GOVERNMENT OF INDIA

DEPARTMENT OF COMMERCE (SUPPLY DIVISION)

DIRECTORATE OF SUPPLIES & DISPOSALS

'SHASTRI BHAVAN', 4th  FLOOR

26, HADDOWS ROAD, NUNGAMBAKKAM

CHENNAI - 600 006

 

Telephone No.: +91-044-2827 721/28275154

Fax No.: +91-044-28280152

http://dgsnd.tn.nic.in

E-mail: dsnd@tn.nic.in

Rate Contract No.: CH-1/RC-03070302/012004/MATTING COIR/  022/DCOAM

       Dated      07.01.2004.               

 

To

M/s. SHERTALLAI COIR MATS & MATTING CO-OPERATIVE SOCIETY LTD.,

 POST BOX NO.3,

CHERTHALA-688 524.(KERALA)

 

 

Subject:

Rate Contract for the supply of MATTING COIR from 01.01.2004 to 31.12.2004.

 

Reference:

1. This office Tender Enquiry No.CH-1/RC-03070302/012004/Matting Coir opened on 28.08.2003.

2.  Your Quotation No. Nil dated 20.08.2003 & your letter dated 18.12.2003.

 

Dear Sirs,

 

                     You are hereby informed that your above referred tender read with subsequent letters mentioned above for the stores specified in the Schedules annexed has been accepted. This Rate Contract will be governed by the terms and conditions brought out in the form no. DGS&D-1001. The Rate Contract and the Schedules annexed hereto shall be the sole repository of this RATE CONTRACT / TRANSACTION.

Schedules annexed:
  1. Schedule ‘A’ - Description of Stores, prices, duties/taxes
  2. Schedule ‘B’ - Information to DDO’s about R/C
  3. Schedule ‘C’ – List of Parallel Rate Contracts

                                                                                                                                   Yours faithfully

 

 

 

( R.CHANDRAMOULI)                       

Asst. Director (Supplies )

For and on behalf of the Purchaser(s) named in the form DGS&D – 1001

 

Copy to:

 

  1. The Dy. Controller of Accounts, Department of Commerce (Supply Division), Shastri Bhavan, Vth Floor, Chennai-6. (Through Authentication Cell)

      This issued with the approval of DS&D and US(IF).

  1. Directorate General of Supplies & Disposals, New Delhi.
  2. Deputy Director General of Supplies & Disposals, Kolkata.
  3. Deputy Director General of Supplies & Disposals, Mumbai.
  4. The A.D.G.(QA), DGS&D., New Delhi-1.
  5. Deputy Director General (QA), Chennai.
  6. The R.L.O., DGS&D., New Delhi-1.
  7. The Progress Section, DS&D, Chennai.
  8. The Statistics Section.
  9. The CDN Section.
  10. The Ledger Clerk.
  11. The Hindi Section.
  12. The Concurrent Audit,
  13. The Asst. Director (QA), DGS&D., KVIB Bldg., Kumaran Nagar, Tirupur.
  14. Senior Quality Assurance Officer, DGQA Complex, Min. of Defence, Pazhavanthangal, Chennai.
  15. The Controller of Quality Assurance Officer, DGQA Complex, Min. of Defence,

      Kanpur-208 004.

  1. All Consignees as per the list.
  2. The Computer Section.

           

SCHEDULE ‘A’

 

 

 

1

Rate Contract No. CH-1/RC-03070302/012004/MATTING COIR/ 022 DCOAM

 Dated 07.01.2004

 

2

Advance Rate Contract No. NIL

 

3

a)

Name and full address of the firm:

M/s. SHERTALLAI COIR MATS & MATTING CO-OPERATIVE SOCIETY LTD.,

 POST BOX NO.3,

CHERTHALA-688 524.(KERALA)

 

 

Telephone No.:

Off.91-0478-2812520

Fac:2813220 & 2864227

 

Telex No.:

--

 

Fax No.:

91-0478-2814029

 

Website

www.kokosceoperative.com

 

E-mail address:

shercom@md5.Vsnl.nat.in

 

b)

Name and address of manufacturer:

Same as above

 

Telephone No.:

Same as above

 

Telex No.:

--

 

Fax No.:

Same as above

 

4

Validity of Rate Contract:

From  01.01.2004 to 31.12.2004.

 

5

Description of item, specification, unit rate, etc.

 

 

Item No.

Description of item

Unit

Rate/unit

Rs.P.

 

 

II

 

FOR CIVIL

Coir Mattings Conforming to IS:12503/88 (Part 1 & 2)

In Width 915mm, dyed in colour.

PM 4 A3 (P4 A3) Red/Green Colour                                              Running         117.70

                                                                                                          Metre

 

6

Prices:

Shall remain Firm and Final during the currency of the contract.

7

Terms of delivery:

F.O.R. CHERTHALA

8

Excise Duty:

NIL.

9

Sales Tax:

NIL.

10

Delivery period:

Within 45 days

11

Annual turn over/Monetary limit:

No limit.

12

Slab discount, if any:

Nil

 

13

Minimum quantity in single supply order:

Not Applicable

14

Status of Rate Contract holding firm:

S.S.I.

