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GOVERNMENT OF INDIA |
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DEPARTMENT OF COMMERCE (SUPPLY
DIVISION) |
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DIRECTORATE OF SUPPLIES & DISPOSALS |
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'SHASTRI BHAVAN', 4th FLOOR |
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26, HADDOWS ROAD, NUNGAMBAKKAM |
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CHENNAI - 600 006 |
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Telephone No.: +91-044-2827 721/28275154 |
Fax No.: +91-044-28280152 |
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URL: htpp://dgsnd.gov.in |
Email:rchandramouli@dgsnd.gov.in |
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Rate Contract No.: Binderdocu/CH-1/RC-D9010000/0706/0015/ DCOAM/058 |
Dated: 24.05.2004. |
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M/s. Avanti Business Machines Ltd., 1-10-72-5/1A, Cheekoti Gardens, Begumpet, HYDERABAD-500 016. |
BY SPEED POST |
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Subject : |
Rate
Contract for supply
of DOCUMENT BINDER valid
From 01.08.2005 TO 31.07.2006. |
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Reference: |
1.This office Tender Enquiry No. Binderdocu/CH-1/RC-D9010000/0706/0015
dated 23.02.2005 opened
on 30.03.2005. 2. Your Quotation No. 300/RC-BINDER/05-06 dated
21.03.2005. |
********
Dear Sirs,
You are hereby informed that your
above referred tender read with subsequent letters mentioned above for the
stores specified in the Schedules annexed has been accepted. This Rate Contract
will be governed by the terms and conditions brought out in the form no. DGS&D -1001. The Rate Contract and the
Schedules annexed hereto shall be the sole repository of this Rate
Contract/Transaction.
Schedules annexed:
1.
Schedule
‘A’ - Description of Stores, prices, duties/taxes
2.
Schedule
‘B’ - Information to DDOs about parallel Rate Contracts
3.
Schedule
‘C’ – List of Parallel Rate contracts.
Yours
faithfully,
(R.CHANDRAMOULI)
Assistant
Director (Supplies)
For and
on behalf of the Purchaser(s) named in the form DGS&D - 1001
-- 2 --
Copy to:
1.
The
Deputy Controller of Accounts, Department of Commerce (Supply Division), Chennai-6.
(Through Authentication Cell)
2.
Directorate
General of Supplies & Disposals, New Delhi
3.
Deputy
Director General of Supplies & Disposals, Kolkata
4.
Deputy
Director General of Supplies & Disposals, Mumbai
5.
Deputy
Director General (QA), Chennai
6.
Deputy
Director General (QA), Kolkata
7.
Deputy
Director General (QA), Mumbai
8.
Deputy
Director General (QA), DGS&D, New Delhi
9.
Inspection
Authority: ADG(QA), DGS&D., New Delhi-1.
10.
Quality
Assurance Officer: Director(QA), DGS &D., Kendriya sadan, Sultan Bazar, Hyderabad.
11.
MIS
Cell, DGS&D., No.5, Sansad Marg, New Delhi.
12.
Ledger
Clerk
13.
O.L.
Section
14.
All
Direct Demanding Officers as per mailing list maintained
15.
Deputy
Director of Supplies
16.
CDN
section
17.
Master
Folder.
18.
Computer
Section.
19.
Concurrent
Audit.
