GOVERNMENT OF INDIA

DIRECTORATE GENERAL OF SUPPLIES & DISPOSALS

PARLIAMENT STREET, NEW DELHI-110 001

 

GRAM : POORTNIP, TELEX : 031 – 266339/266582

FAX : 23340497 AND 23345536

 

RATE CONTRACT NO. AM-2RC-15020000/LCV-CNG VEH./ 112002/2002 – 2004/72/HM/COAC/486 DATED 14.01.2003

 

To

M/s Hindustan Motors Limited

9/1, R.N.Mukherjee Road

Kolkata – 700 001

 

Sub:     Rate Contract for supply of Light Commercial Vehicle for the period

03.01.2003 to 01.01.2005.

 

Ref:      Your Tender no.HM/RC/LCV-CNG/- dated 10.07.2002 and correspondence ending with your last letter no. HM/RC/LCV-CNG/02-04/01 dated 31.12.2002.

 

 

Dear Sirs,

 

In continuation to this office telegraphic advance acceptance of rate contract of even no. 03.01.2003, you are hereby informed that your above mentioned tender read with your letters mentioned above for the stores specified in the schedule annexed has been accepted. This Rate Contract will be governed by the terms & conditions brought out in the form no. DGS&D – 1001. The Rate Contract and the schedules annexed hereto shall be the sole repository of this rate contract/transaction.

SCHEDULES ANNEXED:

01.       Schedule – I     : Price Index Cards for Civil & Defence Indentors.

02.       Schedule – II    : Specifications

03.       Schedule – III   : Transportation Charges.

04.       Schedule – IV  : List of Standard Tools & Accessories.

 

Yours faithfully

 

 

(R.K.AGARWAL)

DY.DIRECTOR

FOR & ON BEHALF OF THE PURCHASE NAMED IN THE SCHEDULE OF PURCHASE

 

 

 

Copy to :

 

01.              The Deputy Controller of Accounts, Deptt. of Supply, Kolkata (Through A/Cell).

 

02.              The ADG (QA), DGS&D, New Delhi.

 

03.              The DGS&D, Mumbai/Kolkata/Chennai

 

04.              The Director of Quality Assurance, Nizam Place, 234/4, AJC Bose Road, Kolkata – 700 020

 

05.              R.L.O.

 

06.              MIS CELL (AM Dte)

 

07.              L/Clerk

 

08.              The Income Tax Officer, Kolkata

 

09.              Official Language Directorate (for Hindi Translation)

 

10.              The Director of Quality Assurance, Harkuvar’s, Opp.Jain Temple, Gandhi Road, Ahmedabad – 380 001.

 

11.              M/s Hindustan Motors Limited, A-34, Mohan Co-operative Industrial Estate, Main Mathura Road, New Delhi – 110044.

 

 

 

(R.K.AGARWAL)

DY.DIRECTOR

FOR & ON BEHALF OF THE PURCHASE NAMED IN THE SCHEDULE OF PURCHASE

 

 

 

 

 

 

 

 

 

 

 

 

 

GOVERNMENT OF INDIA

DIRECTORATE GENERAL OF SUPPLIES & DISPOSALS

PARLIAMENT STREET, NEW DELHI-110 001

 

GRAM : POORTNIP, TELEX : 031 – 266339/266582

FAX : 23340497 AND 23345536

 

RATE CONTRACT NO. AM-2RC-15020000/LCV-CNG VEH./ 112002/2002 – 2004/72/HM/COAC/486 DATED 14.01.2003

 

Name & address of the firm :

 

            M/s Hindustan Motors Limited  Phone : 22428454(033)

            9/1, R.N.Mukherjee Road                    Fax     : 22205708(033)

            Kolkata – 700 001.

 

 

01.       DURATION OF THE RATE CONTRACT :

 

The Rate Contract shall remain in force for a period of two years i.e. from

03.01.2003 to 01.01.2005. Supply orders against the Rate Contract may be placed till last date of the currency of the Rate Contract.

