 203 , 301 to 304 , 401 to 402 , 501 to 502, 601,603,604,701 to 708, 801 to 807 are firm and fixed for the period upto 06.07.2003.
ii)Prices for the models of new models at Sr. no. 305 to 308, 204 to 212, 709 to 715, 808, 809 & 403 to 406 are firm and fixed upto 05.01.2004.
Schedule B
i) Price for models at Sr. no. 102 to 107 , 201 to 203 , 301 to 304 , 401 to 402 , 501 to 502, 601,603,604,701 to 708, 801 to 807 are firm and fixed for the period upto 06.07.2003.
ii)Prices for the models of new models at Sr. no. 305 to 308, 204 to 212, 709 to 715, 808, 809 & 403 to 406 are firm and fixed upto 05.01.2004.
After expiry of above period, the price revision shall be allowed every six months and every price revision shall be valid for six months from the date of revision taking place during currency of the contract. Price for new models will remain firm and fixed for one year.
Any revision in NDP is to be duly Certified as under :-
CERTIFIED THAT THE PRICES AS CERTIFIFIED BY THE STATUTORY AUDITORS ARE THE N.D.P. AND THE DISCOUNT WHATSOEVER OVER AND ABOVE THE N.D.P. HAS BEEN ALLOWED TO THE DEALER.
ALSO IF ANY REFUNDS IF ALLOWED TO THE DEALER IN FUTURE, THE BENEFIT OF THE SAME PATTERN SHALL ALSO BE AVAILABLE TO DGS&D WITH RETROSPECTIVE EFFECT".
6. EXCISE DUTY :
The Net Dealer Price is exclusive of Excise Duty, which will be allowed to you against the Rate Contract as paid by you to the Excise Authorities. The current amount of excise duty applicable is indicated in the Price Schedule - "A" & "B" attached.''
However, in case of vehicles to be registered as Ambulance, the
manufacturer will raise the invoice with prevailing duty of excise and cess
(presently @ 32.125%) and submit to the concerned P&AO. The P&AO shall make the payment
accordingly to the manufacturer. The
consignee, who falls
in the 16% excise category, will furnish the documents listed below On receipt of the documents the manufacturer will seek an
approval from the jurisdictional excise authorities regarding the admissibility
of the claim as per the Central
Government Notification.
[i] original copy of Certificate
issued by the RTO registering the
vehicle as Ambulance (as per enclosed form)
[ii] Copy of Certificate of
Registration,
[iii] Copy of
Permit, if any.
[iv] Certificate
to the effect that the hospital/nursing home/sanitoriums, in whose name the vehicle is purchased is
registered as hospital/sanotorium/nursing home, as the case may be, with
the Central Government/Statement Government/Union territory
Administration/local authority,
On receipt of the approval from the excise authorities, the manufacturer will refund 16% duty of Excise by crossed Demand Draft drawn in favour of consignee and the consignee will submit a Receipt duly signed by him which shall be attested by the Bank/Public Notary in token of having received the Demand draft to enable the manufacturer to lodge claim for refund of duty with the Central Excise Authorities.
The conditions of the Notification No.6/2002-CE dated
7. SALES
TAX :
The prices quoted
above are exclusive of sales tax, which will be reimbursement at actuals and as
applicable on date of supply. The
present rates of sales tax are as follows :
A)
1) The present rate of Sales tax is 12% on Moto
vehicles Maharastra sales tax will be allowed to be made within the State of
2) With respect to despatched from
Zaheerabad Where the sales is to Govt. Purchaser within the State of
B)
Central Sales
Tax :
1.
Where the
sales is to Government purchaser (State or Central) not being registered
dealer, in respect of supplies made and the purchaser furnish to the supplier a
certificate from D in duplicate, signed by an officer duly authorised by the
Central or State Govt. to effect purchase of goods on its behalf certifying that
the purchase is made on behalf of the Central or State Govt. the sale will be
taxable by the appropriate State only @ 2% CST (Two percent in the case of A/Ts
placed by this office, the officer issuing them will sign the certificate. In the case of Supply orders placed directly
by DDOs the DDOs will issue the certificates if he is duly authorised to
purchase goods on behalf of Government.
The counterfoil of this certificate should be retained by the certifying
officer for atleast five years in his records.
In case of Interstate sales to Govt.Depts.,
outside Andhra Pradesh, the CST @ 12% will be applicable.
2)
Where the sale is to any registered
dealer outside the state of despatch (including a Government purchaser) and he
furnishes to the selling dealers a declaration in form C in duplicate the
sale will be taxable by the appropriate State at currently prevailing rate of
2%CST. The counterfoil of the
declaration should be retained by the pruchasing dealer for atleast five years
in his records.
3)
In the case of Supply Orders placed
directly by DDOs, the DDOs are required to furnish together with the Supply
Orders certificate in Form D or H (in case of Local sale to a Government
Purchaser State or Centre not being a registered dealer) or a declaration in
form D(in case the sale is to a registered dealer
including a Govt. purchaser) in duplicate, to the supplier under advice to this
office and Pay & Accounts Officer .
The counterfoil of this certificate/Declaration should be retained by
the certifying/declaring officer for at least five years in his records.
C)
You would not undertake supplies
against Supply Orders unless the DDOs
furnish the required C D and H
forms (if entitled to do so, alongwith the Supply Order before the commencement
of supplies)
If there is any revision by the Government in the rate of
sales tax, the revised rates will be applicable as ruling at the time of
supply.
8. FREE SERVICE TO CIVIL INDENTORS :
In consideration of the Mark-up charges paid by the purchaser, the purchasers shall be entitled to receive from you or through your dealer the free service as per the firms free service policy provided that the purchaser takes the vehicle to the distribution premises and such services are claimed within specified period of supply of vehicles by firm. Such free service will not include cost of lubricants if added or changed.