-- 3 --
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SCHEDULE ‘A’ |
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1 |
Rate Contract No. Binderdocu/CH-1/RC-D9010000/0706/0015/DCOAM/058 Dated 24.05.2005 for the
supply of DOCUMENT BINDER. |
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2 |
Advance Rate Contract No. Nil |
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3 |
a) |
Name and full address of the
firm: |
M/s. Avanti Business Machines Ltd., 1-10-72-5/1A, Cheekoti Gardens, Begumpet, HYDERABAD-500 016. |
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Telephone No.: |
27761008; 55316607 |
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Telex No.: |
-- |
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Fax No.: |
091-040-27764675 |
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E-mail address: |
info@avanti_ltd.com |
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Website: |
www.avanti-ltd.com |
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b) |
Name and address of
manufacturer: |
Same
as above. |
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Telephone No.: |
27761008 |
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Telex No.: |
-- |
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Fax No.: |
091-040-27764675 |
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4 |
Validity of Rate Contract: |
From 01.08.2005 TO 31.07.2006 |
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5 |
Description of item,
specification, unit rate, etc. |
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Sl. No. |
Item No. on T/E. |
Description
of item |
Unit |
Rate per unit Rs.
P. |
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(1) |
(2) |
(3) |
(4) |
(5) |
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1. |
1(a) |
AVANTI PLASTIC COMB BIDNING MACHINE MODEL CLP-24 FOOL SCAPE SIZE Manually operated Plastic comb Document Binders with selective Punching facility (i.e. disengage and engage any/all the keys/punches) with margin control and adjustable scales. (Specification as per Annexure -‘A’ enclosed) |
No. |
11.576.00 |
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The following consumables shall be provided free of cost :-
1. Combs -- 25 Nos. of 6 mm & 25 Nos. of 10 mm dia. combs
2. Covers -- 25 Nos. of Transparent & 25 Nos. of Opaque PVC Covers.
-- 4 --
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6 |
Terms of delivery: |
F.O.R. Hyderabad. |
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7 |
Excise Duty: |
Nil |
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8 |
Sales Tax: |
For deliveries outside Andhra Pradesh CST
@4% against form ‘D’ or else @ 12.5% will be charged extra. For deliveries within Andhra Pradesh VAT @12.5%
will be charged extra. |
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9 |
Delivery period: |
Machine will be delivered within 6-8 weeks
from the date of receipt of confirmed order subject to completion of the
inspection by DGS&D. |
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10 |
Annual turn over |
Without Monetary limit |
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11 |
Slab discount, if any: |
NIL. |
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12 |
Prices: |
Prices are Firm and Final. |
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13 |
Minimum quantity in single
supply order: |
Not applicable |
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14 |
Status of Rate Contract holding
firm: |
SSI. |
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15 |
Paying Authority: |
The Deputy Controller of
Accounts, Department of Commerce (Supply Division), Shastri Bhavan, Chennai-6. |
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16 |
Inspection Authority: |
Additional Director General
(QA), Directorate General of Supplies & Disposals, ‘Jeevan Tara Building’, 2nd
Floor, 5, Sansad Marg, New Delhi – 110 001. |
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17 |
Quality Assurance Officer: |
(i)The Director of Quality
Assurance, DGS&D., Kendriya Sadan (Ground Floor),
Sultan Bazar, Hyderabad-195 or
his authorized representative. (ii) Pre-Despatch Inspection Report Format
as per Schedule-‘D’ |
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18 |
Place where the stores are to be tendered
for inspection: |
At Avanti Business Machines Ltd., 13-175, Fatheh Nagar Vallabnagar, R.R. District, Andhra Pradesh. |
(R.CHANDRAMOULI)
Assistant Director
(Supplies)
For & on behalf of the Purchasers named in the form DGS&D-1001.
-- 5 –
SCHEDULE -
“B”
The following amendments are made in the provisions of Form DGS&D-1001:
a. The existing Para 2.2 of DGS&D-1001 will now read as under :-
2.2 This Rate Contract will be operated by the Indentors of the Central Government to
be called as the Direct Demanding Officers (DDOs.) in addition to the Officers of the DGS&D. There will not be a separate list of DDOs specifying particulars / Ministry / Department of an Indentor of the Central Govt. as a DDO for operating DGS&D Rae Contracts. It would be sufficient if the supply order placed by any Central Govt. Ministry, Department or the office of the Central Govt. contain an Undertaking to the effect that the authority placing the supply order is a Central Govt. Department / Office.
b) Add the following after clause 3. 1. as Clause 3.1.1.