 

02.       QUANTITY OF THE MATERIAL TO BE PRUCHASED :

           

A.                 No estimate can be given on the quantity of the value of the vehicles which may be ordered but in any case the order shall not be less than one number during the currency of the contract and you must on the other hand supply as far as practicable such quantities as may be ordered during the period covered by the Rate Contract.

 

B.                 But in cases where you are unable to make supplies at the time of placement of order on you due to non-availability of the vehicles you should furnish a certificate signed by your Internal Auditors to the effect that the stores cannot be supplied from stock due to non availability and will therefore be offered on forward delivery basis and you will apply for the extension of the delivery period.

 

03.       SPECIFICATION OF STORES

 

All the vehicles supplied under the contract should be in accordane with the maker’s standard specifications as Schedule- II enclosed.

 

 

            Contd to page 2

Page – 2

 

04.       TERMS OF DELIVERY :

           

            For Item Nos. 1 & 2 of the Rate Contract, i.e. for H/Trekker & HT-MCV-HM

Porter, the terms of delivery : Ex-works, Hindmotor, Kolkata

 

For Item Nos. 3 to 34 of the Rate Contract, i.e. for RTV range of vehicles, the terms of delivery : Ex-works Pithampur (MP)

 

05.       PRICE :

 

A.                 PRICE BASIS FOR CIVIL / DEFENCE INDENTORS :

 

Price basis will be contractor’s NDP as on 11.04.2002 price with mark up of Rs.2750/- for Trekker and Porter and the NDP of 10.07.2002

 

 

B.                 a) Discount for Trekker/Porter : A discount @2% for Civil indentors  and @3% for Defence indentors i.e. , Paramilitary Force such as BSF, ITBP, CRPF, RAF, Coast Guard, NSG, DGBR, CISF, MES, Military Farm, SPG, Assam Rifles, etc.over NDP shall be applicable as per the Schedule.

 

b) Discounts for RTV vehicles : A discount @3% for Civil indentors and @4% for Defence indentors i.e. , Paramilitary Force such as BSF, ITBP, CRPF, RAF, Coast Guard, NSG, DGBR, CISF, MES, Military Farm, SPG, Assam Rifles etc. over NDP Shall be applicable as per the Schedule I.

 

06.              PRICE VARIATION

 

Prices (NDP) in respect of items under serial nos. 1 to 27 indicated in the Schedule shall be firm & fixed for the initial period for six months i.e. upto 03.07.2003 and for the items under serial nos 28 to 34 indicated in the Schedule shall be firm & fixed for the initial period of one year i.e. upto 02.01.2004.

 

After expiry of the above period, the price revision shall be allowed every six months and every price revision shall be valid for six months form the date of revision taking place during the currency of the rate contract. Any revision in the NDP is to be certified by firm’s internal auditors. The prices ruling as on the date of supply order irrespective of quantity of vehicles shall be applicable.

 

Contd. to page 3

 

 

 

 

Page- 3

 

 

The prices for new models will remain firm for one year from the date of inclusion in rate contract. You will furnish a certificate as inder : -

 

“CERTIFIED THAT THE PRICES AS CERTIFIED BY THE STATUTORY AUDITORS ARE THE NDP AND NO SICOUNT WHATSOEVER OVER AND ABOVE THE NDP HAS BEEN ALLOWED TO THE DEALER. ALSO IF ANY REFUNS ARE ALLOWED TO THE DEALER IN THE FUTURE, THE BENEFITS OF THE SAME PATTERN SHALL ALSO BE AVAILABLE TO DGS&D WITH RETROSPECTIVE EFFECT.”

07.       EXCISE DUTY:

           

The Net Dealer Price is exclusive of Excise Duty & Cess thereof, which shall be allowed to you against the Rate Contract as paid by you to the Excise Authorities. The current rates of Excise Duty plus Cess applicable alongwith amount of Excise Duty are indicated in the Schedule – I attached.

08.              SALES TAX:

 

The prices quoted in Schedule-I are exclusive of Sales Tax which will be paid extra as ruling on the date of supply , as applicable and actually assessed/liable to be assessed, provided the transaction of the sale is legally liable to Sales tax.