 

15

Paying Authority:

The Dy. Controller of Accounts, Department of Commerce (Supply Division), CHENNAI-6.

 

16

Inspection Authority: (For Civil Indentors)

Additional Director General (QA), Directorate General of Supplies & Disposals, ‘Jeevan Tara Building’, 2nd Floor, 5, Sansad Marg,

New Delhi – 110 001.

17

Quality Assurance Officer:

The Director of Quality Assurance, DGS&D,

Chennai-6 or his authorized representative.

18

Place where the stores are to be tendered for inspection:

At Firm’s Manufacturing Premises.

 

 

 

 

 

(R.CHANDRAMOULI)

ASST. DIRECTOR (SUPPLIES)

FOR AND ON BEHALF OF THE PURCHASERS NAMED IN THE FORM DGS&D – 1001

 

 

SCHEDULE  - “B”

 

The following amendments are made in the provisions of Form DGS&D-1001:

 

 

A.

The  existing  Para 2.2 of DGS&D-1001 will now read as under :-

 

 

2.2

This Rate Contract will be operated by the Indentors of the  Central Govt.   to be called as the Direct Demanding Officers (DDOs.) in addition to the Officers                                                        of the DGS&D.  There will not be a separate list of DDOs specifying particulars / Ministry / Department of an Indentor of the Central Govt. as a DDO for operating DGS&D Rate   Contracts.  It would be sufficient if the supply order placed by any Central Govt. Ministry, Department or the office of the Central Govt. contain an Undertaking to the effect that the authority placing the supply order is a Central Govt. Department / Office.

 

 

B.

Add the following after clause 3. 1. as Clause 3.1.1.

 

 

3.1.1.  

The Supply order placed by the DDOs in DGS&D Form No.131 may also Include an indication with regard to the availability of funds and also carry the following Financial Certificate :-

 

                  I Certify that :-

 

a)      We are a Central Government Department drawing Funds from the       Consolidated Fund of India.

b)      The expenditure involved for this purchase has received the Sanction of the Competent Financial Authority.

c)      The funds are available under the proper Head in the sanctioned

       Budget Allotment for the year ……………………… and ;

d)      I have been fully authorized by the Department to sign the Supply

      Order and incur the liability in respect of the stores being ordered.

           

 

                                                      NAME OF THE DIRECT

DEMANDING OFFICER       :

 

 

DESIGNATION                      :

 

 

OFFICE/DEPARTMENT        :

 

 

DATE                                      :

 

Placement of indents by the Department other than the Central Government Departments will be with pre-deposit of requisite funds by Demand Draft or Crossed cheque drawn on the Reserve Bank of India/State Bank of India duly marked “on Government Account only” in favour of  the Deputy Controller of Accounts, Department of Commerce (Supply Division), Chennai.

 

 

 

C.

Add a new clause i.e. clause-24 as given below :-             

 

 

Clause – 24  :   REVOCATION/CANCELLATION OF RATE CONTRACT :-

Since the R/C is a standing offer and is merely a document embodying various terms of the standing offer made by the contractor for acceptance by the Purchaser either party viz. R/C holder  /Purchaser can legally revoke /cancel the Rate Contract at any time during the currency of the Rate Contract giving a notice of 45 days.  The revocation of Rate Contract on the part of the R/C holder shall take effect 45 days from the date of communication of revocation is received by the purchaser.  The cancellation of the Rate Contract by the Purchaser shall take effect 45 days from the date of issue of letter notifying the short closure.

 

 

(R.CHANDRAMOULI)

Assistant Director (Supplies)

For & on behalf of the Purchasers named in the form DGS&D-1001

 

SCHEDULE ‘C’

 

(DETAILS OF PARALLEL RATE CONTRACTS FOR THE INFORMATION OF DIRECT DEMANDING OFFICERS)

 

Sl. No.

Name of the parallel Rate Contract holder

Parallel Rate Contract no. & date

Validity

from

To

 

1.

M/s. SHERTALLAI COIR MATS & MATTING CO-OPERATIVE SOCIETY LTD.,

 POST BOX NO.3,

CHERTHALA-688 524.(KERALA)

 

Rate Contract No. CH-1/RC-03070302/012004/MATTING COIR/ 0225 DCOAM Dated

07.01.2004.

01.01.2004

31.12.2004

2.

M/s. P.S.JOHN & CO.,

THOTTAKAM,

VAIKOM-686 145

KERALA.

Rate Contract No. CH-1/RC-03070302/012004/MATTING COIR/ 025 DCOAM

 Dated 12.01.2004

01.01.2004

31.12.2004

3.

M/S. SOUTH INDIA COIR MILLS,

POOCHAKKAL,

CHERTHALA-688 526.

KERALA.

 

Rate Contract No. CH-1/RC-03070302/012004/MATTING COIR/ 026 DCOAM

 Dated 12.01.2004.

01.01.2004

31.12.2004

4.

M/s. KERALA STATE COIR CORPN. LTD.,

Post Box No.191,

ALLAPUZHA-688 001.

KERALA.

Rate Contract No. CH-1/RC-03070302/012004/MATTING COIR/ 027 DCOAM

 Dated 12.01.2004.

01.01.2004

31.12.2004