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3.1.1 |
The Supply order placed by the DDOs in DGS&D Form No.131 may also Include an indication with regard to the availability of funds and also carry the following Financial Certificate :- |
I Certify that :-
a) We are a Central Government Department drawing Funds from the
Consolidated Fund of India.
b) The expenditure involved for this purchase has received the Sanction
Of the Competent Financial Authority.
c) The funds are available under the proper Head in the sanctioned
Budget Allotment for the year __________________ and ;
d) I have been fully authorised by the Department to sign the Supply
Order and incur the liability in respect of the stores being ordered.
NAME OF THE DIRECT
DEMANDING OFFICER :
DESIGNATION :
OFFICE/DEPARTMENT :
DATE :
/ 6 /
3.1.1. Placement of indents by the Department other than the Central Government Departments will be with pre-deposit of requisite funds by Demand Draft or Crossed cheque drawn on the Reserve Bank of India/State Bank of India duly marked “on Government Account only” in favour of the Deputy Controller of Accounts, Department of Commerce (Supply Division), Chennai.
C) Add a new clause i.e. clause-24 as given below :-
Clause – 24
: REVOCATION/CANCELLATION OF
RATE CONTRACT :-
Since the R/C is a standing offer and is merely a document embodying various terms of the standing offer made by the contractor for acceptance by the Purchaser either party viz. R/C holder /Purchaser can legally revoke /cancel the Rate Contract at any time during the currency of the Rate Contract giving a notice of 45 days. The revocation of Rate Contract on the part of the R/C holder shall take effect 45 days from the date of communication of revocation is received by the purchaser. The cancellation of the Rate Contract by the Purchaser shall take effect 45 days from the date of issue of letter notifying the short closure.
(R.CHANDRAMOULI)
Assistant Director
(Supplies)
For & on behalf of the Purchasers named in the form DGS&D-1001.
-- 7 --
SCHEDULE
‘C’
(DETAILS OF PARALLEL RATE CONTRACTS FOR THE INFORMATION OF DIRECT
DEMANDING OFFICERS)
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Sl.
No. |
Name
of the parallel Rate Contract holder |
Parallel
Rate Contract No. & date |
Validity |
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from |
To |
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1. |
M/s. Jaimini Brothers Steel Industries,
(Rattan Park), Najafgarh Road, NEW DELHI-110 015. |
Binderdocu/CH-1/RC-D9010000/ 0706/0015/CCOAD/057 Dated 24.05.2005 |
01.08.2005 |
31.07.2006 |
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2. |
M/s. Avanti Business Machines Ltd., 1-10-72-5/IA,Cheekoti Gardens, Begumpet,
HYDERABAD-500 016. |
Binderdocu/CH-1/RC-D9010000/
0706/0015/DCOAM/058 Dated 24.05.2005 |
01.08.2005 |
31.07.2006 |
-- 8 --
ANNEXURE – ‘A’
SPECIFICATIONS OF AVANTI PLASTIC COMB BINDING
MACHINE
MODEL-CLP-24
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1. |
Body |
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Aluminium diecast steel body. |
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2. |
Punching Blades |
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H.C.H.C Steel Blades. |
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3. |
Punching |
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Progressive stragged & Vertical punching Mechanism for wrinkle less & uniform punching of sheets & to reduce operators fatigue. |
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4. |
Punching Pitch |
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U.S. Standard 14.28 mm. |
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5. |
Comb Opening Mechanism |
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High Grade rust proof. Claws which move in ‘Z’ motion to assure free smooth opening to enable to lock at any stage of total span. |
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6. |
Maximum Paper size |
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Foolscape size (350 mm). |
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7. |
Maximum Binding Thickness |
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51 mm. |
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8. |
Punching capacity |
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15 sheets at a time (75 GSM paper). |
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9. |
Punching Speed |
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4000 sheets/hour. |
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10. |
Selective Punching |
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Selective Punching facility is not available. |
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11. |
Weight |
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14 Kgs. |
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12. |
Alignment scale |
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To enable to align & guide the side & punch margin of the paper. |
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13. |
Chip tray |
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Chip Tray to collect the paper waste. |
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14. |
Addition/deletion |
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Sheets can be added & deleted on the finished comb bound document. |
(R.CHANDRAMOULI)
Assistant Director
(Supplies)
For & on behalf of the Purchasers named in the form DGS&D-1001.