 

09.       FREE SERVICE TO CIVIL INDENTORS:

 

In consideration of the Mark-up charge paid by the indentor, the purchaser shall be entitled to receive from you of through your dealer free services accordingly to free service policy of the firm.

 

10.       PARTICULARS GOVERNING SPECIFICATION & SUPPLIES

 

            (a)        Specifications                           : To Contractor’s standard specification.

            (b)        Source of Manufacture : Indigenous

            (c)        Country of Origin                      : India

            (d)        Is IRC involved                        : NO

            (e)        Is EC involved                          : NO

            (f)         Method of Purchase                 : Advertised Tender Enquiry

(g)                Price Preference to SSI

With Percentage                       : Nil

(h)                Whether produceable in SSI

Or Large Scale Sector              : Large Scale Sector.

 

Contd to page 4

 

 

 

Page – 4

 

12.              SYSTEM OF PAYMENT :

 

As laid down in form No. DGS&D – 1001

 

Indentors/Director Demanding officers

Of Central Government & other except             : The Deputy Controller of

State Government & Public Sector                                  Accounts, Deptt.of Supply

Undertaking(PSU’s)                                                       15, R.N.Mukherjee Rd

                                                                                      Kolkata – 700 001.

 

12.       INSPECTION:

 

FOR CIVIL/PARAMILITARY INDENTORS :

 

      (a) Inspection Authority      : The ADG(QA), DGS&D, New Delhi

           

      (b) Inspecting officer           : For Item nos. 1 & 2, i.e. for Trekker & Porter

                                                  To be read as The Director of Quality Assurance

                                                                        DGS&D, Nizam Place,

                                                                        234/4, A.J.C.Bose Road

                                                                        Kolkata – 700 020

                                                  For Item nos. 3 to 34 i.e. for RTV vehicles

                                                                        The Director of Quality Assurance

                                                                        DGS&D, Harkuvar’s Haveli,

                                                                        Opposite Jain Temple,

                                                                        Gandhi Road, Ahmedabad–380 001

                                                                        OR HIS AUTHORISED

                                                                        REPRESENTATIVE.

 

13.              TRANSPORTATION CHARGES :

 

Transportation charges will be firm for one-year upto 02.01.2004. These are based on actual (without profit margin) as on the commencement of the rate contract duly certified by Contractor’ internal auditors.

 

Thereafter only one increase shall be allowed to you from 03.01.2004 at actual if desired on the strength of your Internal Auditor’s Certificate to this effect.

 

Vehicles will be dispatched by Road/Own power for Diesel driven.

 

Contd to page 5

 

Page – 5-

 

vehicle after inspection to your dealer point or to the consignee through your Authorized Transport Agents. But for CNG vehicle (by Truck/Trailor) form Pithampur to New Delhi instead of by own power as stated above. Transportation Charges including Transit Insurance Charges will be claimed extra as per the rate given in the Enclosed Schedule III.

 

14.             DELIVERY:

                 

Within 2 (Two) months after receipt of confirmed order complete in technical and commercial aspects.

 

15.             WARRANTY:

                 

Normal Warranty applicable for all vehicles covered by the Rate Contract is 12 months irrespective of kilometerage. All the terms and conditions of DGS&D warranty will be applicable.

 

16.             DIRECT DEMANDING OFFICERS:

 

The rate contract will be operated by the Indentors of the Central Government to be called the Direct Demanding Officers (DDOs). In addition to the office of DGS&D, there will not be a separate list of DDO’s specifying particular Ministry/Department or an indentor in the Central Government as a DDO for operating DGS&D Rate Contract.

 

It would be suffice if the supply order placed by any Central Govt.Ministry/Department or the office of the Central Government contains an undertaking to the effect that the authority placing the order is a Central Govt. Department/Office.

 

17.             DRAWAL REPORT:

 

The firm will furnish the quarterly drawal reports in the performa attached with subject rate contract (one copy to AM section & one copy to MIS Cell, AM Dte.) for the following dates:

                 

            (a) 31.3.2003  (b) 30.6.2003  (c) 30.9.2003  (d) 31.12.2003   (e) 31.3.2004  

            (f) 30.6.2004  (g) 30.9.2004  (h) 1.1.2005

 

            In case confirmation of receipt of drawal report from the firm is not communicated by the DGS&D within 15 days for the respective quarter to PAO,

           

 

Contd. to page 6

 

Page – 6 –

 

Kolkata, the payment shall be withheld by PAO, kolkata.