9. PARTICULARS GOVERNING SPECIFICATION & SUPPLIES :
a) Sources of Manufacture : Indigenous
b)
Country of origin :
c) i) Is IRC involved : NO
d) ii) Is EC involved : NO
e) Method of Purchase : Advertised Tender Enquiry
f) Specifications: : To firm's standard specifications
and as per Annexure -'C'
g) Price preference to SSI/with percentage : NO
h) Whether produceable in SSI/ : Large scale sector
Large Scale Sector
10. SYSTEM OF PAYMENT
As laid down in form No. DGS&D-1001
11. INDENTORS/DIRECT DEMANDING The Dy.Controller of Accounts
OFFICER OF CENTRAL GOVT.& Dept. of Supply ,
others
except state govt. & Sprott road, Ballard Estate
PUBLIC
SECTOR UNDERTAKINGS Mumbai
400 038
12. INSPECTION :
a) Inspection Authority : The Adl. Director General (QA)
DGS&D,
b) Inspecting Officer : (a) Director Quality Assurance,
Aayaker Bhawan Annexue
New Marine Lines, Mumbai -20
c) Inspecting Officer : b) Director of Quality Assurance
Kendriya Sadan
,
500 095 or his authorised
representative.
B) For Defence Indentors:
i) Inspection Authority : Controller, Controllerate of Quality
Assurance, Ahmednagar
ii) Inspecting Officer :(a)Senior Quality Assurance Officer
Quality Assurance Establishment
(Vehicles), DGQA Complex,
L.B.S. Marg,Vikhroli,Mumbai 53.
(b) Officer-Incharge,VQAK,
Gymkhana Road Picket
Secunderabad -500 003.
NOTE : Defence authorities will take and verify all the documents from the firm as as required by them before placement of supply order, inspection and supply of vehicles to Defence Indentors.
17. LOADING,FREIGHT,ESCORT
CHARGES :
i) All despatches from Nashik/Kandivili/Igatpuri/Zaheerabad factory shall be by Road.
ii) Local Delivery Charges: For Diesel & Petrol Vehicles.
A Sum of Rs.375/- plus 0.2525% of the unit end price of Vehicle will be paid extra for diesel vehicles delivered locally to the consignee within a radius of 50 kms from the Firm's factory. Delivery at any point beyond the limit of 50 kms will be charged on the basis of Road delivery charges as in Sub-Clause (v) below. In case, the consignee take delivery from Factory Gate, no delivery charges shall be payable.No local delivery charges will be paid for delivery upto 50 km.
iii) For supply by road beyond a radius of 50 kms from the firm's works, the road delivery charges will be paid ad the rates indicated below which shall be certified by your internal Auditor as exclusive of any profit margin for you.
For Diesel Vehicles
Upto 800 kms Rs.485 plus 0.3535% of the unit end * price plus Rs.3.55 per km.
Upto 1600 Kms Rs.530 plus 0.505% of the unit end* price plus Rs.3.55 per km.
Beyond 1600 kms Rs.580 plus 0.6565% of the unit end* price plus Rs.3.55 per km.
For Petrol Vehicles
Upto 800 kms Rs.485 plus 0.3535% of the unit end* price plus Rs.6.82 per km.
Upto 1600 kms Rs.530 plus 0.505% of the unit end* price plus Rs.6.82 km.
Beyond 1600 kms Rs.580 plus 0.6565% of the unit end* price plus Rs.6.82 km.
Unit end price on the basis of which transportation charges are to be calculated would be as applicable from R/c w.e.f. 06-01-2003 and will be firm for one year i.e. upto 05-01-2004, thereafter one price revision will be allowed. Transportation charges to be duly certified by you internal Auditors.
The
above road delivery charges are without any profit margin as certified by your
Internal Auditor and no variation in these shall be allowed upto
NOTE TO DDO'S:
DDO's will ensure that they close Octroi Exemption Certificate/Concessional S.T. Forms etc. alongwith their Supply Orders, The list of various dealer points as per Annexure C attached.
14. DELIVERY:
Supplies will be completed within four months for built up vehicles and three months for Soft Top Vehicles from the date of placement of Supply Order subject force Majure Clause.
15. WARRANTY:
You shall warrant each new motor vehicle supplied by you to be free from defects in material and workmanship in normal use and service, your obligation under this warranty being limited to making good at factory any part or parts thereof including all equipment or trade-accessories (except tyres, tubes and batteries), originally supplied within 12 months from the date of sale irrespective of Kilometers covered. Following warranty will also be applicable.
Models Warranty period
MARSHAL 2 years ( 24 months ) additional limited warranty
COMMANDER HT after expiry of Standard warranty.
MAXX
CDR 650 DI ------- do -------
SINGLE CAB ---------- DO -----------
BOLERO CAMPER
16. DIRECT DEMANDING OFFICERS:
The Rate Contract will be operated by
the indentors of the Central Govt. to be called the Direct Demanding officers
(DDOs) . In
addition to the office of the DGS&D, there will not be a separate list of
DDOs specifying particular Ministry/Dept. or an indentor in the Central Govt.
as a DDO for operating DGS&D Rate Contract.
It would be suffice if the Supply Order placed by any Central Govt.
Ministry/Dept. or the office of the
17. The firms will furnish the Quarterly Drawl Report in the proforma attached. On copy of AM-3 Section & one copy to MIS CELL ( AM DTE) for the following Dates.
1) 06.04.2003
2) 06.07.2003
3) 06.10.2003
4) 06.01.2004
5) 06.04.2004
6) 06.07.2004
7) 06.10.2004
8)