-- 9 --
SCHEDULE – ‘D’
PRE
DESPATCH INSPECTION REPORT FORMAT FOR DOCUMENT BINDERS ALL VARIETIES
No. Dated:
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1. |
DGS&D R/C No. & Date |
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2.(a) |
Contractor/Supplier |
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(b) |
Works Address |
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3. |
S/O No. & date |
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4. |
Indentor |
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5. |
Consignee |
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6. |
Item No. &
Brief description of stores and specification as per R/C |
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7. |
Quantity
Inspected |
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8. |
Date(s) of
Inspection |
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9. |
Details of test
equipment used |
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10. |
Validity of Calibration of the test equipment |
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11. |
Details of
Inspection/Tests |
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(A) DOCUMENT
BINDER |
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m/c Model :- |
m/c. Sl.No.
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Requirement Actual |
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(i) |
Overall
dimention of m/c (WxDxH) |
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(ii) |
m/c weight |
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(iii) |
Punching
Capacity |
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(iv) |
Punching Size
and Pitch |
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(v) |
Max. Paper size |
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(vi) |
Punching mode |
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Requirement Actual |
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(vii) |
Punching Speed |
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(viii) |
m/c Body material (verification with Raw material T/C) |
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ix) |
Punching Blade material |
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(x) |
Binding thickness |
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(xi) |
Working Width |
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(xii) |
Verification of facilities of m/c in respect of (a) Selective Punching (b) Margin Alignment/Scale (c ) Chip tray (d) Addition/deletion (e) Elec. Operation voltage & power rating (for Elec. Models (f) Over load Protection device (for Elec. Models) |
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(xiii) |
General workmanship and finish |
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(xiv) |
Painting and surface finish |
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(xv) |
Binding performance check for the max. size |
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(NOTE:- Sampling for (i) to (xv) above are 20% of
total m/c offered or 5 Nos. m/c whichever is higher) |
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(B) |
ELECTRICAL
THERMAL DOCUMENT BINDER |
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m/c Model :- |
m/c. Sl.No. ______________ |
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Requirement Actual |
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(i) |
Overall dimension of m/c (WxDxH) |
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(ii) |
Weight of m/c |
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(iii) |
Binding Length |
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(iv) |
Binding Thickness |
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(v) |
Binding performance test for Max. size |
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(vi) |
Functional features |
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(vii) |
Material of machine body (verification with raw material T.C.) |
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(viii) |
Electrical readings Volts (V) Current (A) Power (watts) |
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(ix) |
Verification of (a) Timer cut off at different timings (30 sec , 60 secs, 90 secs, etc.) (b) Insulation resistance © HV Test at 1.5 KV for 1 min. (d) Leakage Current (e) General workmanship & finish (f) Painting and surface finish |
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(NOTE:- Sampling for (i) to (ix) above are 20% of
total Qty. offered or 5 Nos. m/c whichever is higher) |
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12.(a) |
Visual verification of 100% machines offered |
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(b) |
Elec. Safety Tests as per I.S.:302 Pt.1/1997) on 100% of the Elec. Operated machines |
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13. |
Visual verification (including random measurement) of 100% consumables |
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14. |
Total Qty. Accepted |
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15. |
Mode of stamping in case of acceptance |
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16. |
Remarks, if any |
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(Ref. of firm) (Rep.
of Director (QA)