 

In case any amendment is required for price schedule the firm will furnish the sufficient copies of price schedule for all items duly certified by their internal auditors/chartered Accountants and amendment will indicate all the items on the rate contract.

 

 

 

 

(R.K.AGARWAL)

DY.DIRECTOR

FOR & ON BEHALF OF THE PURCHASE NAMED IN THE SCHEDULE OF PURCHASE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCHEDULE – III

 

TRANSPORTATION CHARGES FOR TREKKER/PORTER MODEL ON EX-WORKS HINDMOTORS KOLKATA BASIS ARE AS FOLLOWS:

 

                                UPTO 500 KMS                                    @ Rs. 6.17 per Km

                                501 to 800 KMS                                    @ Rs. 5.20 per Km

                                801 to 1200 KMS                                  @ Rs. 4.57 per Km

                                1201 to 2000 KMS                                @ Rs. 3.91 per Km

                                2001 to 2800 KMS                                @ Rs. 3.90 per Km

 

                                Local Delivery charges within Kolkata @ Rs.996/- per vehicle.

 

 

                                                                        MYSORE                                1530    5956

                                                                        PATTUKKOTTAI                  2050    7932

 

 

Prevailing Transportation charges based on Rs. 3.80 per KM plus Rs. 142.00 towards temp. Rageistration, Road tax,act/Transit, Insurance Rs. 421.00 extra

 

Any other Government levies enroute will be charged as per actual from consignee.

 

Transportation Charges for CNG RTV (by Truck/trailor) from pithampur to New Delhi is Rs. 7892.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hindustan Motors Ltd.

RTV Plant

Pithampur

 

 

Schedule – IV

 

TOOLS & ACCESSORIES LIST-

HM RTV- ISUZU MODELS

 

  • Socket Spanner – 19mm                                  -           1
  • Reversible Screw Driver Std. Size                     -           1
  • DE Spanner 12x13                                           -           1
  • Battery Card                                                    -           1
  • Jack with Rod                                                  -           1
  • Owner’s Manual                                               -           1
  • Nationwide Sales, Service & Parts                    -           1

Dealer Network booklet

  • Parts Catalog                                                    -           1
  • Tool Bag                                                          -           1
  • Warning Triangle                                              -           1
  • 12 V 45/40 W Bulb                                          -           2
  • First Aid Kit                                                     -           1

 

 

 

 

Hindustan Motors Ltd.

RTV Plant

Pithampur

 

SCHEDULE – IV

TOOLS & ACCESSORIES – LAND RANGER 335

  • Socket Spanner – 19 mm                     -           1
  • Reversible Screw Driver Std. Size         -           1
  • DE Spanner 12x13                               -           1
  • Battery Card                                        -           1
  • Jack with Rod                                      -           1
  • Owner’s Manual                                   -           1
  • Nationwide Sales, Service & Parts

Dealer Network Booklet                      -           1

  • Parts Catalogue                                    -           1
  • Tool Bag                                              -           1
  • Engine Hook Lifting                              -           1
  • DE Spanner 5/8 x 9/16             -           1
  • SE Spanner 14mm                                -           2
  • Extn. Box Spanner                                -           1
  • 12 V 45/40 W Bulb                              -           2
  • Warning Triangle                                  -           1
  • First Aid Kit                                         -           1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AMENDMENT

 

REGISTERED

No. AM-2/RC-15020000/LCV-CNG Veh./112002/2002-2004/72/HM/COAC/486/AL,NO.2232

GOVERNMENT OF INDIA

DIRECTORATE GENERAL OF SUPPLIES AND DIAPOSALS

JEEVANTARA BUILDING, 5, SANSAD MARG,

NEW DELHI – 110 001

 

 

To                                                                                                                           Dated: 14.02.2003

 

M/s Hindustan Motors Ltd.

9/1,